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    Facilities & Operations Senior Coordinator - Vancouver, Canada - Canadian Cancer Society

    Canadian Cancer Society
    Canadian Cancer Society Vancouver, Canada

    3 weeks ago

    Default job background
    Permanent Full time Employee
    Description

    In-person work model

    This position is based in Vancouver, BC

    Salary Band: 4 ($52,000 - $75,000)

    WHY JOIN THE CANADIAN CANCER SOCIETY (CCS)?

    The Canadian Cancer Society works tirelessly to save and improve lives. We fund the brightest minds in cancer research. We provide a compassionate support system for all those affected by cancer, across Canada and for all types of cancer. As the voice for people who care about cancer, we work with governments to shape a healthier society. No other organization does all that we do to make lives better today and transform the future of cancer forever.

    Help us make a difference. Call or visit today.

    COME AS YOU ARE

    At CCS, we embrace everyone's uniqueness and recognize the strength that lies in differences. We believe in the power of our collective potential and strive to achieve a more diverse, inclusive, and equitable workplace to empower and create opportunities for all. We welcome and encourage applications from all qualified candidates regardless of their gender, age, religion, race, ethnicity, and nationality. Particularly equity deserving groups, such as members of the BIPOC, and LGBTQ2+ communities, people living with disabilities, veterans, and anyone who may contribute to the further diversification of the Canadian Cancer Society. Together we unite and inspire all Canadians to change the future of cancer.

    JOB OVERVIEW

    The position of Senior Coordinator, Facilities and Operations based in Vancouver is responsible with the national based Facilities team for ensuring the optimal working environment for all the organization's staff members, volunteers, and lodge clientele by providing full operational and maintenance services as well as promoting safety conditions. The typical employee works a 37.5-hour week with occasional evenings and weekends as the job demands. The individual in this position will report to the Manager, Facilities and Operations (based in Vancouver). The position would work in the Society's Vancouver lodge office but would also work as part of the nationwide Real Estate and Facilities team.

    WHAT YOU'LL BE DOING:

  • Primary Lead for the Facilities team overseeing all building and facility maintenance requirements for the Vancouver lodge and office.
  • Primary Facilities contact to liaison with the Vancouver lodge team for all building maintenance related to lodge operational requirements.
  • Contact with key vendor relationships for all interior and exterior building maintenance for repairs, improvements, contract submissions, permits and related logistics.
  • Evaluate maintenance requests, set priorities, and process work assignments. Contact vendors when required to schedule maintenance, repairs, or inspections.
  • Coordinating emergency evacuation plans, procedures, and drills in conjunction with the Lodge Manager; acts as primary contact and escalates as required.
  • Conducts weekly inspections of the Vancouver building including office and lodge to assess service levels of external providers, safety, tidiness, etc.
  • Complete basic repairs, troubleshooting, and organizing upkeep (painting, basic carpentry and plumbing, and general maintenance type tasks) to coordinate building maintenance-related work in a timely, professional manner and ensure work completed to good quality standards.
  • Support office and lodge teams with operational office moves, furniture moves, and deliveries.
  • Working closely with the Manager, Facilities and Operations support all building and facility maintenance requirements for the Vancouver lodge and office.
  • Support office team with onboarding and offboarding staff to receive notifications and coordinate requirements to the CCS work environment in consultation with HR.
  • Monitor, action, and redirect request from various departments in the facilities and reception mailbox to support cross-functional organization needs.
  • Actively contribute to our culture of justice, belonging, equity, diversity, and inclusion by ensuring that all staff feel represented and heard regardless of their gender, age, religion, ethnicity, and nationality or race.
  • Champion CCS as a hero in the face of cancer.


    • QUALIFICATIONS:

  • The role requires 3–5 years of general building maintenance exposure with understanding and skills with small repairs, office coordination, etc. and strong understanding of building infrastructure (mechanical, electrical, etc.).
  • A Certified Facilities Management diploma or equivalent education.
  • Exposure to and knowledge of applicable legislative and compliance regulations including; Occupational Health and Safety Act, Fire Code and Workplace Hazardous Materials Information System.
  • HVAC, electrical, carpentry, mechanical experience is an asset.
  • Possesses a high level of professionalism when representing the Canadian Cancer Society in dealing with internal and external stakeholders. Diplomatic and problem-solving skills.
  • Beginner to intermediate Microsoft Office skills and be comfortable learning new systems and database entry (NetSuite).
  • Multitasking ability in a fast paced, cyclical environment and working with multiple stakeholders across several departments.
  • Superior interpersonal and communication skills.
  • Tech savvy with working knowledge of desk and meeting room set up.
  • A team player and a team builder.
  • Sense of urgency and the ability to be proactive on issues and opportunities
  • Work independently without regular direct supervision.
  • Commitment to and willingness to advocate of the Canadian Cancer Society cause.
  • French speaking and writing would be an asset

    • WHAT YOU CAN EXPECT FROM US:

    CCS offers meaningful opportunities to help make a difference in the lives of Canadians with cancer, their caregivers, families and communities. We are committed to building and nurturing an inclusive community for our employees by highlighting their unique experiences. We value diverse skills and strongly encourage applications from all qualified candidates. CCS is committed to fostering a culture that is inspiring, supportive and exemplifies our core values:

    COURAGEOUS UNITED CARING RIGOUROUS.

    In return for your skills and dedication, we offer an attractive compensation package that encompasses a competitive salary, excellent benefits, which include paid parental leave, paid family sick time and health insurance, and the opportunity to have a rewarding employment experience where your contributions can make a true difference every day.

    HOW TO APPLY:

    Qualified candidates are invited to submit their resume, cover letter and salary expectations by June 7, 2024.

    CCS is committed to employment equity and encourages applications from all qualified candidates. In accordance with the local provincial Accessibility Act, accommodation will be provided as requested throughout the recruitment process. We want to make the interview process a great experience for you

    We thank all candidates for their interest and advise that only those selected for an interview will be contacted.

    Please note that in keeping with the mandate of CCS to model and promote healthy lifestyles, employees are not permitted to smoke in or about CCS premises or while carrying out CCS business.

    As an employer, occupational health and safety legislation requires that we protect our workers from health and safety risks in the workplace. CCS has implemented a mandatory vaccination policy requiring that all staff who work in any of our physical workplaces must be fully vaccinated against COVID-19. All employees will need to attest to their vaccination status through a secure online form or automated applications. Reasonable accommodation and remote working will be discussed on a case-by-case basis.

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