manager facilities management fac - Toronto, Canada - City of Toronto

Description

Job ID: 46013

Job Category: Buildings, Property Operations & Real Estate

Division & Section: Corporate Real Estate Management, FM Client Buildings

Work Location: 1050 Ellesmere Road, Toronto, ON

Job Type & Duration: Full-time, Permanent

Salary: $122, $163,639.00, TM2335, WG8.0

Shift Information: Mon-Friday, 35 hours per week

Affiliation: Non-Union

Number of Positions Open: 1

Posting Period: 06-MAY-2024 to 20-MAY-2024

Client Building Portfolio

To oversee the operation and facility management of client buildings, including maintenance, engineering support, capital project management delivery support, as well as both preventive and demand maintenance.

Major Responsibilities:

• The Manager of Facilities Management reporting to the Director of Facilities Management, will manage a multidisciplinary team and develop section policies, programs and administrative systems to ensure the delivery of high quality, timely and cost effective solutions to multiple agencies, boards, commissions and divisions within the City. This position contributes to establishing and implementing divisional policies and procedures as well as resolving specific operational issues.
• Manages a team of professionals that delivers high quality, timely and cost effective services and best practice solutions to operating units that may require a wide range of facility planning and capital construction services. Included but not limited to: client consultation; cost benefit analysis; feasibility studies; technical review; budget estimates; forecast, develop, and implement short and long term financial budgets related to facilities requirements; accommodations and facility planning services; design and CADD support, procurement assistance; implementation, post construction reviews and warranty issues
• Develops a city-wide, comprehensive, prioritized Capital Asset Management Program (i.e. "State of Good Repair" budget) and that the program forms the basis of the Capital Budget submission for all facilities maintenance and rehabilitation
• Ensures efficient day to day operation, cleaning and maintenance of all facilities. Administers the supervision, planning, direction, evaluation and implementation of the Preventative Maintenance Program for general repairs and/or replacement of all equipment and systems to ensure uninterrupted service to City facilities
• Determines staff resource requirements, financial and operational plans
• Manages and leads a multidisciplinary team of union and non-union staff including recruitment, selection, all matters related to labour relations issues, performance appraisal, training and professional development to ensure skilled and competent resources
• Prepares, monitors and reconciles an operating budget, and the capital project budgets as required
• Develops and implements project control systems, cost evaluation methodologies, performance evaluation criteria for consultant selection in accordance with approved Corporate Policies and guidelines
• Ensures capital projects are completed on schedule, within budget and with the required scope of work
• Liaises and works collaboratively with clients to ensure that their needs are identified and achieved consistent with Service Level Agreements
• Prepares reports for Council and the various Committees
• Manages the development and implementation of Corporate Standards relative to facilities management
• Develops strategic policies and programs to meet the long term needs of the Division
• Oversees the preparation of specifications and contracts to carry out capital and operating projects and service contracts
• Implements & administers procurement strategy for the Division
• Develops, implements and maintains performance evaluation for contractors and consultants
• Develops and analyses policies, guidelines & standards to continuously improve business processes
• Performs other related duties as assigned

Key Qualifications:

1. Post-secondary education in Planning, Engineering, Architecture, Facilities, Construction, Project Management or a suitable equivalent combination of education and experience.
2. Demonstrated experience in managing a large, multidisciplinary team of unionized, technical and professional staff with experience leading, motivating, coaching and developing employees.
3. Extensive experience in facilities project and/or program management for multiple client divisions with varying needs based on their operational requirements including emergency services.
4. Extensive working knowledge of building planning and design principles, concepts and procedures.
5. Extensive working knowledge in all aspects of building systems; heating, ventilating and air conditioning systems; security systems and accessibility.
6. Comprehensive knowledge and implementation of common building operational policies and various related Acts/codes/standards, i.e. the electrical code, plumbing code, TSSA, Fire Code, Building Code, Occupational Health and Safety Act, Construction Lien Act and Accessibility for Ontarians with Disability Act.
7. Demonstrated success in developing and implementing preventative maintenance and capital development programs.
8. Experience with capital and/or operating budgets, financial controls and best practice procedures affecting facilities and real estate.
9. Experience in the procurement of construction and professionals services; contract preparation; execution and administration; and project cost control.
10. Experience in the tender preparation of construction documents, requests for proposals for design/build assignments and professional service assignments, request for quotations, and the execution of the corresponding contracts and agreements.
11. Experience with Microsoft Office suite, MS Project and financial management systems (e.g. SAP).
12. Effective decision-making skills, demonstrating innovation and results-oriented leadership and a strong customer service orientation.
13. Highly developed human relations skills, with the ability to communicate both orally and in writing at all levels of the organization, including elected officials, internal and external clients.
14. Available and required to be on call 24/7 and respond to afterhours facility needs as required from time to time.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City's commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City's Hiring Policies and Accommodation Process.