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    Accounts Payable Administrator - Toronto, Canada - Graywood Group

    Graywood Group
    Graywood Group Toronto, Canada

    2 weeks ago

    Default job background
    Full time
    Description

    Job Title: Accounts Payable Administrator

    Reporting To: Manager, Accounts Payable

    Division/Department: Finance & Accounting

    Location: Toronto

    Job Background

    Graywood is an industry-leading real estate development company with a proven history of success. Graywood is focused on residential mixed-use development in the Greater Toronto Area and other major Canadian markets. During its 37-year history, Graywood has managed 54 projects, with 31,400 housing units and a combined value of $8.8 billion. The management team has overseen development across several asset classes including for-sale residential, seniors housing, office, retail, and industrial, providing Graywood with first-class depth and breadth of experience.

    Due to continued growth, we are our looking for an Accounts Payable Administrator.

    Principal Responsibilities

    • Weekly input of vendor Invoices, daily bank deposits and weekly payment runs
    • Scan/File – vendor invoices along with proof of payment remittances in hard and soft copies
    • Manage the Centralized AP Inbox to ensure invoices are allocated by projects for timely approvals and invoice/payment processing
    • Retrieve vendor invoices and verify accuracy of the invoice totals, taxes, billing entities, including matching them to purchase orders, contracts, receiving reports as well as specific back-up details
    • Assist with managing the AP workflow by coordinating with the Development, Construction, Marketing team and other departments within the company as well as with external stakeholders
    • Verify vendor account status and respond to inquiries from vendors, ensuring accounts are settled and/or outstanding balances correspond with supplier records
    • Assist with monthly contract tracking & bank reconciliations
    • Ensure that payments requiring a co-signature are communicated to the Project Accountants and that all co-signatures are present prior to issuing payments.
    • Prepare excel spreadsheets to assist in the reconciliation process and extract data for various projects
    • Provide monthly status updates on AP invoices
    • Maintain accurate documentation and filing (electronically and manually) by projects or companies to facilitate easy reference
    • Ensure all bills are paid on time and due dates are tracked electronically. E.g., tax bills, commissions, condo CAM charges, etc.
    • Provide clerical support to the accounting department
    • Help manage the AP Vendor Master list and other AP documentation, policies, and procedures
    • Work with Project Accountants on monthly construction draw packages
    • Participate in special projects and initiatives as required

    General

    • Ensure compliance with all health and safety, quality and environment legislation and standards.
    • Carry out additional ad hoc duties as required.

    Requirements

    Knowledge& Experience

    • 3 to 5 years of Accounts Payable (AP) experience. Experience using JONAS within the construction industry is an asset

    Skills

    • Detailed oriented & excellent organization skills
    • Process driven
    • Works with a sense of urgency
    • Multitasker & problem solver
    • Excellent communication skills
    • Team player
    • Information Technology technical experience preferred

    Qualifications

    • University degree or college diploma in Accounting, Finance, or related field.

    Graywood is an equal opportunity employer that values the unique skills and experiences of each of our candidates; recognizing that each prospective team member of Graywood Developments Ltd. contributes to our efforts in building a diverse and inclusive place to work.

    Should you require any disability-related accommodation to support your participation in our recruitment process, please notify us and we will work with you to meet your accessibility needs.

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