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    Assistant /online work - Vancouver, BC, Canada - University Canada West

    University Canada West
    University Canada West Vancouver, BC, Canada

    5 days ago

    Default job background
    Description

    Reports To :
    Associate Director, Career Development Centre

    Under the direction of the Associate Director, Career Development Centre, the Program Assistant provides operational and administrative assistance to the Program team, performs a variety of administrative, coordination and logistical services in support of the operations of the Program/s, and assists the team with information management.

    Operational and Administrative Support

    Acts as the main contact person during the absence of team members, following up on any emergencies with appropriate in-house employees and sharing the workload with the CDC administrative assistant.

    Assists team members in preparing and formatting documents, including PowerPoint presentations, data information, monthly reports, etc.

    Maintains and updates team's databases and mailing lists using the Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.

    Works with the CDC portal information, incoming emails, and databases to monitor various aspects related to communications and inquiries on program processes, procedures and outcomes.

    Coordinates the proofreading and editing of documents as required.

    Helps organize regular team meetings, including virtual and in-person, including the preparation and distribution of documents and providing the necessary technical devices.

    Takes minutes of regular team meetings and other meetings with the assistance of and coordination with the CDC Administrative Assistant as required.

    Assists the Program Graduate Practicum coordinator and Work-Integrated Learning Coordinator in maintaining and updating the Program's information on the UCW student portal on a required basis, carrying out specific web searches and downloading workshop documents or records for the student portal.

    Assists team members in inputting and editing program data information.

    Assists in the coordination of the graduate practicum program and other work-integrated learning programming by tracking their completion of the programs, scheduling interviews as necessary and e-filing the final documents/reports.

    Works with CDC Administrative Assistant to coordinate work activities, meet deadlines, and provide support where needed.

    Liaises the CDC team with IT, Facilities, and other departments as required to ensure the smooth functioning of activities.

    Bachelor's Degree in Education, Master's degree in Education is preferred.
    One to three years experience in education or a related field in a fast-paced environment or an equivalent combination of education and experience
    General knowledge of university policies or processes.
    Evidence of advanced English skills with written skills at a formal university level.
    Advanced computer skills and proficiency in Microsoft applications (Excel, PowerPoint and Word and Outcome).

    University Canada West is strongly committed to equity, diversity and inclusivity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons and others who may contribute to the further diversification of ideas.

    parental, elder care and/or medical). You are not required to disclose these obligations in the hiring process.

    If you choose to do so, the University will ensure that these obligations do not negatively impact the assessment of your qualifications for the position.

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