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    Legal Assistant - Toronto, Canada - Thomson Rogers

    Thomson Rogers
    Thomson Rogers Toronto, Canada

    2 weeks ago

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    Description

    About Us:

    Thomson Rogers started professional practice in in Toronto, in what was then a two-person litigation law firm. Now, with almost 90 years of experience, the firm has evolved into one of the largest personal injury law firms in Ontario and is a leader, as well, in family law litigation, class action work, and land use litigation.

    About the role:

    The successful candidate for this role will report to the Director of Administration and play a key part in the firm's day-to-day operation. They will serve as a Legal Assistant, supporting multiple lawyers in the Personal Injury department, assist as a relief receptionist and complete additional administrative duties as required.

    Responsibilities as a Legal Assistant:

  • Open files with accurate information
  • Communicate regularly with lawyers, staff, clients, and healthcare professionals
  • Scheduling lawyers' calendars with appointments, mediations, discoveries, pre-trials, trials, motions, zoom meetings, etc.
  • Completing dictations in a timely manner
  • Compiling court documents (memos, pre-trial memos, etc.)
  • Drafting, preparing, and revising routine correspondence and documents
  • Assist in the preparation of briefs and records for mediations, trials, hearings, and motions
  • Monitor deadlines, diarize reminders, and assist lawyers in preparing to file timely responses per deadlines
  • Fax, mail, scan, photocopy, and save documents electronically to document management system
  • Closing files

    • Responsibilities as a Receptionist:

  • Greeting clients and key stakeholders, answering calls, responding to inquiries, and directing calls to the appropriate lawyer or support staff
  • Manage incoming and outgoing mail, packages, and deliveries
  • Providing the Marketing Department with cold call log statistics through various Microsoft Office products

    • Experience:

  • Minimum of 1-3 years of personal injury litigation experience is required
  • Team player attitude with excellent verbal and written communication,
  • Experience with hyperlinking and bookmarking
  • Ability to prioritize various tasks, work in a fast-paced environment, and take initiative
  • Experience with Microsoft Office products (Outlook, Teams, Word, and Excel), Kofax PDF, iManage, Zoom, and Soluno is considered an asset

    • Administrative Items:

  • Competitive salary
  • Paid time off
  • Employer-paid benefits coverage
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