IT Business Office Analyst - Alberta, Canada - Petroplan

Description

IT Business Office Analyst

Contract:
Initially 12 months, with a likely extension


Location:
Calgary

Reporting Structure The IT Business Office Analyst - IT Workforce Planning is a crucial member of the IT Business Office team.

Reporting directly to the Senior Manager, IT Business Office, the IT Business Office Analyst plays a central role in ensuring effective processes are in place for resources and space planning related to IT Work Force Plan (WFP).

Overall Job Summary

Seeking a skilled IT Business Office Analyst specializing in IT workforce planning to join our dynamic team.

In this role, you will play a pivotal part in optimizing our IT workforce, tracking resources, and enhancing space planning initiatives.

Your collaboration with the Human Resources & IT team will be crucial in ensuring that our organization's IT staffing aligns with strategic business objectives.

Responsibilities & Deliverables


Responsibilities:

• Lead and execute comprehensive IT workforce planning analyses, considering current and future staffing needs, skill requirements, and alignment with IT and organizational goals.
• Collaborate closely with the HR team to develop and maintain accurate workforce tracking systems, ensuring real-time, reliable data for effective decision-making.
• Engage in IT-focused space planning activities, evaluating workspace utilization, and recommending improvements for optimal efficiency and collaboration.
• Generate IT-centric reports and present key findings to stakeholders, offering insights into IT workforce trends, space utilization, and actionable recommendations.
• Work collaboratively with IT and cross-functional teams to understand departmental needs and align workforce and space planning strategies with IT project timelines.
• Stay abreast of industry trends and best practices in IT workforce planning, contributing to continuous improvement efforts within the IT domain.

Deliverables:

Analysis and Reporting:

A key deliverable is the comprehensive analysis for IT workforce plan, along with ongoing monitoring and reporting to ensure real-time, reliable data for effective decision-making.

Collaboration and Liaison:

Collaborating with IT key stakeholder, HR team and Office Services is crucial to achieve desired results and ensure the implementation of appropriate improvement initiatives.

Effective Controls and Processes:

The IT Business Office Analyst is expected to establish and maintain effective controls and processes for IT workforce planning and related space planning activities.

Best-Suited Candidate:

The ideal candidate for this role is someone with a strong background in IT workforce planning and related space planning activities.

They should possess excellent problem-solving and analytical skills, as well as a deep understanding of IT infrastructure and industry-standard practices.

Strong communication and collaboration skills are essential for interacting with cross-functional teams, including IT key stakeholder, HR team and Office Services.

A result-oriented individual with the ability to drive process and control improvements and ensure compliance is well-suited for this role.

Additionally, adaptability and a commitment to staying updated with evolving technology and industry standards are crucial for success in this position.

Competencies:

• Prioritization, skilled negotiator, relationship builder, active listener.?
• Outstanding communication abilities and presentation skills.?
• Balanced and collaborative.?
• High level of integrity and ethics, respected by others.?
• Works well under pressure.?
• Critical/forward thinker, agile and comfortable with change.??
• Guides, motivates and empowers employees, works through others to get results.?
• Exercises sound knowledge and good judgment.?
• Accountable, diligent, effectively manages the details.?
• Collaborative and team-oriented, a leader who develops his/her reports?.
• Strong work ethic and drives for results.?
• Ability to handle multiple priorities.
• Encourages and develops a culture of innovation, learning and questioning attitude.
• Cross-functional Collaboration: The capacity to collaborate with IT key stakeholder, HR team and Office Services, to drive process and reporting improvements for workforce planning and related space planning activities.
• Technical Knowledge: A strong understanding of IT infrastructure, systems, and operations, as well as familiarity with workforce planning and related space planning.
• Communication Skills: Effective communication and presentation skills to convey the importance of workforce analysis and related space planning to IT key stakeholders.
• Problem-solving: Strong problem-solving skills and attention to detail to identify and address process and control weaknesses.
• Project Management: Project management experience may be a plus, as it can help in managing process improvement initiatives effectively.
• Certifications: Relevant certifications such as Strategic Workforce Planning Certification could be beneficial.
• Analytical Skills: The ability to analyze data and trends to make informed decisions and improvements.
• Adaptability: The capacity to adapt to evolving technology and industry standards in the field of process controls and IT operations.
• Leadership: Leadership skills, particularly when leading initiatives to improve processes and controls in IT workforce planning and related space planning activities.

Qualifications:

• Proven experience in IT workforce planning and space management within the IT industry - 3 years
• Strong analytical skills with the ability to interpret data and provide meaningful insights within an IT context.
• Proficient in using workforce management tools and software with a specific emphasis on IT-related platforms, such as SAP, Workday, Success Factor, Oracle etc.
• Excellent communication and interpersonal skills to collaborate effectively with HR, IT professionals, and other stakeholders.
• Detail-oriented with a focus on accuracy and precision in data analysis within an IT framework.
• Ability to adapt to a fast-paced, evolving IT work environment.
• If you are a strategic thinker with a passion for optimizing IT workforce and space utilization, we invite you to apply and contribute to the success of our organization's IT initiatives.

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector.

Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer.

What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none.

We understand the industry inside-out and seek to understand YOU and your motivations in the same way.

We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.