- Uses Microsoft applications and other relevant programs to type and develop correspondence and documentation, including letters, memos, reports, invoices, abstracts, etc., often of a confidential nature to support the activities of the manager and the department;
- Creates and maintain staff, resident and medical trainee schedules.
- Laisse with internal and external departments and institutions to support student programming, curricular and social events as well as student coordination.
- Conceives of, plans, manages and coordinates orientations, curriculum implementation and education events. This includes establishing relationships with faculty to lead these programs; inviting them to teach sessions and negotiating student placements.
- Supports the recruiting and tracking of tutors/preceptors/clinical instructors and patients for student rotations.
- Coordinates all aspects of the student evaluations and examinations (confirming requirements are met; managing the exam schedule, recruiting examiners and patients, etc.)
- Develops and evaluates quality improvement projects as it relates to student experience including but not limited to compiling student related data and feedback.
- Collates and facilitate distribution of course materials and packages for students and faculty.
- Organizes staff education and development as needed
- Prepare and submit accurate OHIP and non-OHIP (IFH, Blue Cross, private insurance etc.) billing submissions, reconcile error reports, prepare RA reports etc.
- Collects, complies, updates and provides basic statistical and/or financial information and other data to generate and prepare reports and other documentation, ensuring monthly reporting deadlines are met and all required reports are complete
- Prepares financial reports, as needed, within scope of authority
- Liaises with internal and/or external parties to send out invitation for individual and/or committee meetings, advising of meeting time and date, to determine availability/confirm attendance, in a timely manner;
- Books appropriate meeting/conference rooms to accommodate all participants;
- Prepares and distributes meeting agenda items to participants, on a timely basis;
- Makes arrangements for catering, audio visual and other equipment/material (e.g., flip chart, etc.), ensuring equipment is set up in a timely manner for meetings and follows up with parties to ensure meeting runs smoothly;
- Prints, photocopies ,orders and distributes required materials (e.g., agenda) prior to participant(s) arrival;
- Attends meetings, as required, recording/taking, preparing and distributing minutes, as requested;
- Follows up on the implementation of meeting decisions, as requested.
- Manages, organizes and maintains the calendar/schedule for designated physicians
- Schedules and confirms meetings/appointments; updates calendar with meeting/appointments information, in a timely manner;
- Exercises some judgement to reschedule appointment, as required based on the manager(s) changing priorities, notifying parties of changes, in a timely manner;
- Prepares requisitions to order supplies, within signing authority limit;
- Prepares expense and verifies billing report for manager approval;
- Completes appropriate requisition for cheque requests;
- Coordinates and compiles quarterly performance report, ensuring objectives are updated;
- Opens, sorts, prioritizes and distributes mail;
- Performs cross functional and/or other responsibilities as assigned or required, including maintaining electronic and/or paper filing system.
- Completion of a recognized Secretarial Arts/Administrative Assistant diploma program required;
- Two (2) years' practical and related experience working in an fast pace environment required;
- Excellent verbal and written communication skills required;
- Excellent interpersonal and customer service skills required;
- Excellent organizational and time management skills required;
- Excellent problem identification and problem solving skills required;
- Working knowledge of Microsoft Office applications required;
- Ability to work independently and prioritize workload in a fast paced environment required;
- Ability to work discretely with and protect confidential information required;
- Ability to use good judgement in assessing difficult situations required;
- Ability to produce high quality work in accordance with Hospital standards required.
-
Admin Assistant
Found in: beBee S2 CA - 3 weeks ago
St Michael's hospital Toronto, Canada Full timeAdmin Assistant - Physician (Clinical Services) MHS (Job ID: 4126) · Unity Health Toronto, comprised of Providence Healthcare, St. Joseph's Health Centre and St. Michael's Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network se ...
-
Admin Assistant
Found in: beBee S2 CA - 2 days ago
St Michael's hospital Toronto, Canada Full timeAdmin Assistant - Director Emergency Department (Job ID: 4290) · The primary role of the Administrative Assistant is to conduct the business support functions of the office of the Sr. Clinical Program Director of the Emergency Care Program. This includes providing administrative ...
-
Admin Assistant
Found in: beBee S2 CA - 1 week ago
Providence Health Care Toronto, Canada Full timeAdmin Assistant - Physician, Pediatric Clinic Admin (Job ID: 4352) · This part-time Administrative Assistant position in the Pediatric Department will be primarily responsible for medical education coordination This includes coordinating scheduling and onboarding of medical stude ...
-
Dental Admin Assistant
Found in: Jooble CA O C2 - 20 hours ago
dentalcorp Toronto, ON, Canadadentalcorp is looking to hire a full-time permanent Dental Administrative Assistant to join our team at Delisle DentalGroup located at 1560 Yonge St Suite 200, Toronto, ON M4T 2S9. · Schedule: Full-Time · Benefits of Joining Our Team: · Competitive compensation · Total reward ...
-
Events/Admin Assistant
Found in: Jooble CA O C2 - 1 day ago
Youth for Christ Canada Ontario, CanadaAre you looking for an opportunity to use your organizational and time management skills to serve the youth of Canada? Do you desire to be part of an amazing ministry team? Look no further · Role Description: · At Change Conference under YFC Canada, our vision is for every youth ...
-
Dental Admin Assistant
Found in: Jooble CA O C2 - 7 hours ago
Dental Corp Ontario, CanadaAdministrative Assistant/Dental Assistant page is loaded Administrative Assistant/Dental Assistant · Apply locations Cobourg, Ontario time type Full time posted on Posted 28 Days Ago job requisition id JR11561 About Us: · dentalcorp is Canada's largest and fastest growing netwo ...
-
Admin Assistant Department Trauma
Found in: beBee S2 CA - 1 week ago
Providence Health Care Toronto, Canada Full timeAdmin Assistant Department Trauma & Neurosurgery Admin (Job ID: 4350) · DESCRIPTION: · One of two Administrative Assistant for the Neurovascular program formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to the Neu ...
-
Admin Assistant Physician Neurophysiology
Found in: beBee S2 CA - 5 days ago
St Michael's hospital Toronto, Canada Full timeAdmin Assistant Physician Neurophysiology (Job ID: 4386) · The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant coordi ...
-
Ophthalmic Assistant Ophthalmology Admin
Found in: beBee S2 CA - 1 week ago
St Michael's hospital Toronto, Canada Full timeOphthalmic Assistant Ophthalmology Admin (Job ID: 4264) · Unity Health Toronto, comprised of Providence Healthcare, St. Joseph's Health Centre and St. Michael's Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network serves patien ...
-
Admin Assistant, Centre for Education, FT
Found in: Talent CA C2 - 6 days ago
North York General Hospital Toronto, Canada Full timeJob Description · Admin Assistant, Centre for Education, FT (J · Company Bio · IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospit ...
-
Clerical Assistant Clinics Cardiology Admin
Found in: beBee S2 CA - 1 week ago
St Michael's hospital Toronto, Canada Full timeClerical Assistant Clinics Cardiology Admin (Job ID: 3599) · The primary role of the Clerical Assistant in an out-patient area is to provide administrative and clerical support to the daily operations within the Ambulatory clinics and labs within the Heart and Vasular Program. Th ...
-
Admin Assistant, Centre for Education, FT
Found in: Talent CA C2 - 6 days ago
North York General Hospital Toronto, Canada Full time PermanentIMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new ...
-
Clerical Assistant Clinics, Pediatric Clinic Admin
Found in: beBee S2 CA - 2 weeks ago
St Michael's hospital Toronto, Canada Full timeClerical Assistant Clinics, Pediatric Clinic Admin (Job ID: 4249) · Reporting directly to the Clinical Leader/ Manager, the Clerical Assistant will be responsible for performing a range of administrative and secretarial services in the ambulatory Pediatric Clinic. As a highly org ...
-
Ops Admin Assistant III
Found in: Talent CA 2 C2 - 17 hours ago
CB Canada Burlington, CanadaAvant de postuler pour un emploi, sélectionnez votre préférence linguistique parmi les options · disponibles en haut à droite de cette page. · Explorez vos futures possibilités de carrière au sein d'une organisation figurant sur la liste mondiale des 500 plus grandes entreprises ...
-
Admin. Assistant
Found in: Talent CA C2 - 19 hours ago
John Brown - Desjardins Insurance Agent Caledon, CanadaCustomer Service Representative - Desjardins Insurance Agent Team Member Location: Bolton · Type: Part Time Insurance Administrative Assistant · Position Overview: · We are seeking a highly organized and proactive individual to join our team as an Insurance Administrative Assist ...
-
Dynamics 365 Admin
Found in: Zoho Direct Apply - 6 days ago
Yoush Consulting Toronto, Canada· Welcome to Yoush Consulting. Are you an independent IT Consultant, or do you wish to become one? · Must have 5+ years experience as a D365 System Administrator with knowledge of Dynamics Customer Engagement (CE) and Purchase Order (PO). · The D365 Administrator will be respo ...
-
Childcare Admin Assistant
Found in: Jooble CA O C2 - 1 day ago
The Pentecostal Assemblies of Canada Mississauga, ON, CanadaERDO Summer Job Opportunity - ChildCARE Plus Programs Admin Assistant · Established in 1983, ERDO is the humanitarian agency of the Pentecostal Assemblies of Canada. With over 30 years of development experience, ERDO serves children and their families in more than 30 developing ...
-
Finance Admin Assistant
Found in: Jooble CA O C2 - 1 day ago
Cpus Engineering Staffing Solutions Inc. Oakville, ON, CanadaPosition: Finance Assistant · CPUS Engineering · Candidate may choose to work on-site or Hybrid (must reside in or close to Oakville, ON in order to commute to the office) In office 1 day per week is required. · The Finance Assistant/Admin Clerk shall be responsible for suppor ...
-
General Admin. Assistant
Found in: Appcast CA C2 A - 23 hours ago
RocMar Engineering Inc. Mississauga, CanadaPosition / Title: General Administrative Assistant · RocMar Engineering Inc. is a structural, forensic, building science and environmental consulting engineering firm based in Mississauga, and serving all of Ontario. We are looking for a General administrative assistant who will ...
-
Receptionist/Admin Assistant
Found in: Jooble CA O C2 - 11 hours ago
York Support Services Network Aurora, ON, Canada Full timeYour Support Services Network (YSSN) is a non-profit charitable organization that offers competitive compensation packages. When employees go home at the end of the day, they experience the satisfaction of knowing they've helped people with mental illness, developmental disabilit ...
Admin Assistant - Toronto, Canada - St Michael's hospital
Description
Admin Assistant - Physician, Pediatric Clinic Admin (Job ID: 4259)
This unique role in the Pediatric department combines a part-time Administrative Assistant position and a part-time Medical Education Coordinator position.
The primary role of the Administrative Assistant includes performing a broad range of essential administrative, secretarial and business support services for a group of physicians which includes physician billing support (providing word processing/typing services to meet the needs of the physicians; maintaining responsibility for coordinating and scheduling appointments, in a timely manner; providing administrative support for small and/or medium size meetings; maintaining electronic and/or paper filing system; performing financial responsibilities, within scope of authority, etc).
The primary role of the Medical Education Coordinator includes coordinating scheduling and onboarding of medical students, clerks, residents and fellows in the Pediatric department.
Duties and Responsibilities
Qualifications
Hours: Monday - Friday, Day shifts. Subject to change as per departmental needs.
This contract is until July 2025.
As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. Please note, if you are extended an offer of employment, you will be required to provide proof of vaccination in Ontario QR Code format. All internal candidates must be in compliance with Unity Health Toronto's COVID-19 Vaccination Policy.