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    Facilities Support Officer - Winnipeg, Canada - Manitoba Institute of Trades & Technology

    Manitoba Institute of Trades & Technology
    Manitoba Institute of Trades & Technology Winnipeg, Canada

    Found in: Talent CA C2 - 4 days ago

    Default job background
    Finance, IT & Campus Services
    Description

    MITT is a post-secondary institute offering industry-driven, student-focused education in the areas of applied business, design and manufacturing technology, health care, human services, information communication technology, and skilled trades. We provide affordable, timely, skills-based education for learners seeking career entry as well as those looking to acquire relevant, in-demand competencies at any point in life.

    Facilities Support Officer

    Start Date: As Soon As Possible

    Salary Range: $47,669.38 to $64,493.87

    Location: 205 Henlow Bay Campus

    Monday to Friday, 8:30 am to 4:30 pm (35 hours/week)

    Under the direction of the Senior Manager, Facilities Management, the Facilities Support Officer will play a crucial role in facility operations, providing support and administrative functions, to ensure smooth day-to-day operations and efficient utilization of resources.

    Responsibilities include but are not limited to:

  • Develop and maintain a centralized filing system and database for warranties, contracts, plans and specification, permits, compliance records, and other related facilities documents, including a tracking system for renewal of facilities contracts.
  • Maintain the Facilities maintenance program using the computerized maintenance management system (Hippo FM), including but not limited to:Create new work orders as needed for maintenance and repairsPrioritize incoming work orders Assign work requests to the appropriate staff memberProvide timely feedback to system users that submitted work orders (MITT staff)Communicate with the Maintenance team regarding work ordersUpdate completed work orders with time and material costs Run reports and audits within the system when requestedFind opportunities to streamline process, and include added features of the program
  • Assist with inter-departmental communications, notifications and scheduling of work.
  • Assist in developing and maintaining a centralized inventory of assets and equipment.
  • Assist in creating systems to track and maintain processes and work schedules.
  • Maintain a centralized maintenance billing and invoicing process.
  • Generate and monitor purchase orders.
  • Respond to finance/account payable queries.
  • Schedule meetings, appointments, and facility inspections.
  • Order and maintain office and facility supplies.
  • Respond to inquiries and requests from internal stakeholders and external vendors.
  • Monitor maintenance departmental mailbox daily to ensure all emails and requests are triaged properly and addressed in a timely manner.
  • Maintain and update status reports; monitor and follow-up on action items for the Facilities Maintenance leadership team.

    • Required Qualifications and Experience:

    A combination of related education and experience may be considered.

  • Diploma or certificate in Business Administration or related field.
  • Certificate or training in CMMS or other maintenance systems, considered an asset.
  • Minimum of 3 years of experience in facilities management, construction industry, administrative support, or a related field.
  • Experience using Microsoft Office Applications – e.g., Word, Excel, PowerPoint, Outlook.
  • Experience creating forms, spreadsheets, and using software to track assets, work and processes.

    • Preferred Qualifications and Experience:

  • Experience with HIPPO Facilities Management System considered an asset.
  • Working knowledge of maintenance programs.
  • Working knowledge of Facilities maintenance responsibilities.
  • Working knowledge of Microsoft Forms, Teams and scheduling software.

    • Conditions of Employment:

  • Legally entitled to work in Canada.
  • Successful completion of a Criminal Record check including vulnerable sector and Child Abuse Registry Check.

    • An eligibility list may be created for similar positions. Developmental opportunities may be available for candidates who do not meet all of the requirements of the position.

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