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    Executive Assistant, CEO - Montreal, Canada - Gildan

    Gildan
    Gildan Montreal, Canada

    2 weeks ago

    Default job background
    Full time
    Description

    Executive Assistant, CEO (JO-2968-ENG)

  • Montreal, QC, CA
  • Administrative Support
  • Posted on
  • Full-Time
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    The opportunity

    The incumbent is responsible for a wide variety of administrative responsibilities to support the Chief Executive Officer (CEO) and one other executive (to be determined) in their daily affairs.

    The role

  • Provides advanced and confidential administrative support to the executives daily.
  • Maintain a busy and ever-changing calendar with constant communication and follow-ups.
  • Plans and coordinate meetings and conference calls.
  • Manages incoming and outgoing email and phone communication; ensures timely flow of information to and from the executives.
  • Organizes local and international travel arrangements, including but not limited to detailed plans, itineraries, and schedules.
  • Manages relations internally and externally; act as both an ambassador and as a gatekeeper as the situation requires.
  • Ensures follow-up on assigned files and/or mandates.
  • Manages the executive budget, vendor creation, accruals and invoicing approval process. Manages expense reports of executives.
  • Participates and supports with Board preparation, including revision of memos, presentations etc.
  • Revises documents and presentations. Translates or coordinates translation when required.
  • In partnership with HR and Communications, supports activities such as townhall organisation, onboarding of new executives, annual memos, etc.
  • Collaborates on any ad-hoc relevant demand that may arise.

    • What you bring to the role

  • 10+ years' experience as an Administrative or Executive Assistant; experience supporting an executive is a definite asset
  • Organized with strong follow-up and priority management skills
  • Resourceful with a strong ability to multitask
  • Responsible, flexible, discreet (able to manage confidential and sensitive matters)
  • Ability to work with constantly changing priorities
  • Flexibility in the working hours, most notably during the weeks leading up to and including the Board Meetings
  • Adaptability, maturity and open mindedness
  • Autonomous with initiative and good judgement; ability to work with little to no supervision
  • Excellent interpersonal and communication skills
  • Fluent both in French and English. Spanish considered an asset
  • Proficient in using the Microsoft suite

    • What's in it for you?

  • Join one of the world's most sustainably managed companies, dual-listed (NYSE and TSX) and with a market capitalization of over USD $5 billion
  • Connect with leaders to help take your career to new heights.
  • Join a collaborative work culture centered around values of empowerment, entrepreneurial spirit, and responsibility.
  • Benefit from mentorship and development opportunities.
  • Take advantage and have access of our competitive benefits packages.
  • Access to a flexible work environment in certain locations.

    • You don't meet all criteria outlined above? Include your transferrable skills and unique experience in your application
    We thank all applicants for their interest, however only those selected for interviews will be contacted.

    #LI-VG1

    Come as you are:

    Join a company that recognizes the importance of diversity, equity, and inclusion to create a successful and collaborative work environment. As a an equal-opportunity employer, we value and embrace all the characteristics that make you uniquely you and seek to provide everyone with an equal chance to succeed. Because equity and inclusion matter at Gildan.

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