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    Project Administrator - Toronto, Canada - Aecon

    Aecon
    Aecon Toronto, Canada

    2 weeks ago

    Aecon background
    Description

    What is the Opportunity?

    Faster. Smarter. Safer . This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is ready to become Canada's #1 utility construction provider and we're looking for a Project Administrator to help us get there

    Reporting to the Sr. Manager, the Project Administrator tracks, oversees and organizes various tasks of the program for the client. The Project Administrator will communicate any and all gaps in the financial progress of the program. The successful candidate will also coordinate with the Project Coordinator on billing progress, issues, risks and changes affecting the overall margin of the work including Financial Performance on the job and of the.

    What You'll Do Here:

  • Learn, interpret, and applies organizational policies, rules, and regulations.
  • Performs administrative duties for job sites ensuring all documentation regarding timesheets. Tracks, records, and reports attendance of all hourly program personnel.
  • Handle invoices with respect to distribution to appropriate departments for approval.
  • Establishes and maintains accounts associated to the program, including Sub-Contracted Engineering.
  • Assists with the creation and submission of project billing.
  • Ensures and assists in the completion of accident reports/safety moments.
  • Meets and greets all visitors in a positive friendly manner.
  • Maintains an organized filing system.
  • Performs other duties and responsibilities as required.
  • Repetitive movement (data entry).
  • Able to perform in a fast-paced environment.
  • Prolonged sedentary positioning.
  • Possible travel may be required.
  • Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging.

    • What You Bring to the Team:

  • Post-secondary education preferred.
  • Must possess 2+ years of office related experience with knowledge of purchasing, accounts payable and payroll. Basic accounting knowledge is required.
  • Superior written and verbal communication skills (preparation and proofreading of documents).
  • Ability to show discretion with confidential and/or personal material.
  • Ability to work well under pressure and meet deadlines with poise and confidence.
  • Ability to multitask and prioritize workload, handling various job responsibilities at once (arranging meetings, phone messages, correspondence, etc.).
  • Ability to work independently as well as a member of a team.
  • Professional interaction with all levels of staff within the organization from front line to senior executive.
  • Always exhibit a polite and professional manner.
  • Proficiency in MS Office (Word, Outlook, Excel, and PowerPoint).
  • Training in Safety and experience in the construction industry is an asset.
  • Be a champion of inclusion and diversity.
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