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    Project Administrator - Toronto, Canada - GTT, LLC

    GTT, LLC
    GTT, LLC Toronto, Canada

    3 weeks ago

    Default job background
    Contract
    Description
    Project Administrator/ Events Coordinator (Hybrid)
    • Contract Duration 6+ months (Extension possible)

    Job Description/Accountabilities:
    • The Project Administrator reporting directly to the Manager, of Wealth Events, the successful candidate will be responsible for assisting Senior Wealth
    • Event Planners with the development and execution of events to meet the Wealth Management businesses/client needs.

    Key Accountabilities for this role include the following:

    Program Development & Execution:
    • Building registration sites and managing attendance lists
    • Managing hotel rooming lists
    • Venue/vendor sourcing, contracting, and negotiations based on specified budgets
    • Compiling data on post-program surveys and development of post-program feedback summaries
    • Working with project team members to assist with the administration of various departmental initiatives
    • Researching opportunities to maximize the experience, budget, and technologies used

    Administration:
    • Project Administrator assists with the packing and shipping of materials and ordering supplies
    • Processing invoice payments
    • Providing other administrative support as required to assist Senior Event Planners in preparing and planning for events Onsite Support
    • Provide onsite support for Wealth business and client events to assist with room set up, registration desk, and other onsite support responsibilities.

    Team
    • Strong commitment to providing superior service to our Business Partners.
    • Ability to cultivate and work closely with Wealth business partners (at all management levels), client partners (Commercial, Securities, CAPA,) external vendors (ex. AV providers, hotels, gifting vendors, etc), and community partners.
    • Work collaboratively on multiple events at the same time, with several different team members. Demonstrate the ability to communicate well and share responsibilities with co-workers.

    Must Haves:
    • Initiative-taking individual with a proven track record of delivering results with a can-do approach
    • 3+ years of experience planning multi-day conferences, large social events
    • Strong time-management and organizational skills to pivot quickly and manage multiple deadlines and priorities within a fast-paced, high-pressure environment
    • Experience with Event Management/registration software such as SurveyMonkey, Cvent, Fluid, etc
    • Excellent communication skills (both written and verbal)
    • Demonstrated strong, problem-solving, negotiation & decision-making skills
    • Strong relationship-building skills with an ability to impact and influence at all levels
    • Ability to travel as required, a valid driver's license and passport is recommended, and the ability to work variable hours driven by the needs of the business.
    • Superior knowledge of Microsoft Word, PowerPoint, Excel & Outlook

    Nice to Have:
    • Experience planning virtual events

    About The Company:
    • As a top 10 North American bank, our client aims to stand out from its peers by having a differentiated brand – anchored in a proven business model and rooted in a desire to give its customers, communities, and colleagues the confidence to thrive in a changing world.
    • Our client engages in providing financial products and services. They offer various financial products and services, telephone, Internet, and mobile banking services, retail and commercial banking services, and wealth management services. The Wholesale Banking segment provides capital markets, investment banking, corporate banking products, and investment needs to companies, governments, and institutions in financial markets.


    #gttca
    #LI-Hybrid

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