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    Administrative Assistant - Vancouver, BC, Canada - RPMGlobal

    RPMGlobal
    RPMGlobal Vancouver, BC, Canada

    1 week ago

    Default job background
    Description

    Where everyone's friendly and helps each other out? Except here we're all professionals and there isn't a mayor or a general store.

    What we're trying to say is that we're a large and growing professional services firm that still feels like a community.

    We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live.

    We're building a thriving organization that's purpose driven and still want to remember what your favourite milkshake flavour is.
    As a Senior Administrative Assistant your responsibilities will include:
    Working independently and within a team environment to support the External Client Services team within the Business Unit and/or Service Line to produce high quality client deliverables
    Supporting the onboarding of new and existing clients and engagements by entering and maintaining client data using Microsoft Dynamics 365 software, creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagement
    Supporting the engagement team's risk management processes through research, identification of missing information and review of data
    Entering data and maintaining paper and electronic files, in accordance with the Firm's and Department's document retention, destruction policies, procedures and filing standards
    Providing billing support using Grant Thornton's systems and in accordance with the terms of the engagement contracts including preparing invoices to clients, as well as following up on AR when appropriate
    Perform various offboarding procedures upon the completion of projects and client relationships
    Provision of training and guidance to new hires and colleagues as needed
    Managing communications, expense administration, and travel arrangements on behalf of team leadership
    Coordinating external/internal appointments, meetings, facility/room reservations and catering
    Supporting the Firm's professional image and culture by demonstrating professional behaviour and building positive professional relationships
    Participating in training to stay current with changes in software and processes
    General administrative duties including, but not limited to answering calls, filing, photocopying, scanning, welcoming clients/colleagues at front desk and organizing couriers
    Think you've got what it takes to be a Senior Administrative Assistant? Minimum 3 years of administrative experience in a fast-paced professional services environment
    Proven work experience in project management
    Ability to take ownership of administrative tasks, and take initiative to seek out opportunities to contribute
    Solid business acumen with strong interpersonal skills and demonstrated ability to build positive professional relationships
    Strong attention to detail and consistent production of high-quality work
    Ability to work effectively within tight timelines on simultaneous projects
    Strong knowledge of and experience working with MS Word, Excel, and PowerPoint and Adobe Acrobat
    Availability to work overtime as required
    Experience with CRM tools considered an asset
    Knowledge of accounting process an asset

    At Grant Thornton we're focused on making a difference in the lives of our clients, our colleagues and our communities.

    Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more
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