Jobs
>
Vancouver

    Executive Assistant to Vice President, Academic - Vancouver, Canada - University Canada West

    University Canada West
    University Canada West Vancouver, Canada

    1 week ago

    Default job background
    Description

    Position Job Title: Executive Assistant to Vice President, Academic

    Location: Vancouver, BC (Hybrid)

    Reports To: Vice President, Academic

    Primary Purpose

    The Executive Assistant will provide comprehensive support to the Vice President, Academic, ensuring the efficient operations of the Academic leadership work including projects and social engagements. The incumbent will be working in a dynamic work environment and managing high-volume and often highly confidential tasks. The role will require the ability to adapt to sudden changes and consistently uphold professional standards.

    Specific Responsibilities

    The Executive Assistant to the Vice President, Academic will be responsible for the following as well as other related duties as assigned to support the business objectives and purpose of UCW.

    • Works closely with the Vice President, Academic and manages their day-to-day office operations.
    • Manage scheduling, prepare meeting materials, and compile background information for appointments.
    • Exercises independent judgment and discretion to interpret and handle requests for appointments and information, routes them to others and/or handles them as appropriate.
    • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion.
    • Compose and/or edit a variety of documents, including communications, confidential correspondence, summaries, memoranda, contracts, and proposals.
    • Create newsletters, spreadsheets, diagrams, and process maps as needed.
    • Prepare meeting agendas and take accurate meeting minutes.
    • Promptly receive and screen incoming communications, gather the necessary information to facilitate timely and accurate responses, and respond when and as appropriate.
    • Organize and maintain documents, records, and data for VP Academic.
    • Liaise with other departments to acquire information or data for academic leadership use; summarize, analyze, and present data accordingly.
    • Plan and coordinate business and social events.
    • Arrange meetings, appointments, and travel logistics for corporate travel.
    • Develop and execute special project work plans and revise, adapting as necessary to meet changing requirements.
    • Provide administrative and project management support for leadership meetings and activities.
    • Coordinating with other departments to ensure that projects are completed on time and within budget requirements.
    • Assist in defining project scope, objectives, and resource allocation.
    • Create detailed project plans, monitor progress, and manage changes effectively.
    • Measure project performance and maintain comprehensive project documentation.
    • Report and escalate issues to management as needed.
    • Support operational functions and seek opportunities for productivity and efficiency improvements.
    • Other duties as assigned.

    Position Requirements

    Education and Experience:

    • Bachelor's degree in business administration, communications, or a related field is preferred.
    • Minimum 3-5 years of executive support or administrative experience.
    • Proficiency in written and spoken English.
    • Experience in project management is an asset.
    • Proficiency in Microsoft applications.

    Competencies:

    • Ability to plan, coordinate, and prioritize multiple projects and tasks simultaneously to meet deadlines.
    • Demonstrated business writing skills.
    • Capability to work independently and collaboratively within a team.
    • Excellent interpersonal, oral, and written communication skills; ability to effectively communicate and interact with all individuals with integrity, empathy, and sincerity.
    • Ability to build harmonious working relationships with colleagues and clients.
    • Excellent organizational abilities.
    • Maintains a calm and professional demeanour.
    • Proven self-starter and problem solver with strong decision-making skills and a desire for continuous learning.
    • Deadline-driven and goal-oriented, performs duties with speed and accuracy without constant supervision.
    • Ability to act with tact, good judgment, and discretion and maintain confidentiality.
    • Ability to multi-task efficiently with attention to detail.

    We greatly appreciate your time and efforts in applying for the position at UCW, however, please note only successful candidates will be contacted.

    University Canada West is strongly committed to equity, diversity and inclusivity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons and others who may contribute to the further diversification of ideas.

    The University recognizes that applicants may have had obligations outside of work that have negatively impacted their record of achievements (e.g., parental, elder care and/or medical). You are not required to disclose these obligations in the hiring process. If you choose to do so, the University will ensure that these obligations do not negatively impact the assessment of your qualifications for the position.

    If you require any accommodations at any point during the application and hiring process, please include this note in your application.

  • Native Education College

    Vice President of Academics

    4 days ago

    Native Education College Vancouver, Canada

    EMPLOYMENT OPPORTUNITY · Vice President of Academics · Full Time · NEC Native Education College is the largest private Indigenous College in Vancouver and also works with First · Nations and Indigenous organizations to deliver programs in locations throughout British Columbia. NE ...

  • Acsenda School of Management

    Vice President Academic

    1 week ago

    Acsenda School of Management Vancouver, Canada

    **Acsenda School of Management** (ASM) is a private higher education institution offering degree programs in business, hospitality, and management in the province of British Columbia, Canada. With international students from over 50 different countries, ASM is committed to teachi ...

  • City University of Seattle

    Vice President, Canadian Academic Programs

    1 week ago

    City University of Seattle Vancouver, Canada

    Canada: Vice President, Canadian Academic Programs · Category: · Canadian Positions · Subscribe: · Department: · Canadian Operations · Locations: · Vancouver, British Columbia · Posted: · Jan 19, 2023 · Closes: · Open Until Filled · Type: · Full-time · Position ID: · 158092 · **A ...

  • City University in Canada

    Vice President, Canadian Academic Programs

    2 days ago

    City University in Canada Vancouver, Canada

    **Description**: · Provides focused leadership for all City University of Seattle academic programs delivered in Canada, ensuring quality and growth. Responsible for oversight and management of the University's academic affairs for all Canadian programs and sites. Provides leader ...

  • University of British Columbia

    Financial Project Analyst

    1 day ago

    University of British Columbia Vancouver, Canada

    Staff - Non Union · Job Category · M&P - AAPS · Job Profile · AAPS Salaried - Accounting, Level C · Job Title · Financial Project Analyst · Department · Finance and Administration | VP Academic · Compensation Range · $6, $9,189.17 CAD Monthly · The Compensation Range is the span ...

  • University of British Columbia

    Human Resources Coordinator

    1 week ago

    University of British Columbia Vancouver, Canada

    Staff - Non Union · Job Category · M&P - AAPS · Job Profile · AAPS Salaried - Human Resources, Level B · Job Title · Human Resources Coordinator · Department · HR Advising Support | President's Office, VPA, VPRI, VPH | Central Human Resources · Compensation Range · $5, $7,878.17 ...

  • Alma Mater Society of UBC Vancouver

    Campaigns and Outreach Commissioner

    3 days ago

    Alma Mater Society of UBC Vancouver Vancouver, Canada

    The Alma Mater Society (AMS) is the University of British Columbia's (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference ...

  • Emily Carr University of Art + Design

    Dean, Faculty of Culture + Community

    1 week ago

    Emily Carr University of Art + Design Vancouver, Canada

    **Job Title** · - Dean, Faculty of Culture + CommunitySituated on unceded, traditional and ancestral xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish), and səl̓ilw̓ətaʔɬ (Tsleil-Waututh) territories in Vancouver, Canada, Emily Carr University is a world-renowned learning ...

  • LaSalle College Vancouver

    Faculty Lead

    5 days ago

    LaSalle College Vancouver Vancouver, Canada

    LaSalle College Vancouver is part of the LCI Education Network which is present on 5 continents and has 23 post-secondary campuses and approximately 3,000 employees who support more than 17,000 students worldwide each year. From one country to the next, LCI Education favors the h ...

  • Alma Mater Society of UBC Vancouver

    Strategy and Governance Lead

    1 week ago

    Alma Mater Society of UBC Vancouver Vancouver, Canada

    The Alma Mater Society (AMS) is the University of British Columbia's (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference ...

  • LCI Education

    Faculty Lead

    5 days ago

    LCI Education Vancouver, Canada

    LaSalle College Vancouver is part of the LCI Education Network which is present on 5 continents and has 23 post-secondary campuses and approximately 3,000 employees who support more than 17,000 students worldwide each year. From one country to the next, LCI Education favors the h ...

  • University of British Columbia

    Academic Integrity Officer

    14 hours ago

    University of British Columbia Vancouver, Canada

    Staff - Non Union · Job Category · M&P - AAPS · Job Profile · AAPS Salaried - Student Management, Level B · Job Title · Academic Integrity Officer · Department · Unit Leadership | Student Services and Operations | UBC Sauder School of Business · Compensation Range · $5, $8,508.42 ...

  • Alma Mater Society of UBC Vancouver

    Policy Advisor

    1 week ago

    Alma Mater Society of UBC Vancouver Vancouver, Canada

    The Alma Mater Society (AMS) is the University of British Columbia's (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference ...

  • Alma Mater Society of UBC Vancouver

    Funds and Grants Administrator

    1 week ago

    Alma Mater Society of UBC Vancouver Vancouver, Canada

    The Alma Mater Society (AMS) is the University of British Columbia's (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference ...

  • Alma Mater Society of UBC Vancouver

    Funds and Grants Administrator

    3 days ago

    Alma Mater Society of UBC Vancouver Vancouver, Canada

    The Alma Mater Society (AMS) is the University of British Columbia's (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference ...

  • International House Vancouver

    Dean

    1 week ago

    International House Vancouver Vancouver, Canada

    Job Description: Dean - IH Career College · Position Overview: · The Dean of IH Career College is a senior leadership role responsible for overseeing the academic programs, operations, and strategic direction of the college. Reporting directly to the President, the Dean plays a p ...

  • University Canada West

    Ombudsperson

    1 week ago

    University Canada West Vancouver, Canada

    **Position Job Title**:Ombudsperson · **Location**:Vancouver, BC · **Reports To**:President · **About University Canada West**: · University Canada West is an innovative business and technology-oriented, dynamic, and growing institution that was founded in 2005. Based in Downtown ...

  • University of British Columbia

    Career Strategist

    2 days ago

    University of British Columbia Vancouver, Canada

    Staff - Non Union · Job Category · M&P - AAPS · Job Profile · AAPS Salaried - Student Management, Level B · Job Title · Career Strategist (secondment replacement) · Department · Undergraduate Student Academic Advising | Associate Dean Students Portfolio | Faculty of Land and Food ...

  • Interior Health Authority

    Medicine and Quality Vice President

    1 week ago

    Interior Health Authority British Columbia, Canada

    Interior Health is looking for a · **Vice President, Medicine and Quality **to support the amazing people and communities that make up the Interior Health region. · **This position can be based in Kelowna or in any of the beautiful communities within Interior Health.** · Led by a ...

  • Alma Mater Society of UBC Vancouver

    Associate Vice President, Funds

    3 days ago

    Alma Mater Society of UBC Vancouver Vancouver, Canada

    The Alma Mater Society (AMS) is the University of British Columbia's (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference ...