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    Contract: Project Assistant - Peterborough, ON, Canada - Spirit Omega Inc.

    Spirit Omega Inc.
    Spirit Omega Inc. Peterborough, ON, Canada

    1 week ago

    Default job background
    Description
    Our client is seeking a Project Administrator in Peterborough , Ontario

    This candidate will assist the project delivery team through all stages of the project lifecycle, from the estimating to project closeout.

    Focus is on facilitating the information flow from the onsite project team, including subcontractors and suppliers, to the Project Manager and to the client.

    This role is responsible for gathering project information and compiling it to meet the needs of the client and company.

    The Project Assistant supports the PM with administrative tasks associated with the project and supports the finance department with entering project finance data into Maestro / Sage Intacct.

    PMs rely heavily on the PA for administrative support and the timely delivery of project information through out the project lifecycle.

    Receive, review, and process field data including daily field packages with supporting backup and vendor invoices.
    Verify accurate data capture and processing for all project costs including labour, equipment, subcontractor, and materials.
    Develop submission structure / organize proposal content.
    Upload awarded estimates to Maestro for review by Project Manager
    Work closely with PM on Change Management processes for RFI / CCN submissions and follow up.
    Ensure flow down of Terms & Conditions from Prime Contract through to Subcontracts.
    Co-ordinate with PM and/or Site Supervisor for issuing of Subcontracts and Pos
    Confirm contract cost coding lines up with the estimate.
    Upload signed contracts into Maestro / Sage Intacct.
    Verify & collect end of project documentation & project close-out requirements.
    Compile / complete project binders for

    Site Superintendents:

    Project Details Binder including control estimate, work plans, supplier quotes / purchase orders, job specifications, site drawings, permits and licenses, etc.

    Set up site specific field package for Site Superintendent to track daily activities and costs.
    Meet submission deadlines by establishing priorities and target dates for information gathering writing, review, and approval.
    Set up project and client billing template in Maestro / Sage Intacct.
    Receive, review and process field data including daily field packages with supporting backup, vendor invoices.
    Verify accurate data capture and processing for all projects costs including labour, equipment, subcontractor, materials.
    Support the project delivery team in meeting the project deliverables as required.
    Support subcontractor vetting and prequalification process.
    Reads, understands, and follows our Corporate Health and Safety Program, Policy, and Procedures. Ensures health and safety is considered in the performance of all activities both on and off the job. Civil and/or Environmental Construction Field experience is an asset.

    Strong computer skills (experience in Excel, MS Office, Maestro, Sage Intacct, Heavy Bid/Job, B2W is an asset)
    Excellent planning and organization skills
    Able to focus on details with a keen eye for accurate numerical data capture.
    Must be willing to take initiative to find answers and understand project needs.

    We welcome applications from anyone, including members of visible minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.

    Check out our website at
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