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    Executive Assistant - Montréal, QC, Canada - Intact Financial

    Intact Financial
    Intact Financial Montréal, QC, Canada

    3 weeks ago

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    Description

    Who needs insurance? Everybody. That keeps us busy. Very busy. At the Intact Lab, we use machine learning, data science, software engineering, AI, agility, UX and design thinking to transform the customer experience for millions of Canadians.

    Join our team and get ready to explore, take risks, make mistakes, and learn all day, every day. We'll support your goals with tools, opportunities, and flexibility. It's our employee promise.

    Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

    Ready to make your mark?

    About the role

    We're looking for an Executive Assistant I to join our growing team

    What you'll do here:

    • Provide support to Deputy Senior Vice President, Vice Preident two Vice President of our Data Lab ( IT department) , which includes managing and organizing their calendar, making travel arrangements, scheduling and attending, as required, meetings to record minutes, completing and filing expense reports, writing correspondence, etc.
    • Support the entire team, which includes filing confidential employee documents, ensuring appropriate hospitality services are arranged, preparing team meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies and maintaining inventory/equipment and distributing mail.
    • Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas.
    • Provide ongoing technical support to the team (including onboarding assistance to new employees) through your technical knowledge of systems and software.
    • Actively participate in special projects and any other related tasks, which include updating project documentation and publishing.
    • Plan, coordinate, attend, and provide day-of support for department and offsite events, including fundraising and staff functions.
    • Run confidential reports and create PowerPoint presentations, Word documents, and Excel spreadsheets on results.
    • Assist with the annual budgeting process.
    • Provide backup support to other Executive Assistants.
    What you bring to the table:
    • College diploma in administration or secretarial studies or equivalent combination of education and experience
    • Minimum of 3 years experience
    • Strong business acumen and professionalism
    • Proficiency in MS Office (Word, Excel and PowerPoint)
    • Can handle multiple competing priorities and deadlines
    • Excellent communication skills, both written and verbal
    • Biligual; French and English: Need to interact on a regular basis with an English-speaking clientele and colleagues across the country.
    • No Canadian work experience required however must be eligible to work in Canada.
    #LI-Hybrid

    What we offer

    Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:

    A financial rewards program that recognizes your success

    An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased

    An extensive flex pension and benefits package, with access to virtual healthcare

    Flexible work arrangements

    Possibility to purchase up to 5 extra days off per year

    An annual wellness account that promotes an active and healthy lifestyle

    Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

    A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

    Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities

    Inspiring leaders and colleagues who will lift you up and help you grow

    A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique

    We are an equal opportunity employer

    At Intact, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.

    If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We'll work with you to meet your needs.

    , including background checks, internal candidates, and eligibility to work in Canada.

    If you are an employee of Intact or belairdirect, please apply for this role on Contact People. #J-18808-Ljbffr
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