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    Manager, Payroll - Ottawa, Canada - The Royal Mental Health Centre

    The Royal Mental Health Centre
    The Royal Mental Health Centre Ottawa, Canada

    1 week ago

    Default job background
    Full time
    Description

    Duties

    : Accountability #1: Payroll
  • Responsible for managing thebi-weekly gross payroll including all processes, jobs and troubleshooting to ensure a successful transmission to the financial institution consistently in advance of the agree upon timelines.
  • Implements appropriate payroll processes and controls to ensure completeness and accuracy of all payroll related activities
  • Ensures system accuracy and integrity through data entry, regular audits, problem solving and proactive monitoring and troubleshooting
  • Ensures payroll is administered in accordance with accounting principles, policies and procedures, collective agreements and legislated requirements.
  • Ensures proper account set up and distribution of salary, positions and accounts in accordance with MIS guidelines.
  • Ensures correct deduction amounts for employee and employer proportions of premiums and changes to collective agreement, regulator changes are implemented correctly and according to the agreed upon timelines.
  • Liaises with directors, managers, employees and outside agencies
  • Provides information and analysis in response to ad hoc requests from senior leadership, other managers and external stakeholders
  • Mentors, guides and supervises Payroll Financial Analysts in the day to day processing of all payroll operations
  • Requests cheques from Accounts Payable for payment of Payroll Deductions (Receiver General, Employer Health Tax, Pension, WSIB
  • Assists with the implementation and/or upgrade of any system relating to the payroll system
  • Maintains a working knowledge of personnel policies and collective agreements
  • Reconciles and remits payments through financial software
  • Assists in the preparation of accruals and journal entries
  • Takes corrective action in resolving error messages, system navigation problems and other payroll system generated discrepancies.
  • Creates user access profiles
  • Generates reports by compiling and processing payroll data from source documents
    • Accountability #2:Benefits
  • Audits Pension (HOOPP) activity for variances in earnings and contributions each pay period and makes adjustments as required
  • Prepares monthly remittances based on payroll reconciliation and reconciliation to the general ledger
  • Responsible for auditing, balancing and submitting all payroll related government payments and reports, including bi-weekly, monthly and all year end reporting for CRA, EHT, WSIB, Healthcare of Ontario Pension Plan (HOOPP), etc
  • Processes WSIB advance and communicates to employees as per respective collective agreement language
    • Accountability #3: Reporting M onthly
  • Runs and distributes monthly reports to Accounting Clerks, Financial Analysts and Human Resources
  • Analyzes and reconciles GL payroll liability accounts
  • Prepares Journal Entries for employer benefits, grievances and salary continuance accruals
    • Annually
  • Responsible for the coordination, balancing and production of tax slips in accordance with regulatory guidelines for all employees (T4, T4A) as well as other year end items such as HOOPP, EHT, WSIB remittances, salary disclosure
  • Responsible for the filing of tax slips and associated remittances
  • Runs year-end roll over
  • Completes, reconciles and submits annual member data collection for the pension plan to HOOPP and CRA
  • Generates file to pay out banked overtime and holidays
  • Prepares fiscal accruals for maternity leave top ups, comp time etc.
  • Ensures salary, pension and group benefit rate information is in accordance with contractual obligations, oversees testing and implements changes as required
    • Accountability #4: Management
  • Manages all Payroll staff
  • Meets with employees for performance reviews to collaboratively set future goals, develop plans for achieving goals, monitoring progress and provide ongoing feedback
  • Plans workload and work priorities to meet the requirements of the work unit, human resources department and client groups.
  • Delegates and assigns tasks to appropriate staff while providing direct oversight ad appropriate support based on the ability/developmental level of the payroll team.
  • Provides leadership to the department by mentoring and engaging staff.
  • Hires and manages employee performance and productivity
  • Provides orientation and training to staff
  • Maintains a working knowledge of Human Resourcespolicies and collective agreements
  • Keeps current with payroll legislation and industry best practices that may impact corporate policies and procedures and recommends changes to exiting practices
  • Responsible for contributing to the development of Finance and Corporate Services Initiatives, special projects and performs other duties as required
    • Accountability #5: Other duties
  • Participates in appropriate internal/external committees
  • Provides support for multiple annual audits
  • Promotes good public relations by fostering and maintaining positive communications with staff and clients
  • Assists with evaluation and monitoring of payroll systems, policy and procedures and recommends changes when necessary
  • Brings forward best practices and process improvement to streamline or improve accuracy and efficiency of the payroll processing Continued focus on automation and leveraging of the system for efficiencies, additional functionality or compliance
  • Fosters a strong working relationship with Human Resources
  • Works in a manner that is in compliance with staff and patient/client safety practices, policies and procedures of the ROHCG.
  • Ensures a work environment that is conducive to the ROHCG Respectful Workplace policy
  • Other duties as assigned and required.
    • Qualifications:
  • Four year (Honours) undergraduate degree with a focus in Business Admin, Human Resources, or Finance
  • CPA certified with Certified Payroll Manager Designation
  • Minimum of 5 years of relevant experience
  • Excellent organizational, time management and problem solving skills
  • Well-developed leadership skills
  • Good communication and interpersonal skills
  • Flexible with the ability to work under pressure and meet deadlines
  • Ability to be discreet and maintain confidentiality
  • Excellent team work
  • Demonstrates initiative to recommend changes
  • Knowledge and interpretation of the Canadian payroll legislated government regulations. Application of these regulations, formulation of, calculation of and reporting of in accordance with CRA legal regulations
  • Superior creativity, analytical skills, and the ability to prioritize and manage a high volume and varied workload.
  • Compliance with Confidentiality requirements
  • English level A- is mandatory in oral expression, comprehension, reading and writing.Bilingual (French/English) is considered an asset.
    • Salary Range: 53.32 to 63.66 per hour
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