Jobs
>
Toronto

    Executive Administrative Assistant Remote - Toronto, ON, Canada - CharityVillage

    CharityVillage
    CharityVillage Toronto, ON, Canada

    1 week ago

    Default job background
    Full time
    Description

    EXECUTIVE ASSISTANT AND BOARD LIAISON

    REPORTS TO:
    President and


    CEO

    DETAILS:
    Full-time, salaried


    LOCATION :
    890 Yonge Street, 12 th Floor, Toronto, Ontario


    APPLY BY:
    May 5, 2024


    START DATE:

    ASAP

    POSITION SUMMARY

    In this role, the Executive Assistant and Board Liaison will support the President and CEO's day-to-day functions and manage their workload and priorities.

    This role requires a high degree of diplomacy, motivation, problem-solving skills, project management, and emotional intelligence.

    The successful candidate must be able to effectively manage multiple priorities, possess superior planning, organization and writing skills, and be able to work both independently and as part of a team.

    The Executive Assistant and Board Liaison is the primary point of contact for all internal and external Fighting Blindness Canada (FBC) relationships, making it a visible and critical ambassador role and will provide administrative support to the Senior Leadership Team, as required.

    This role is hybrid (remote on Mondays and Fridays; in office on Tuesdays, Wednesdays, and Thursdays) with Fighting Blindness Canada's office in Toronto.

    Salary will be commensurate with skills and experience.

    ABOUT FIGHTING BLINDNESS CANADA
    Fighting Blindness Canada (FBC) is the largest charitable funder of vision research in Canada.

    Over our 49-year history, FBC has invested over $40 million in critical funding for the development of sight-saving treatments and cures for blinding eye diseases, thanks to the generosity of donors, partners, and volunteers.

    To learn more about Fighting Blindness Canada, visit

    KEY RESPONSIBILITIES
    EXECUTIVE ADMINISTRATION (70%)

    Proactively manages and maintains the daily workload of the President and
    CEObased on their business priorities and projects.

    Screen and manage incoming calls, emails, and requests, prioritizing important matters for the President and CEO's attention and drafting communications.

    Organizes and maintains effective record keeping systems containing confidential information.
    Assists in the preparation of reports and presentation material for Board and Committee meetings.

    Helps maintain President's fundraising prospect pipeline: manage and implement discovery, cultivation, solicitation, and stewardship strategies including outreach, follow-up and tracking meaningful fundraising activities.

    Calendar management as required, for the Senior Leadership Team.
    Responsible for managing the organizational calendar as new programs, events, and meetings are added.

    Arrange travel itineraries, accommodations, transportation, and other logistics for the President and
    CEOand Senior Leadership Team business trips.

    Track and manage expenses, process invoices, financial records, memos, invoices, letters and other documents for the President and
    CEOand Senior Leadership Team.

    Researching and collecting data as needed to prepare documents for review, and prepare presentations for high worth clients, boards of directors, committees, and executives.

    BOARD LIAISON (30%)

    Manages Board and Committee meetings, including preparing agendas and board meeting document packages with President, arranging meeting space, coordinating catering and tech; records board meeting minutes and other board governance tasks as assigned.

    Maintains up-to-date governance related materials.
    Maintains discretion and confidentiality in relationships with all board members.
    Researching and conducting research to prepare documents for review and presentation by Board of Directors, Committees, and Executives.
    Uphold a strict level of professionalism and confidentiality.

    REQUIRED QUALIFICATIONS

    Minimum five (5) years' experience, providing executive support to C-Level Executives, Boards, and Committees in a fast pace, high volume corporate organization or charity.

    Ability to multi-task, show initiative, attention to detail and meeting deadlines.
    Demonstrated proficiency in MS Office Suite. Familiarity with Raiser's Edge is an asset.

    Demonstrated ability to communicate effectively both verbally and in writing with C-Level, Boards, donors, volunteers, members of the public, and staff.

    Ability to conduct research and prepare reports, correspondence, and presentation materials.
    A willingness to work flexible hours, as required.
    Physically able to support event logistic set up and tear down, as needed.
    Experience working in a fundraising or marketing environment is considered an asset.

    PERSONAL SKILLS
    High degree of emotional intelligence, professional and composed, while having a good sense of humour.
    Resourceful, detail-oriented, impressive project management skills, and solutions oriented when dealing with challenges.
    Proven ability to exercise independent judgement and discretion when dealing with confidential and sensitive matters.
    Takes great pride in delivering excellence and a high touch service.
    Team player and comfortable rolling up their sleeves to get the job done.
    Comfortable with high-net wealth individuals.

    Holds a deep belief in equitable access to information and opportunities and advancing the mission of Fighting Blindness Canada.


    KEY WORKING RELATIONSHIPS

    Internal:
    Senior Leadership Team, all staff

    External:
    Board members, volunteers, prospective donors, partners, vendors
    WHY JOIN FIGHTING BLINDNESS CANADA?

    Be a key member of a highly ambitious and results driven organization, focusing on investing in leading edge vision loss research and the education and support of Canadians living with and facing vision loss.

    #J-18808-Ljbffr
  • Sylvan Learning of Moncton

    Sales Assistant Remote

    1 week ago

    Sylvan Learning of Moncton Toronto, Canada

    **Responsibilities**: · - Sale of equipment to customers, creating work orders for equipment builds, following through the process from sale transaction to delivery · - Prepare sales quotes, for equipment and accessories as requested through rapid response · - Promote, demonstrat ...

  • Fulcrum Services

    Admin Virtual Assistant Remotely

    1 week ago

    Fulcrum Services Toronto, Canada

    The Administrative Assistant is responsible for working closely with the office administrative team to support reception and coordinate the company's Client practice management and administrative functions. We are looking for a responsible Administrative Assistant to perform a va ...

  • DATA DIRECTION

    Virtual Assistant Remote Data Entry Administrative

    1 week ago

    DATA DIRECTION Toronto, Canada

    You will be responsible for accurately and efficiently inputting and updating data into the company's databases and systems. This role requires attention to detail, strong organizational skills, and the ability to work efficiently and accurately. · Also will be responsible for ma ...

  • Kent Legal

    Remote Assistant

    4 days ago

    Kent Legal Toronto, ON, Canada Full time

    Wills and Estates Assistant Job #: 16515 · Job Type: Full time, permanent · Remote Flexibility: Hybrid Remote Flexibility After Training · Our client, a prominent law firm is currently looking for a Wills and Estates Assistant. Regional multi-service law firm known for their to ...

  • Kent Legal

    Remote Assistant

    2 weeks ago

    Kent Legal Toronto, ON, Canada Full time

    Wills and Estates AssistantJob #: 16515Job Type: Full time, permanentLocation: TorontoSalary: Commensurable with experience Remote Flexibility: Hybrid Remote Flexibility After Training Client ProfileOur client, a prominent law firm is currently looking for a Wills and Estates Ass ...

  • Sasmar Healthcare

    Remote Executive Assistant

    4 days ago

    Sasmar Healthcare Toronto, Canada

    We are seeking a highly organized and detail-oriented Remote Executive Assistant to support the CEO of Sasmar Healthcare. The ideal candidate will have strong communication skills, be able to work independently, and possess a high level of professionalism. · Major Responsibilitie ...

  • vreadynow

    Remote Virtual Assistant

    6 days ago

    vreadynow Toronto, Canada

    We are seeking a highly organized and proactive Virtual Assistant to join our team at Vready Now. As a Virtual Assistant, you will be responsible for providing administrative support to our team and assisting in various tasks to ensure the smooth operation of our business. · Resp ...

  • Sasmar Healthcare

    Remote Virtual Assistant

    4 days ago

    Sasmar Healthcare Toronto, Canada

    We are seeking a highly organized and proactive Virtual Assistant to join our team . As a Virtual Assistant, you will be responsible for providing administrative support to our team and assisting in various tasks to ensure the smooth operation of our business. · Responsibilities: ...

  • Canada Pension Plan Investment Board

    Operations Administrative Assistant Remote

    1 week ago

    Canada Pension Plan Investment Board Toronto, ON, Canada

    Administrative Assistant (12-month contract with benefits) · Function: Investments Make an impact at a global and dynamic investment organization When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the ...

  • Yorkville University

    Administrative Assistant REMOTE JOB

    1 week ago

    Yorkville University Toronto, ON, Canada

    The same philosophy of personal attention that distinguishes Yorkville Education Company as a leading provider of post-secondary education makes us an exceptional place to work. We are a progressive and modern institution, responding to the needs of current and future students an ...

  • Staffix

    Investment Advisor Assistant-Remote

    1 week ago

    Staffix Toronto, Canada

    Our client a leading independent full-service Wealth Advisor is looking for an experienced Investment Assistant to join their team. The successful candidate's role will support a Wealth Management team in establishing and maintaining strong client relationships. This position is ...

  • From Day One, Inc.

    Content & Booking Assistant (Toronto, Remote)

    4 days ago

    From Day One, Inc. Toronto, Canada Full time

    About From Day One: · From Day One is a media outlet and conference series focused on innovative ways for companies to foster stronger relationships with their employees, customers, and communities. · At a time when society holds businesses to a rising level of accountability, Fr ...

  • Mitchell Recruitment

    Online Tourist Advisor

    5 days ago

    Mitchell Recruitment Toronto, Canada

    Job Title: Travel Online Assistant · Company Name: [Your Company Name] · Position Type: Full-time, Remote · Experience Level: No experience required, training provided · **Job Description**: · Are you passionate about travel and helping others explore the world? [Your Company Nam ...

  • MAT Recruitment Agency

    Travel Assistant

    4 days ago

    MAT Recruitment Agency Toronto, Canada

    **Job Title**: Travel Online Assistant · Company Name: Smart Recruitment Agency · Position Type: Full-time, Part time, casual Remote · Pay Rate: $180 - $300 per day · Experience Level: No experience required, training provided · Are you passionate about travel and helping others ...

  • Mitchell Recruitment

    Online Tourist Advisor

    5 days ago

    Mitchell Recruitment Toronto, Canada

    Job Title: Travel Online Assistant · Company Name: [Your Company Name] · Position Type: Full-time, Remote · Experience Level: No experience required, training provided · **Job Description**: · Are you passionate about travel and helping others explore the world? [Your Company Nam ...

  • Pinnacle

    Travel Planner

    5 days ago

    Pinnacle Toronto, Canada

    Job Title: Travel planner · Company Name: Pinnacle · Position Type: Full-time, Part time Remote · Pay Rate:$ per day · Experience Level: No experience required, training provided · **Job Description**: · Are you passionate about travel and helping others explore the world? Pinnac ...

  • Grace Staffing & Recruitment Solutions

    Travel Assistant

    6 days ago

    Grace Staffing & Recruitment Solutions Toronto, Canada

    _**Leisure Travel Assistant**_ · - We are looking for a Remote Leisure Travel Assistant to join our team_ · - **Responsibilities include**:_ · - _Answering customer inquiries and providing information about resorts and services_ · - _Promote Travel Packages & giving reviews_ · - ...

  • University Health Network

    Remote Patient Observation Technician

    1 week ago

    University Health Network Toronto, Canada

    **Job Posting #923249** · **Position: Remote Patient Observation Technician** · **Site: Toronto Western Hospital** · **Department: Telemonitoring** · **Reports To: Manager** · **Salary Range: $22.52 to $28.15 per Hour** · **Hours: Up to 24 Hours/Week; 12 Hour Shifts - Days, Eveni ...

  • University Health Network

    Remote Patient Observation Technician

    3 days ago

    University Health Network Toronto, Canada

    **Job Posting #926076** · **Position: Remote Patient Observation Technician** · **Site: Toronto Western Hospital** · **Department: Telemonitoring** · **Reports To: Manager** · **Salary Range: $22.52 to $28.15 per Hour** · **Hours: Up to 24 Hours/Week; 12 Hour Shifts - Days, Eveni ...

  • TTQ Travel Agency & Recruitment Service

    Travel & Tourism Assistant

    6 days ago

    TTQ Travel Agency & Recruitment Service Toronto, Canada

    _**Job Title: Travel & Tourism Assistant**_ · - **Location: Anywhere (Remote Position)**_ · - **No Experience is required we provide Training for this work**_ · - **Are you a dynamic individual with a passion for travel? Join our team as a Remote Travel Assistant and embark on a ...