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    Administrative Assistant/Payroll Support - Ontario, Canada - Ontario Northland

    Ontario Northland
    Ontario Northland Ontario, Canada

    1 week ago

    Default job background
    Description
    Operations Support Assistant


    REPORTS TO:
    Superintendent Equipment Maintenance
    Rail Mechanical

    Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services.

    We employ over 900 skilled professionals and are over 120 years old and proud of our heritage and connection to the communities we serve.

    We are focused on moving forward with the goal of being a valued leader in transportation.

    We offer competitive salary, excellent benefits, a defined benefit pension plan, paid vacation, 3 paid personal leave days along with discounted transportation on our bus and passenger rail services.

    The Operations Support Assistant role will be responsible for the setup, preparation, monitoring and reporting of UKG (Kronos) related actions and statistical information.

    They will provide day to day administrative support to the department and management team.
    Maintain employee and group profiles in UKG to ensure accurate payroll information
    Provide training to all management and unionized employees in the use of Kronos Time Management System
    Provide daily monitoring and amendments to all clocking in/out and payroll operations of the Kronos Time Management System
    Analyze data and make recommendations to the Operations Support Manager
    Liaise with IT, Payroll, HR departmentsand Kronos for all customer support and ongoing development
    Travelling occasionally to train supervisors as the system is rolled out to new locations and maintain training documents
    Schedule overtime and perform necessary overtime call requests
    Create employee self-serve transactions for sickness, departmental changes, salary increases, apprentice rate progressions, terminations, various leaves to ensure records are up to date
    Seniority List – Track and document all new hires, terminations, retirements, and status changes and provide as requested and according to Collective Agreements
    Provide report to apprentice coordinator regarding monthly apprentice and relieving supervisor hours
    Assist employees and HR with retirement, resignation requests and vacation calculations and submit declaration forms and calculations to HR as required
    Issue reminders and track employee yearly NDR eye testing
    2 to 3 years of recent experience of office management including payroll, database and records management
    ~ Experience using payroll systems, AS400, Sequel, Kronos or other query-based computer software
    ~ Ability to teach others new software
    ~ Experience in database management, downloading and manipulating data
    ~ Advanced knowledge of Microsoft Office Suite
    ~ Experience interpreting collective agreement language

    Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number.

    Accommodation is available for applicants with disabilities throughout the recruitment process. Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le , poste 394 pour plus de renseignements. #
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