Jobs
>
administrative assistant
>
Toronto

    Administrative Assistant - Toronto, Canada - Element Fleet Management

    Element Fleet Management
    Element Fleet Management Toronto, Canada

    4 days ago

    Default job background
    Full time
    Description

    Get started on an exciting career at Element

    Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.

    What We Need

    We are looking for an Administrative Assistant to join Element Fleet Management. As the largest pure-play fleet manager in the world, we provide unmatched products and services and solutions to our clients.

    At Element, employees play a critical role in delivering value to customers and ensuring an exceptional client experience. We are committed to the success of our clients, employees, and investors by fostering a culture where every employee can make a difference

    Are You:

    • Solutions focused with strong relationship building and influencing skills?
    • An effective problem solver with the ability to work independently in a fast paced environment

    The Administrative Assistant serves as a pivotal role on the People, Performance & Culture (PPC) and Legal teams, supporting the day-to-day operations and ensuring smooth administrative processes. The objective of this role is to improve workplace productivity by ensuring administrative tasks are efficiently handled, thus allowing the PPC and Legal teams to focus on partnering with the business and strategic initiatives.

    Work location: 161 Bay Street, Suite 3600, Toronto, ON M5J 2S1 CA

    Team Administration:

    • Provide administrative support to Leadership teams
    • Reconcile and process department invoices for payment and manage leadership expense reports
    • Provide backup support for the department Executive Assistant
    • Provide project coordination support for departmental projects
    • Maintain accurate employee records and databases, ensuring confidentiality and data integrity

    Communication and Coordination:

    • Actively participate in PPC and Legal projects and initiatives
    • Prepare, coordinate, and partner with corporate communications on behalf of the PPC and Legal departments
    • Serve as PPC and Legal representative on various committees or project teams, as requested
    • Contribute to the development and ongoing maintenance of the team SharePoint sites
    • Build strong relationships throughout the company to support and facilitate the collaborative team environment

    Planning and Scheduling:

    • Manage calendars, schedule meetings, and coordinates events/meetings for our leaders and their teams
    • Coordinate domestic and international travel arrangements for members of the team
    • Keep all distribution lists, calendars and Teams channels up to date

    Requirements:

    • College or University degree strongly preferred
    • 3-4 years experience in an administrative role, HR or Legal environment preferred
    • Physical ability to perform standard office tasks

    Knowledge & Competencies:

    • Strong organizational and time-management skills
    • Ability to make decisions with minimal supervision
    • Proficient with MS Office and HR systems (Workday)
    • Understanding of basic HR principles and regulations
    • Ability to solve routine problems and manage multiple priorities
    • Innovative thinker with problem-solving capabilities
    • Able to manage sensitive and confidential information with the highest level of discretion and integrity

    What's in it for You

    • A culture of innovation, empowerment, decision-making, and accountability

    • Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness

    • Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays)

    • Hybrid work environment for most positions

    Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.

    Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, gender identity, age, sex, sexual orientation, disability, national origin, Aboriginal/Native American status, protected veterans' status or any other legally-protected factors. Disability-related accommodations during the application and interview process are available upon request. Should you require an accommodation with our hiring process please send an email to or call

  • CK Auto Services Inc.

    administrative assistant

    1 week ago

    CK Auto Services Inc. Markham, Canada

    Education: · Expérience: · Education · Secondary (high) school graduation certificate · Work conditions and physical capabilities · Fast-paced environment · Work under pressure · Attention to detail · Personal suitability · Ability to multitask · Excellent oral communication · ...

  • Sam Rush-Hour Transp Ltd.

    administrative assistant

    1 week ago

    Sam Rush-Hour Transp Ltd. Brampton, Canada

    Education: · Expérience: · Education · College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years · or equivalent experience · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Plan and control budget and expenditures · Establi ...

  • NUTRIZA INC.

    administrative assistant

    1 week ago

    NUTRIZA INC. Toronto, Canada

    Education: · Expérience: · Education · Secondary (high) school graduation certificate · Experience · 7 months to less than 1 year · Other benefits · Paid time off (volunteering or personal days) · Durée de l'emploi: Permanent · Langue de travail: Anglais · Heures de travail: 40 ...

  • EasyFit Blinds

    administrative assistant

    1 week ago

    EasyFit Blinds Toronto, Canada

    Education: · Expérience: · Education · College/CEGEP · Tasks · Determine and establish office procedures and routines · Schedule and confirm appointments · Manage contracts · Manage training and development strategies · Answer telephone and relay telephone calls and messages · ...

  • CPP Investments

    Assistant Administratif

    2 days ago

    CPP Investments Toronto, Canada

    de l'entreprise · **Faites votre marque au sein d'un organisme de placement dynamique d'envergure mondiale** · Lorsque vous entreprenez une carrière à Investissements RPC, vous vous joignez à l'un des investisseurs institutionnels les plus respectés et dont la croissance est la p ...

  • CPP Investments

    Assistant Administratif

    1 week ago

    CPP Investments Toronto, Canada

    de l'entreprise · **Description de l'entreprise** · **Faites votre marque au sein d'un organisme de placement dynamique d'envergure mondiale** · Lorsque vous entreprenez une carrière à Investissements RPC, vous vous joignez à l'un des investisseurs institutionnels les plus respec ...

  • CPP Investments

    Assistant Administratif

    1 week ago

    CPP Investments Toronto, Canada

    de l'entreprise · **Faites votre marque au sein d'un organisme de placement dynamique d'envergure mondiale** · Lorsque vous entreprenez une carrière à Investissements RPC, vous vous joignez à l'un des investisseurs institutionnels les plus respectés et dont la croissance est la p ...

  • CPP Investments

    Assistant Administratif

    1 week ago

    CPP Investments Toronto, Canada

    de l'entreprise · **Faites votre marque au sein d'un organisme de placement dynamique d'envergure mondiale** · Lorsque vous entreprenez une carrière à Investissements RPC, vous vous joignez à l'un des investisseurs institutionnels les plus respectés et dont la croissance est la p ...

  • CPP Investments

    Assistant Administratif

    1 week ago

    CPP Investments Toronto, Canada

    de l'entreprise · **Faites votre marque au sein d'un organisme de placement dynamique d'envergure mondiale** · Lorsque vous entreprenez une carrière à Investissements RPC, vous vous joignez à l'un des investisseurs institutionnels les plus respectés et dont la croissance est la p ...

  • TD Bank

    Administrative Assistant

    1 week ago

    TD Bank Toronto, Canada

    **TD Description** · Stay current and competitive. Carve out a career for yourself. Grow with us. · **Department Overview** · The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administ ...

  • TD Bank

    Administrative Assistant

    1 week ago

    TD Bank Toronto, Canada

    **TD Description** · Stay current and competitive. Carve out a career for yourself. Grow with us. · **Department Overview** · The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administ ...

  • Pier 4 Ltd

    Administrative Assistant

    4 days ago

    Pier 4 Ltd Toronto, Canada

    **Administrative Assistant** · **Opportunity** · We offer a total compensation and benefits package to help with your needs today and build for your future tomorrow. Pier 4 values diversity and is committed to equal opportunity. At Pier 4, success is about more than having a heal ...

  • 247 Labs Inc

    Administrative Assistant

    4 days ago

    247 Labs Inc Toronto, Canada

    **Introduction**: · We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. · **Responsibilities**: · - Administrative Support: · - Assist in the preparation of regularly scheduled reports. · - Assisting in set ...

  • Stern Cohen LLP

    Administrative Assistant

    6 days ago

    Stern Cohen LLP Toronto, Canada

    **Administrative Assistant (Temporary 3-month contract) Onsite** · Stern Cohen LLP is an award-winning, public accounting firm in Midtown Toronto (at Yonge and St. Clair). Despite our over 55+ year history, our outlook is thoroughly modern. Find out more by reading "About Stern C ...

  • Baker Tilly Canada

    Administrative Assistant

    2 days ago

    Baker Tilly Canada Toronto, Canada

    **Administrative Assistant** · **Toronto, Ontario, Canada**: · Current Opportunities · If you are looking to progress your career, look no further than Baker Tilly WM. · Baker Tilly WM LLP is a leading midsize accounting and advisory firm based in Vancouver and Toronto. We provid ...

  • Priority Car Financing

    Administrative Assistant

    1 week ago

    Priority Car Financing Toronto, Canada

    **Job Summary** · The Administrative Assistant contributes to the overall success of Priority Car Financing Corp, by providing high quality administrative support to assist in the execution of our business. The Administrative Assistant ensures that all activities are in complianc ...

  • St. Clare's Multifaith Housing Society

    Administrative Assistant

    1 week ago

    St. Clare's Multifaith Housing Society Toronto, Canada

    Position: Administrative Assistant · Hours of Work: 37.5 hours (Monday to Friday) · Location: 877 Yonge Street, Toronto · St. Clare's Multifaith Housing Society is a social justice landlord acting in solidarity with people who have experienced homelessness. Our engaged staff inno ...

  • Metro Inc.

    Administrative Assistant

    1 week ago

    Metro Inc. Toronto, Canada

    **Position Title**:Administrative Assistant · **Requisition ID**: 37112 · **Career Group (ADSP)**:Administrative · **Division**:Finance · **Department**:Finance and Accounting · **Work Location**:METRO ON DUNDAS STREET W (#A-DUND) · **Province**:Canada : Ontario · **Position Typ ...

  • University of Toronto

    Administrative Assistant

    10 hours ago

    University of Toronto Toronto, Canada Part time

    **Date Posted**:04/24/2023 · **Req ID**: 30892 · **Faculty/Division**: Faculty of Arts & Science · **Department**: Ctr for Comparative Literature · **Campus**: St. George (Downtown Toronto) · **Position Number**: · **Description**: · **About us**: · The Faculty of Arts & Science ...

  • SickKids

    Administrative Assistant

    1 week ago

    SickKids Toronto, Canada

    **About SickKids**: · Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of c ...