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    Executive Assistant Calgary, AB, Canada Posted on 12/19/2023 Trending - Atco Ltd

    Atco Ltd
    Atco Ltd Calgary, AB, Canada

    1 week ago

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    Description

    Executive Assistant

    Division: Natural Gas

    Location: Calgary, AB

    Position Summary:

    Always there. Anywhere . That's us We are committed to delivering inspired solutions for a better world. We care about our communities, we care about each other, and we care about showing up for those who need us. We never break a promise, and we have the courage to do the right thing, even when it's hard. We take pride in holding ourselves to the highest standard of integrity and excellence in all that we do.

    Reporting to the Vice President, this position provides diverse and complex executive level administrative support. This position performs a wide variety of administrative support services to proactively, effectively and independently manage the Vice President's day-to-day administrative requirements. As an Executive Assistant you will be required to have a high degree of organizational skills, independent judgment, and business acumen.

    What you get to do:

    • Apply strong organization skills to proactively meet the Vice President's day-to-day administrative requirements by managing calendars and all incoming correspondence including reviewing and assessing correspondence, composing draft responses, forwarding for action or information, seeking direction as appropriate, and tracking the successful completion of each correspondence related action.
    • Anticipate the Vice President's needs and make confident decisions to contribute to an organized and effective work environment.
    • Skillfully prepare and compose a variety of documents, including highly confidential correspondence, memoranda, presentations, contracts, and proposals of exceptional quality for a variety of audiences.
    • Coordinate meetings, domestic and international travel, and prepare expense reports.
    • Prepare precise meeting minutes and track action items reflective of a sound understanding of the business. Distribute these in a timely manner.
    • Assert a keen eye for detail in reviewing, assessing, and finalizing all requirements for the preparation of executive meetings and reporting deliverables.
    • Manage executive working files and department filing system by utilizing OneDrive, SharePoint, and/or OneNote as applicable.
    • Use exceptional interpersonal and communications skills to establish and maintain positive and productive working relationships with internal and external parties. Manage these relationships in a professional manner that facilities a positive corporate image in alignment with corporate values.
    • Refer general inquiries from external and internal parties at all levels in the context of a strong understanding of the Vice President's role and priorities.
    • Coordinate departmental group activities and work with other administrative staff across ATCO to coordinate cross group initiatives.
    • Assist with and lead special projects such as conferences, events, and off-site meetings as required.
    • Provide creative recommendations for solving issues and help facilitate outcomes and continuously improve processes and procedures with broad cross-functional impacts.

    Qualifications:

    • Post-secondary education in business administration or similar discipline preferred.
    • Five years or more experience in a senior administrative role.
    • Superior competency in O365 suite, including an in-depth knowledge of SharePoint.
    • Highly motivated, action oriented, and results driven.
    • Demonstrated ability to confidently work independently, exercise good judgement, and show initiative.
    • Team player with excellent interpersonal skills and an ability to relate to all corporate levels both internally and externally.
    • Ability to multi-task, prioritize, and work within a fast-paced environment while remaining flexible and committed to follow-through
    • Ability to analyze, make decisions and provide recommendations as appropriate.
    • An interest in mentoring other administrative staff.
    • Ability to work extra hours as required.

    What We Offer:

    • A culture based on caring, integrity, agility, collaboration, and striving for excellence.
    • Competitive compensation
    • Flex benefits
    • Tuition assistance program
    • Training and mentorship programs
    • Charitable donation matching

    We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

    ATCO Natural Gas is part of ATCO Ltd. With approximately 6,000 employees and assets of $23 billion, ATCO is a diversified global holding corporation with investments in Structures & Logistics (workforce housing, innovative modular facilities, construction, site support services, and logistics and operations management), Energy Infrastructure (electricity generation, transmission and distribution; natural gas transmission, distribution and infrastructure development; energy storage and industrial water solutions; and electricity and natural gas retail sales), Transportation (ports and transportation logistics) and Commercial Real Estate. More information can be found at . ATCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, veteran status, sexual orientation, gender identity or any other characteristic protected by law.

    Issued: December 19, 2023

    Expiry: January 5, 2023

    #J-18808-Ljbffr
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