budget & operations analyst - Toronto, Canada - City of Toronto

Description

Job ID: 47141

Job Category: Finance, Accounting & Purchasing

Division & Section: Transportation Services, Strategic Management Office

Work Location: City Hall, 100 Queen Street West

Job Type & Duration: Full-time, Temporary (12 month) Vacancy

Salary: $86, $ 112,255.00

Shift Information: Monday to Friday, 35 hours per week

Affiliation: Non-Union

Number of Positions Open: 1

Posting Period: 06-MAY-2024 to 21-MAY-2024

Job Description:

To coordinate a full range of financial services to the City divisions including the provision of value-added strategic financial advice to the Senior Management, variance analysis and reporting, forecasting, cost-benefit analyses, financial modeling and other specialized reports; and establish and maintain cooperative and effective professional relationships with Senior Management and staff.

Major Responsibilities:

• Develops and implements detailed plans and recommends policies regarding program specific requirements.
• Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
• Prepares and analyzes the divisional budget, including the development of analytical tools for Divisional budget and financial control systems, policies and procedures to monitor program expenditures, staffing and revenues and ensure data integrity and effective cost centre management
• Assist in the development of the operating and capital budgets, including the submission of the budgets through corporate defined systems and analyze budget submissions for compliance to corporate policy and direction, and identifies issues.
• Provides technical advice and support to staff and senior management with problems/issues during budget development, Assist in the development and evaluation of financial alternatives and business cases for programs, projects and other initiatives based on a clear understanding of program needs and resource constraints. These may entail developing financial models and sensitivity scenarios.
• Undertakes detailed analysis and recommends corrective action related to operating and capital variance reporting, budgeting and financial control, including both high level and activity level analysis of expenditures, revenues, complement, gapping performance, and other performance measures; forecasts expenditure and revenue patterns; highlights to Management relevant financial issues with strategic and operational impacts; and recommends options towards resolution of issues
• Provides financial, budgetary and administrative advice, guidance and analysis to support the delivery of services by divisions.
• Ensures that the project expenditures, revenues, and staffing are controlled and maintained within approved budget limitations. Monitors and establishes measures / indicators to ensure year-end net expenditures do not exceed the approved budget. Monitors in-year operating and capital budgets and recommend adjustments if required.
• Reviews financial documents to determine correctness and validity of accounting information.
• Provides support to unit managers and directors by monitoring key performance and financial indicators.
• Develops financial and management reports for review by senior management, including but not limited to variance and budget adjustment reports.
• Develops and maintains financial and statistical databases.
• Conducts special studies and analysis of programs, estimates, expenditures and revenue. Oversees assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning.
• Prepares Presentations, Briefing Notes, Specialized Reports and Staff Reports for City Council and its various committees for financial implications. Reviews various committee reports to evaluate for financial impacts to the Division.
• Provides directions, training and technical support to other staff on budgeting, complement management, as well as financial policies and procedures. Reviews work assignments of staff to ensure that reports are comprehensive and accurate and that analytical frameworks and methodologies used are financially sound.
• Participates on special corporate project teams as an administrative/financial resource.
• Prepares special analyses as required by senior management.
• Provides costing information for provincially mandated performance measures in accordance with Municipal Performance Measurement Program.
• Ensures work is undertaken in a manner that complies with and supports City compliance with the Ontario Occupational Health and Safety Act (OHSA), other relevant codes and regulations and City policies. The above reflects the general details considered necessary to perform the principle functions and shall not be construed as a detailed description of all the work requirements inherent in the job.
  
  

Key Qualifications:

1. Post-secondary education in one or more of the following, Financial Management, Accounting, Public Administration, Commerce or Business Administration or in a discipline pertinent to the job function combined with relevant experience.
2. From a financial standpoint, experience in the preparation, evaluation and administration of operating and/or capital budgets (or associated contracts), including variance analysis and forecasting.
3. From a financial standpoint, experience in the capital delivery process and/or operating programs and contractual formulation in the transportation context.
4. Experience in preparing comprehensive reports and analyzing, interpreting and summarizing information for the purpose of supporting decision making regarding financial, budgetary, policy and/or services issues.
5. Experience using Microsoft Office applications including Excel, Word and PowerPoint including experience using SAP and/or other equivalent database systems for financial reporting or accounting purposes.
6. Ability to develop policies with the capacity to understand and conduct investigative analysis, including extracting, organizing and analyzing large amounts of data and transforming it into information for the purposes of supporting senior level decision making.
7. Excellent written and oral communication skills with the ability to write effective briefing notes, business cases, reports and prepare and give presentations.
8. Excellent interpersonal skills and the ability to establish effective working relationships with clients at all levels of the organization, fellow employees and external stakeholders.
9. Excellent analytical, problem solving and conflict resolution skills and the ability to provide strategic recommendations.
10. Ability to effectively provide work direction, motivate, lead and supervise staff.
11. Ability to manage multiple tasks under pressure, and produce results within tight timeframes.
12. Familiarity with relevant government legislation and regulation in the area of governance, budgeting, financial reporting and service delivery.
13. Professional accounting designation (Eg. CA, CGA, CMA, CPA) or an equivalent type of education and experience applying generally accepted principles, financial analysis techniques and best practices in a large organizational capacity is preferred.
14. Experience using CAPTOR and PBF is an asset.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City's commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City's Hiring Policies and Accommodation Process.