Fulltime Clerk - Toronto, ON, Canada - Conservation Ontario

Conservation Ontario Toronto, ON, Canada

1 week ago

Full time

Description

Full-time Permanent
Head Office
Corporate Services

Business unit:
Clerks Office

Remote Work:
Hybrid

With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.

Please submit your resume and cover letter in one PDF or Word file prior to midnight on May 15, 2024.

The Deputy Clerk provides administrative and secretariat support to the Toronto and Region Conservation Authority (TRCA) Board of Directors, Executive Committee, Toronto and Region Source Protection Authority (TRSPA), Toronto and Region Conservation Foundation (TRCF), Natural Science and Education Committee (NSEC), Regional Watershed Alliance (RWA) and Partners in Project Green Executive Management Committee (PPG EMC) through an effective governance operating model.

Prepares and distributes open and closed meeting agendas and acts as the Recording Secretary for Board of Directors, Executive Committee, Advisory Boards and Committees, staff meetings and internal staff committees, using TRCA's meeting management software.

Drafts correspondence arising from business arising during TRCA and TRCF Board of Directors, Executive Committee, advisory boards, and internal staff meetings.

Works with the Clerk to provide procedural advice to Board Members, Senior Leadership Team (SLT), staff, and the public.

Develops and implements processes for creating, changing and distributing policies, guidelines and procedures, including the maintenance and review of policy development schedule.

Assists the Clerk with corporate policy research to determine best practices amongst municipal partners for consideration by Senior Leadership Team
Reviews and prepares correspondence of corporate policies for distribution to TRCA staff through the Policy Committee

Supports the Clerk's Office, Board of Directors, Advisory Boards and Committees in performing policy analysis and research duties as well as special projects, responding to and developing communications for stakeholders.

Assists the Clerk in updating report listings, policies, procedures, and manuals to align with legislative updates.
Education (degree/diploma/certifications/licenses)
~ Post-secondary diploma or degree in Public Administration, Business Commerce, Information Management, or a related field

3 + years of experience providing administrative support.
Demonstrated experience developing, analyzing and reviewing policies.
Knowledge of meeting management software (i.e., skilled in writing clear correspondence (concise, logical, grammatically correct)
Proficiency in MS Office suite including online software such as MS teams, WebEx, and SharePoint

Working with experts within our field, you will join a team of colleagues that are committed to TRCA's core values by demonstrating the following behaviours; Makes a positive difference in the communities we serve.

Fosters high performance and collaborative teams.
Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan – OMERS/OTPP).
Provides flexible work arrangements.
We embrace diversity and are committed to creating an inclusive workplace.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and TRCA Policies, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to the TRCA.

Collection of this personal information is necessary for the proper administration of this recruitment process for employment and volunteer positions with TRCA.

Any questions regarding this collection activity should be directed to the Manager of Records and Information, 101 Exchange Avenue, Vaughan, Ontario, L4K 5R6,
~

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