Chief Administrative Officer - Victoria, Canada - Abacus Service Corporation

Description

Job Description: Job Description Provides strategic support to the Trust Council and the Executive Committee in discharging its responsibilities.
Establishes terms of reference, orients trustees on roles and responsibilities, organizes ongoing educational sessions
on governance, land use planning and topical issues, interprets and advises on legislation, provides expertise, advice
and recommendations on governance and strategic directions/matters, and counsels individual trustees on
potentially controversial issues and how to avoid or manage these situations.
. Organizes and attends quarterly Trust Council meetings, monthly and ad hoc Executive Committee meetings and
standing committee meetings such as the Financial Planning Committee. Oversees the preparation of the agenda,
background information and guest speakers, provides expertise during the meeting, presents issues for
consideration or decision ( analysis and recommendations for policy issues, business cases for major
expenditures) and directs follow up actions.
. Oversees operational support to the LTC's ensuring the provision of local planning and regulating resources,
expertise and services. Oversees operational support to the Islands Trust Fund Board ensuring the provision of
policy, ecosystem protection, fund management, property management and public relations resources, expertise
and services.
. Establishes and advises on a strategic planning framework and facilitates a strategic plan review every four years.
Informs and guides the Executive Committee and Trust Council on resourcing levels (budget, staff and timelines) to
carry out objectives given competing priorities. Provides quarterly reports on progress, status and issues.
. Guides the Islands Trust's liaison with political and executive level representatives from related agencies.
Supervises the preparation of speaking points/background information, briefs/coaches Executive Committee or
council representatives and attends meetings, explains and advocates for Island Trust initiatives/issues, and
requests ministerial approvals related to financial requisitions, intergovernmental agreements and land use regulations. . Negotiates interagency protocol agreements ( Industry Canada, regional districts and Bowen Island Municipal
Council), and directs the maintenance and updating of these agreements. Encourages proactive outreach and
relationship building opportunities and facilitates resolution of significant or high profile interagency issues.
. Manages Islands Trust lawsuits ( negligence), liaising between trustees and legal team, providing direction to
lawyers, assisting with case preparation, and acting as an expert witness.
Corporate Accountabilities with Islands Trust Organization and Employees
. Translates the Executive Committee and Trust Fund Board's strategic direction into an operational framework and
oversees the formulation and implementation of legislation, policy and programs to meet strategic goals. Leads the management team in determining the resources necessary (staff, budget and equipment) to meet
strategic goals, building business cases, determining appropriate organizational structure, allocating and managing
fiscal and human resources including hiring, training and managing employee performance.
. Accepts responsibility for any powers which may be delegated by the Head of the Public Service Agency under the
Public Service Act.
. Leads the management team in establishing annual work plans, determining employee roles and responsibilities,
identifying work targets, strategies and performance measures. Provides oversight to the prioritization,
implementation and delivery of targets based on strategic goals.
. Provides leadership to a staff complement of approximately employees located in three offices, promoting a
positive work environment with high performing and engaged employees and sponsoring initiatives such as
employee engagement surveys, island site visits and supervisory training. Skill set info A degree in a related field such as land use management or public administration, and considerable current and
progressive management or senior professional experience (a minimum of five years of experience gained over last
years). Prefer a related graduate degree.
Working independently in a complex political or governmental environment with experience managing or
developing and implementing policy, legislation and/or programs.
Leading and supervising staff, setting goals, coaching/mentoring employees and team building. Building cooperative working relationships and liaising with a variety of internal and external stakeholders.
Negotiating, mediating and managing high profile issues and/or conflict.
Explaining, and presenting high level policy, practices, and strategic plans both verbally and in writing, in a clear and
concise style that is appropriate to the audience, including: delivering presentations to executives/senior
management, island community representatives and stakeholder groups.
Preference may be given to applicants with direct management experience in leading and supporting the creation of
a new work unit, organization or business area, or experience leading and supporting an organization through a
period of significant change or transformation

Knowledge and Abilities
Comprehensive knowledge of local government practices and the public sector environment with sound knowledge
of the legislation, policies and current land use practices, initiatives and issues in and the Islands Trust mandate
and issues. Comprehensive knowledge of local government and land use planning law.
Knowledge of related case law and litigation practices.
Considerable knowledge of strategic planning, human resource management, financial management and
performance management.
Comprehensive knowledge of computer programs including proficiency in internet searching, related survey tools,
proprietary software including Microsoft Office - Word, Excel and PowerPoint.
Ability to lead and supervise staff, set goals, coach/mentor employees and team build.
Ability to build cooperative working relationships and effectively liaise with a variety of internal and external
stakeholders. Ability to negotiate, mediate and manage high profile issues and/or conflict.
Ability to explain, and present high level policy, practices, and strategic plans both verbally and in writing, in a clear
and concise style that is appropriate to the audience, including: delivering presentations to executives/senior
management, island community representatives and stakeholder groups.

Comprehensive knowledge of computer programs including proficiency in internet searching, related survey tools, proprietary software as well as Microsoft Office - Word, Excel and PowerPoint.

Education Graduate degree Certifications (if required) Documentation Required for submission Successful completion of security screening requirements of the BC Public Service, which includes a criminal records
check as required by the Islands Trust Executive Committee.
A valid BC Drivers licence and Canadian passport is required.

Work Hours Monday thru Friday, :

AM to :
PM PST except Federal
holidays Account Manager Name (Proposal Team) Work authorization required US Citizen Only Relocation is accepted Yes Remote work No Additional Notes if any Candidates from British Columbia with valid BC Drivers licence and Canadian passport is required