- Handle requests for US legal entity support, including: completing ultimate beneficial owner (UBO) and know-your-customer (KYC) forms; providing guidance on signing authority questions; obtaining apostilles; notarization; and drafting incumbency and secretary's certificates, cover letters, and/or other routine corporate documents
- Oversee US legal entity maintenance, including: reviewing required state-level filings (e.g., annual reports, qualifications, withdrawals); drafting resolutions, written consents, and officer certificates; onboarding and integrating newly acquired/created legal entities
- Maintaining filing deadline calendars and other resource documents for global legal department
- Oversee maintenance and updates of global legal entity database (CSC Navigator)
- Act as primary liaison with U.S. registered agent (i.e., Corporate Service Company)
- Support drafting of corporate meeting materials, e.g., agendas, resolutions, written consents, and minutes
- Interface directly with senior level management and provide support for board meeting-related requests
- Manage collation and distribution of meeting materials for Board of Directors using BoardVantage
- Support preparation of proxy materials and coordination of vendors supporting proxy process (i.e., Broadridge, AST, printer) and logistics for Annual Shareholders' Meeting.
- Handle technical preparation, formatting and filing of Form 8-Ks and the Proxy Statement
- Support Environmental, Social & Governance (ESG) Report and Proxy Statement process through project management, maintaining calendars, updating disclosure, and proofreading
- Conduct research on disclosure practices on platforms like Intelligize and/or EDGAR
- Manage due diligence production and virtual data rooms for capital markets transactions
- Support Investor Relations through researching and monitoring voting policies and practices of institutional investors and maintain a master tracker of investor priorities and voting history
- Coordinate verification projects for ESG rating agency data
- Support coordination of compliance with various ESG disclosure frameworks
- Manage certain legal billing matters
- Support management of service of process
- Bachelor's Degree required; certification from accredited paralegal program preferred;
- Bachelor's Degree required; certification from accredited paralegal program preferred
- Minimum of six+ years of legal experience as a corporate paralegal with a large law firm or a mix of experience with a large law firm combined with in-house experience with a publicly traded corporation
- Strong organizational, planning, and project management skills and willingness to take ownership of special projects and drive them to successful completion
- Strong attention to detail and demonstrated ability to produce reliably error-free work product
- Ability to work simultaneously on multiple priorities and to properly prioritize among them
- Excellent interpersonal and communications skills, including ability to be professional, efficient, and thoughtful in both in-person settings and in written materials (emails, chats, written work product)
- Ability to engage in professional manner with senior level management of large, publicly-traded company
- Demonstrated ability to work efficiently and with a high energy level in a fast-paced environment
- Ability to work independently, including spotting and resolving unexpected issues
- Ability to establish and maintain effective working relationships with coworkers, managers and third party vendors
- Excellent skills using MS Office Suite: MS Excel, MS Word, MS PowerPoint; experience with MS Teams, legal entity management software (e.g., CSC Navigator), legal billing software (e.g., Counsel Link) preferred; experience with MS SharePoint, BoardVantage, Wdesk (Workiva), and Intelligize a plus
-
Corporate Paralegal
1 week ago
TYLin Vaughan, Canada Part timeTYLin is a globally recognized, full-service infrastructure consulting firm committed to providing innovative, cost-effective, constructible designs for the global infrastructure market. With over 3,000 employees throughout the Americas, Asia, and Europe, the firm provides suppor ...
-
Corporate Paralegal
1 week ago
University Pension Plan Toronto, CanadaABOUT UPP · UPP is the first pension plan of its kind in Ontario's university sector, proudly serving over 39,000 members across four universities and 12 affiliate organizations. Our purpose is to bring greater retirement peace of mind to the university sector by investing with i ...
-
Corporate Paralegal
1 week ago
Trillium Enterprises Milton, Canada**Responsibilities**: · - Perform legal research. · - Prepare corporate papers, documents, and correspondence. · - Provide legal guidance to the company and its employees. · - Create legal files. · - Prepare for trials or hearings. · - Manage and file corporate court cases. · **J ...
-
Corporate Commercial Paralegal
1 week ago
UCS Forest Group Mississauga, Canada**Who We Are**:UCS Forest Group is North America's premier distributor and importer of specialty wood products and decorative surfaces for the architectural woodworking, commercial and residential furniture, and cabinet-making industries. We offer a comprehensive selection of har ...
-
Corporate Paralegal
22 hours ago
FIKA Cannabis Toronto, CanadaCome join one of Canada's fastest growing retail companies now with seven distinctive brands across the country Following several acquisitions and significant growth, we are building out our legal team to support the overall organization. This newly established position will play ...
-
Corporate Paralegal
22 hours ago
Infotek Consulting Services Inc. Toronto, CanadaInfotek Consulting is searching for a Corporate Paralegal with Copyright and intellectual Property experience - this is a hybrid contract assignment based in Toronto: · Key accountabilities include: · • Serve as the go-to on all intellectual property related matters and act as ma ...
-
Corporate Paralegal
2 weeks ago
Ontario Teachers Insurance Plan (Otip) Toronto, ON, CanadaWho We Are · With every job, there's always the question of "why". Why join a company? Why be part of their mission? Here, the why is easy. It's because at some point, we've all needed someone there for us. · At the OTIP Group of Companies (OGC), we believe that something speci ...
-
Corporate Paralegal/Assistant
2 weeks ago
Charger Logistics Brampton, ON, CanadaCharger Logistics is a world class asset-based carrier. We specialize in delivering our assets, on time and on budget. With the diverse fleet of equipment, we can handle a range of freight, including dedicated loads, specialized hauls, temperature-controlled goods and HAZMAT carg ...
-
Paralegal/legal assistant in corporate law
2 days ago
Pizza Hut Canada Toronto, ON, CanadaPizza Hut Canada is looking for a business-oriented, bold thinker with a passion for delivering results to join our legal team as a Law Clerk or Paralegal. Reporting to the Chief Legal Officer and working in close collaboration across various functions in the organization, the ro ...
-
Paralegal/legal assistant in corporate law
1 week ago
Pizza Hut Canada Toronto, ON, CanadaPizza Hut Canada is looking for a business-oriented, bold thinker with a passion for delivering results to join our legal team as a Law Clerk or Paralegal. Reporting to the Chief Legal Officer and working in close collaboration across various functions in the organization, the ro ...
-
Paralegal - Corporate and Commercial Law
1 week ago
Lawson, Clark & Oldman Ajax, ON, Canada Full timeLawson Clark & Oldman is one of Durham Region's oldest and well-respected law firms. We are seeking an experienced Corporate Law Clerk (minimum 2-5 years experience) to join our firm. The successful candidate will assist with all aspects of corporate and commercial files and must ...
-
Cartel Agency Inc. Toronto, ON, CanadaCorporate Commercial Legal Assistant · We have an exciting opportunity with one of Toronto's most prominent and well-known law firms. Our Client is looking for a motivated and hard-working individual to join their office as aCorporate Commercial Legal Assistant.The ideal candida ...
-
Paralegal / Assistant, Corporate Commercial Law
2 weeks ago
Forge Recruitment Toronto, ON, CanadaForge Recruitment has partnered with our client, a boutique Law Firm specializing in the Corporate/Commercial practice, in search for a Law Clerk to join their busy team. Please note this is an in-office role · Prepare and file articles and corporate documentation relating to si ...
-
Receptionist/junior Legal Assistant
1 week ago
Verkhovets Law Vaughan, Canada**About us** · Verkhovets Law Professional Corporation is a butique personal injury law firm in Vaughan, ON. We are professional, fast-paced, colaborative team of highly ambicious individuals striving to provide our team members with rewarding opportunities. Our goal is to provid ...
-
Family Law Clerk
6 hours ago
Baratz Law Richmond Hill, CanadaBaratz Law is seeking a Law Clerk or licensed Paralegal for assistance with Family Law, Child Protection and Criminal Law Files. · **Responsibilities**: · Provide excellent customer service to prospective & current clients. · Accurately schedule client files. · Assembling various ...
-
Paralegal
1 day ago
FDR Ltd Group of Companies Richmond Hill, CanadaFinancial Debt Recovery Ltd. is seeking a Litigation Paralegal to become part of our growing legal team. In this role, you will be responsible for providing legal and administrative assistance and overall support to our legal team and Corporate Counsel. · **Location**:40 West Wil ...
-
Paralegal
1 week ago
FDR Ltd Group of Companies Richmond Hill, CanadaFinancial Debt Recovery Ltd. is seeking a Litigation Paralegal to become part of our growing legal team. In this role, you will be responsible for providing legal and administrative assistance and overall support to our legal team and Corporate Counsel. · **Location**:40 West Wil ...
-
Administrative Assistant
1 week ago
Hanson Canada North York, Canada**About Hanson College** · Hanson College, established in 2001, is a private educational institution that delivers college diploma programs and language training programs to international students. Our two campuses are located in Toronto and Brampton, Ontario. Our team is committ ...
-
Paralegal Intern
5 days ago
Olowolafe Law North York, Canada**Company description** · Corporate/Real Estate Law firm located in North York Looking to add an additional paralegal/assistant to the team · **Job description** · Typical responsibilities will include: · - Drafting, preparing and proofreading legal documents · - Carrying out leg ...
-
Collections Litigation Paralegal
1 week ago
FDR Ltd Group of Companies Richmond Hill, Canada**Financial Debt Recovery Ltd.** is seeking a Collections Litigation Paralegal to become a part of our growing team. In this role, you will provide overall support to our Corporate Counsel and legal team. · The position is an onsite position with work at home opportunities availa ...
Senior Corporate Paralegal - Vaughan, Canada - IQVIA
Description
Key Responsibilities
Legal Entity Management & Corporate Governance
Board and Stockholder Meetings
Securities Law Compliance
Investor Relations
General Corporate
Qualifications & Skills
IQVIA is a leading global provider of advanced analytics, technology solutions and clinical research services to the life sciences industry. We believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. Learn more at
We are committed to providing equal employment opportunities for all, including veterans and candidates with disabilities.
IQVIA's ability to operate and provide certain services to customers and partners necessitates IQVIA and its employees meet specific requirements regarding COVID-19 vaccination status.
The potential base pay range for this role, when annualized, is $95, $157, The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.
