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    Executive Assistant, Office of the President - Toronto, ON, Canada - Capreit

    Capreit
    Capreit Toronto, ON, Canada

    6 days ago

    Default job background
    Description

    Position Summary: The Executive Assistant, Office of the President and CEO provides superior administrative support and coordination to the Office of the President and CEO. This role is primarily responsible for travel planning, calendar management, email management, meeting preparation and other administrative services. The ideal candidate for this role should possess the ability to adapt and think strategically to address potential challenges or opportunities within the various teams in the operational unit.

    Responsibilities:

    • Oversee end-to-end travel planning, execution and support for the President & CEO
    • Adhere to company procedures, policies and guidelines
    • Manage calendar and schedule/reschedule all meetings including Team's, Webex and appointments as required
    • Develop and maintain a well-organized e-filing system that permits ease of reference and rapid retrieval of information and documents
    • Manage day-to-day routine, including expanding and updating professional knowledge, computer skills in order to enhance individual and team productivity while adjusting to changing environments and new technologies.
    • Coordinate execution of various documents including memoranda, minutes, etc.
    • Book boardrooms, prepare agendas, meeting material and meeting minutes
    • Prepare reports and correspondence
    • Respond to/screen telephone calls
    • Coordinate and assist with scheduling and booking travel
    • Handle all incoming/outgoing mail as well as mail to be sent out by courier
    • Coordinate, support and assist with internal and external partner inquiries
    • Provide support for other CAPREIT Executives as required to maintain coverage
    • Assist with reviewing and revising documents
    • Prepare expense reports
    • Special projects and assignments as needed
    Qualifications:
    • 5+ years providing executive support and/or corporate travel agency experience
    • Prior experience working in a corporate environment
    • Excellent verbal and written communication skills
    • Have working knowledge of Microsoft Word, Excel and Outlook including SharePoint
    • Ability to multi-task and meet tight deadlines
    • Excellent organizational and scheduling skills
    • Strong analytical, critical thinking and creative thinking skills
    • Client-service oriented, including strong interpersonal and relationship building skills
    • Proven ability to multi-task, work well under pressure and adjust to changing needs of the department
    #J-18808-Ljbffr
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