- provide administrative, general financial and clerical support
- perform a variety of word processing services
- answer telephone calls and respond to routine inquiries
- obtain, open, sort and distribute incoming mail in compliance with established guidelines
- coordinate and maintain correspondence tracking
- make arrangements for meetings, book meeting rooms and schedule appointments
- maintain a filing and records management system
- you have proven experience providing administrative and financial support
- you have experience working with financial procedures and processes including budget forecasting
- you have knowledge and experience with administrative and office procedures, practices and guidelines
- you are able to develop and maintain electronic and manual filing and records management system
- you have effective organizational skills to assess administrative requirements as well as determine and schedule priorities among conflicting demands
- you are able to work independently in a fast paced, high volume team environment with minimal supervision
- you have proven analytical and problem solving skills to analyze and interpret complex financial information and reports
- you are able to identify and resolve discrepancies relating to invoices and updating of financial reports, and ensure accuracy and completeness
- you have problem solving skills to reconcile expenditures and travel claims
- you have proven written communication skills to prepare correspondence
- you have well developed communication skills to respond to inquiries and work harmoniously with others
- you understand confidentiality and what information to release
- you understand the need for tact and diplomacy in determining which issues may become contentious, and taking appropriate action
- you have well developed computer skills and experience with software applications for word processing, database management, presentations, web browsing, file sharing, email and calendar management.
- you have knowledge and experience with general office equipment such as multi-functional devices, fax machines,
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Administrative Assistant
5 days ago
PHARA North Bay, Canada**ADMINISTRATIVE ASSISTANT - OPERATIONS** · Permanent Full-Time · $21.40/hour (with experience $22.02/hour) · Health and Dental Benefits (PHARA pays 100% of benefits), RRSP · **ARE YOU LOOKING TO BUILD A CHALLENGING CAREER WHILE WORKING WITH A DYNAMIC TEAM?** · PHARA is seeking i ...
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Administrative Assistant
1 week ago
PHARA North Bay, Canada**ADMINISTRATIVE ASSISTANT** · Permanent Full-Time · $45,182 to $47,366 Salaried · Health and Dental Benefits (PHARA pays 100% of benefits), RRSP · PHARA requires an Administrative Assistant. This position includes shared reception duties with the front office team. · The positio ...
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Administrative Assistant
1 week ago
Lakehead University Thunder Bay, Canada**ADMINISTRATIVE ASSISTANT**: · **Departments of Chemical, Civil & Mechanical Engineering** · **Full time, Temporary Position** · **COPE, Level 7** · **Competition # COPE-23-01** · The Administrative Assistant is primarily responsible for providing administrative support to the C ...
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Administrative Assistant
1 week ago
Marina Point Village LP North Bay, CanadaMarina Point Village is currently seeking a professional, energetic, highly organized and dedicated Administrative Assistant to join it's Senior Leadership Team in a temporary full-time capacity. · **Reports to**:Administrator · **Qualifications**: · - Administrative or Executive ...
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Administrative Assistant
1 week ago
Lakehead University Thunder Bay, Canada**Administrative Assistant** · The Administrative Assistant will also participate in research activities by assisting with the collection and processing of data, or other tasks as required. · Lakehead University is a comprehensive, research-intensive university, founded in 1956, ...
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Administrative Assistant
3 days ago
Hands TheFamilyHelpNetwork North Bay, Canada**Job Posting #: **: · **Position Summary**: · The Administrative Assistant will act as the first point of contact for clients, and the community at large, in the performance of reception and administrative responsibilities as a member of the central administration team. They wil ...
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Administrative Assistant
1 week ago
Thunder Bay District Health Unit Thunder Bay, CanadaEnd Date · - February 24, :30pm · The Thunder Bay District Health Unit is seeking a full-time permanent, Administrative Assistant in the Corporate Services Division. · Reporting to the Director of Corporate Services, the Administrative Assistant is responsible for providing gener ...
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Administrative Assistant
4 days ago
CIBC Thunder Bay, CanadaWe're building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what's right for our clients. · At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what ...
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Administrative Assistant
1 week ago
PHARA North Bay, Canada**ADMINISTRATIVE ASSISTANT** · Permanent Full-Time · $45,182 to $47,366 Salaried · Health and Dental Benefits (PHARA pays 100% of benefits), RRSP · PHARA requires an Administrative Assistant. This position includes shared reception duties with the front office team. · The positio ...
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Administrative Assistant
1 week ago
Lakehead University Thunder Bay, Canada**ADMINISTRATIVE ASSISTANT** · ***Physical Plant** · **Thunder Bay Campus** · **Contract, Part Time (up to 15 hours per week)** · **Competition # GEN-23-03** · **DUTIES**: · - Answer phones and take messages when required. · - Setting up ledgers and maintaining records of capital ...
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Administrative Assistant
6 days ago
Dilico Anishinabek Family Care Thunder Bay, CanadaShare This: · **Positions available: 1 - Permanent Full Time**: · The Administrative Assistant participates in organizing the program by ensuring that daily duties are maintained and completed in a timely manner and client files are kept accurate and current. The Administrative A ...
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Administrative Assistant
6 days ago
Northern Peak HR Thunder Bay, Canada**Primary Function**: · Reporting directly to the Office Manager, the Administrative Assistant will support all office functions and manage administrative and clerical tasks. · **Duties and Responsibilities**: · - Completes clerical and administrative tasks for the office (create ...
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Administrative Assistant
1 week ago
YES Employment Services Thunder Bay, Canada Full timeThis is a full-time position, Monday to Friday, 9:00am to 5:00pm. This is a temporary position with potential to become permanent. · **Summary**: Under the supervision of the Service Delivery Manager, the Administrative Assistant is an integral part of the team as the first point ...
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Administrative Assistant
6 days ago
Roach's Yellow Taxi Thunder Bay, CanadaAbout Us: · Roach's Yellow Taxi has been a trusted name in Thunder Bay's transportation industry for over 100 years. We provide reliable and efficient taxi services to our customers, ensuring their safety and satisfaction. As we continue to grow, we are seeking a dedicated Admini ...
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Administrative Assistant
1 week ago
Binx Professional Cleaning North Bay, CanadaBINX Professional Cleaning is looking for an Administrative Coordinator. · The Administrative Assistant will provide direct support to our Individual senior supervisors, as well as our Operations Manager. · This position is full-time Monday to Friday 37.5 hours per week - 9:30am ...
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Administrative Assistant
1 week ago
North Bay Heating and Cooling North Bay, CanadaNorth Bay Heating and Cooling and Shark Mobile are seeking a qualified administrative assistant to join our growing team on a permanent, full-time basis. A successful applicant will be a friendly, professional, and service oriented individual who is able to provide support to bot ...
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Administrative Assistant
1 week ago
Home and Community Care Support Services North West Thunder Bay, Canada_CARE AND BE CARED FOR - THIS IS YOUR HOME_ · **Are you an experienced administrative professional that drives effectiveness, efficiency and smooth coordination? Do you have experience with issues management and carrying out complex administration operations? Are you passionate a ...
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Administrative Assistant
1 week ago
Ministry of Natural Resources and Forestry Thunder Bay, CanadaAre you a highly organized individual with strong administrative skills? If so, here is your opportunity to showcase these skills while performing a variety of duties in a fast-paced environment. · **OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are ...
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Administrative Assistant
6 days ago
Youngs Insurance Brokers Thunder Bay Thunder Bay, CanadaLocal Insurance Office in Thunder Bay is looking for a Administrative Assistant to join their team. This position requires an individual with a customer service focus who is able to work in a team environment and demonstrate exceptional organization and communication skills. · Jo ...
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Administrative Assistant
1 week ago
Jones Insurance Thunder Bay, CanadaWe are looking for **an Administrative Assistant** to support our growing team · This role is for someone with exceptional organizational abilities looking to grow into an advanced administrative position **or** become a licensed broker in the 1-2 years to follow. Our administrat ...
Amended - Administrative Assistant - Thunder Bay, Canada - Ontario Ministry of Transportation
Description
Amendment:
Effective January 1st, 2024 the salary range for this position is $26.92 to $31.31 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions.
The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.
The Remote Airport Office is looking for someone who enjoys challenges and is results-driven. You must be highly motivated and demonstrate the ability to use initiative and manage time effectively.If this sounds like you, please consider this exciting opportunity with the Ministry of Transportation
OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code.