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    Administrative Assistant II - Toronto, Canada - University Health Network

    University Health Network
    University Health Network Toronto, Canada

    3 weeks ago

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    Contract
    Description

    Company Description

    The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground-breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

    Job Description

    Union: Non-Union

    Site: University Centre, Toronto Rehab Institute

    Department: Specialized Dementia Unit

    Reports to: Manager, Program Services

    Hours:

    Salary: $45,396 - $56,745 annually (to commensurate with experience and consistent with UHN compensation policy)

    Status: Temporary Part-Time (3 months, can be extended up to 6 months)

    Shifts: Days

    Closing Date: May 31, 2024

    The Toronto Rehabilitation Institute, a leader in adult rehabilitation and complex continuing care, is Canada's largest adult rehabilitation hospital. Bringing together innovative patient care, groundbreaking research and diverse education to help people overcome or recover from disabling injury, illness or age-related conditions Toronto Rehab is located at four sites: University Centre (550 University Ave.), Lyndhurst Hospital and Toronto Rehab's Cardiac and Stroke Centre (Rumsey Road) and the Bickle Centre (Dunn Ave).

    The Administrative Assistant II exercises judgment and independence in the performance of secretarial activities.

    Duties

  • Utilize knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel
  • Perform reception responsibilities; maintaining written and/or electronic calendar/schedule
  • Administer and monitor billing procedures and departmental budgeting records
  • Ensuring efficient operation of the office, within the scope of authority
  • Modify and maintain electronic and paper information filing/retrieval methods, systems and/or formats
  • Provide functional supervision to lower classified clerical position(s)
  • Perform clerical support functions
  • Perform cross-functional responsibilities, as required
  • Perform other duties consistent with the job classification, as assigned.

    • Qualifications

  • Completion of Grade XII or recognized equivalent
  • Completion of a post- secondary office administration program at the diploma level or equivalent
  • Three (3) years related administrative support experience
  • Previous on-the-job computer/word-processing, database and spreadsheet software experience ; experience in a Microsoft Office environment preferred
  • Previous supervisory experience preferred
  • Excellent organizational, time management, and prioritization skills
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Excellent knowledge of health care, organizational/office practices, procedures and standards
  • Ability to work independently
  • Ability to work in a team work environment
  • Ability to maintain confidentiality
  • Ability to work well under pressure
  • Ability to use good judgment is assessing difficult situations
  • Ability to produce high quality work in accordance with Hospital standards
  • Ability to work well under pressure and use good judgment in assessing difficult situations
  • Knowledge of medical terminology an asset
  • Experience working in a health care environment an asset
  • Experience working in a teaching hospital environment an asset
  • Previous experience with UHN programs and/or EPIC experience is an asset
  • Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

    • Additional Information

    Why join UHN?

    In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

  • Competitive compensation & benefits (medical, dental, etc.)
  • HOOPP defined benefit pension plan
  • Wellness services & offerings
  • Close access to the TTC and UHN shuttle service
  • Opportunities for development and promotions within a large organization
  • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

    • All applications must be submitted before the posting close date.

    UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

    Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

    All UHN Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire. Proof of COVID-19 vaccination will be required. Should you be the successful candidate, you will be required to comply with UHN's mandatory Vaccination Policy that is in effect.

    UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

    We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

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