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    Site Administrator - Toronto, Canada - Brookfield Properties

    Brookfield Properties
    Brookfield Properties Toronto, Canada

    Found in: Talent CA C2 - 6 days ago

    Default job background
    Full time
    Description

    Job Description

    Your Team

    The Construction Site Administrator reports directly to the Superintendent and is part of a dynamic team dedicated to the success of the project. This Role oversees the efficient administrative process, which supports the Site Superintendent and construction team and helps ensure great customer experience.

    This is a 1 year contract, supporting our New Seaton community in Pickering, ON.

    Your Key Deliverables

  • Provides consistently professional and polite interaction with all home buyers-owners, and other key stakeholders
  • Provides timely responses / assistance for all phone, email, in-person home buyers-owners, trades, and other key stakeholder inquiries
  • Oversees receipt, organization, and timely distribution of inter-office and other mail
  • Creates and maintains organized control of necessary files and filing systems, in timely and accurate manner
  • Monitors and follows up on all work orders to resolution
  • Maintenance and updating of all on-site Health and Safety information
  • Maintains trade and site visitor sign-in / sign-out log book
  • Orders locates for wires and cables prior to digging
  • Manages inspection packages such as for excavation, grading, etc., for City Inspectors
  • Schedules necessary Municipal inspections, as requested by construction team, to ensure all inspections are performed
  • Oversees the booking of all PDI Inspections; timely preparation and completion of PDI documents
  • Assists with obtaining timely PDI sign-offs and remitting PDI documents weekly to head office
  • Submits payroll timesheets to head office, as required
  • Enters and sends PDI and construction deficiencies / work orders in a timely manner
  • Coordinates PDI deficiency completion with trade partners, Handy Man and home owners
  • Prints Home Buyer Extras for construction team and sub-contractors, as required
  • Organization and retention of access keys during construction period
  • Handling of keys for closings, when necessary
  • Orders all construction site office supplies, including First-Aid supplies
  • Oversees the required maintenance of all construction site office equipment
  • Oversees the ordering and tracking of office supplies
  • All data entry, data management and reporting, as required
  • Coordination and management of schedules, as required

    • Must Haves

  • Two years administrative experience

    • Nice to Haves

  • Knowledge of new home construction and timelines
  • Customer Care / Service experience
  • Previous use of NewStar, BuildPro
    • We are proud to create a diverse environment and are proud to be an equal opportunity employer. Accordingly, we will accommodate the needs of all qualified applicants with disabilities during the recruitment and selection process in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.
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