Jobs
>
Vancouver

    Office Administrative Associate - North Vancouver, BC, Canada - Olympic International

    Olympic International
    Olympic International North Vancouver, BC, Canada

    1 week ago

    Default job background
    Description
    Founded in 1963, Olympic International is Western Canada's leading sales provider of HVAC equipment solutions.

    Headquartered in North Vancouver, we've grown from a manufacturer's representative to the region's foremost HVAC solutions provider, serving British Columbia and the Yukon.

    We specialize in meeting the HVAC equipment needs of building owners, mechanical contractors, engineering, procurement, and construction (EPC) firms.

    Whether it's for industrial, commercial, or institutional applications, our extensive HVAC knowledge and technical expertise drive our commitment to excellence.

    The Take-Off Associate role serves as the entry-level position in our sales office and acts as the foundational training role for all other positions within the Company.

    Take-off involves analyzing project requirements, performing precise material take-offs, managing the take-off email inbox for efficient task prioritization, and ensuring timely customer responses.

    The role also plays a key part in facilitating smooth project transitions, managing databases, and actively seeking process improvements, all contributing to enhanced project efficiency and customer satisfaction.

    The estimating process is critical for ensuring accurate project cost estimation, ultimately enhancing our competitiveness and profitability.

    You will acquire a thorough understanding of our equipment offerings, employ specialized software for precise cost estimates, and verify supplier quotes for accuracy and competitiveness.

    Additionally, you will play a central role in maintaining cost transparency, analyzing project drawings, and serving as a primary point of contact and support for clients, vendors, and our Sales/Project Management teams.

    Olympic International maintains the right to modify job duties and responsibilities at its discretion. Collects mechanical specifications, schedules, and project data, maintaining organized records of take-offs, estimates, and project-related documents.

    Performs accurate mechanical take-offs from project drawings and specifications, precisely quantifying necessary materials and equipment while adhering to the product range.

    Streamlines information and workflow effectively, manages various software and databases, including the job bid calendar and in-house software tools for accurate HVAC equipment cost estimation.

    Enters all pricing information, including equipment cost, freight, and accessories, into the company's ERP system for accurate project budgeting.

    Reviews and analyzes project drawings to identify specifications, quantities, and units types for accurate pricing.

    Collaborates with cross-functional teams, clients, and sob-contractors to gather project requirements, scope, and specifications, transforming them into quotes, cost and timing estimates, reports, and proposals.

    Designs specifications for machinery and systems, develops solutions and innovative approaches to solving design challenges, and provides mechanical take-offs.

    Establishes work priorities, ensures procedures are followed, and carries out administrative activities.

    Proven ability to multitask, stay organized, and manage multiple projects simultaneously with a focus on budget management, productivity, and meeting deadlines.

    Proficient in the use of Microsoft Office, Business Central, Google Suite, and SharePoint.
    Possesses superior organizational, communication, and project management skills.
    Applies analytical skills to break projects into tasks and sub-tasks, and pays attention to detail.
    Effective time management skills to meet project deadlines and maintain high customer satisfaction.
    A basic understanding of HVAC systems and concepts is considered an asset.
    Education, Licenses and/or Certification, Experience Required
    ~ The ideal candidate will hold a bachelor's degree or diploma in Engineering or a related field, or possess an equivalent qualification as a HVAC technologist.

    At Olympic International, we prioritize your professional development, collaboration, and provide recognition for your contributions, creating a rewarding and energizing workplace.

    Health, Vision, and Dental Care
    Training & Development, and Mentoring/Coaching
    Wellness resources (such as standing desks, ping-pong table, on-site kitchen)
    Business Casual Dress Code

    How to Apply:
    Olympic International is an equal-opportunity employer that values diversity, equity and inclusion


    Phone:

    Toll-Free:

    Phone:

    Toll-Free:

    Phone:

    Toll-Free:
    #
  • Vancouver Aboriginal Child & Family Services Society

    Administrative Associate

    1 week ago

    Vancouver Aboriginal Child & Family Services Society Vancouver, Canada

    **Status: Regular Full-Time, 21 hours/week; Excluded** · **Program: Infrastructure** · **Location: 2020 Yukon Street or 3284 East **Broadway, Vancouver BC** · **Salary**: $31.37 to $35.48/hour · At VACFSS, we ensure that the rights, safety, well-being and spirit of Indigenous chi ...

  • GOH BALLET ACADEMY

    Administrative Associate

    2 days ago

    GOH BALLET ACADEMY Vancouver, Canada

    **Goh Ballet is seeking an Admin Associate for its location in Vancouver, BC.** · **POSITION OVERVIEW** · Goh Ballet Academy is one of Canada's pre-eminent ballet training institutions, with an enviable international reputation · for excellence. Established in 1978, the Academy i ...

  • GOH BALLET ACADEMY

    Administrative Associate

    3 days ago

    GOH BALLET ACADEMY Vancouver, Canada

    **Goh Ballet is seeking an Admin Associate for its location in Vancouver, BC.** · **POSITION OVERVIEW** · Goh Ballet Academy is one of Canada's pre-eminent ballet training institutions, with an enviable international reputation · for excellence. Established in 1978, the Academy i ...

  • Nicola Wealth

    Administrative Associate

    12 hours ago

    Nicola Wealth Vancouver, Canada

    **Nicola Wealth Description**: · We have a lot to be proud of at Nicola Wealth. Our sophisticated financial planning, proprietary limited partnerships, and investment products, 99% client retention rate and award-winning culture combine to position us as a national leader in weal ...

  • Wellington-Altus Private Wealth Inc.

    Administrative Associate

    6 days ago

    Wellington-Altus Private Wealth Inc. Vancouver, Canada

    **Administrative Associate** · **Location**: This position will be located in our downtown Vancouver office. · **Term**:12 months · **Our organization**: · Founded in 2017, Wellington-Altus Financial Inc. (Wellington-Altus) is the parent company to Wellington-Altus Private Counse ...

  • Nicola Wealth

    Administrative Associate

    3 days ago

    Nicola Wealth Vancouver, Canada

    **Nicola Wealth Description**: · We have a lot to be proud of at Nicola Wealth. Our sophisticated financial planning, proprietary limited partnerships, and investment products, 99% client retention rate and award-winning culture combine to position us as a national leader in weal ...

  • Shaun Raymond U.S. Tax Services, Inc.

    Administrative Associate

    4 days ago

    Shaun Raymond U.S. Tax Services, Inc. Vancouver, Canada

    Ability to work in a fast-paced and dynamic environment, both independently and within a team · - Strong written and verbal communication skills · - Excellent attention to detail and accuracy · - Strong computer skills, including MS Office Suite · - Excellent time management skil ...

  • Goh Ballet

    Administrative Associate

    1 week ago

    Goh Ballet Vancouver, Canada

    You are a dynamic, nimble, organized, detail-oriented and self-motivated individual. You have experience providing administrative support and can work independently with mínimal instruction. You are thoughtful and trustworthy, yet resilient, flexible and willing to do what it tak ...

  • D&H Group LLP

    Recruiter/administration Associate

    1 week ago

    D&H Group LLP Vancouver, Canada

    _**Position Title**:_Recruiter/Administration Associate · - **Position Duration**:_ Permanent, Full Time · - **Reports To**:_ Partners · We are looking for a Recruiter/Administration Associate with excellent interpersonal and organizational skills to join our client service-orien ...

  • Scotiabank

    Scotiamcleod Administrative Associate

    2 days ago

    Scotiabank Vancouver, Canada

    Requisition ID: 179879 · As a cornerstone business within Scotia Wealth Management, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecti ...

  • Scotiabank

    Scotiamcleod Administrative Associate

    6 days ago

    Scotiabank Vancouver, Canada

    Requisition ID: 170783 · As a cornerstone business within Scotia Wealth Management, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecti ...

  • Langara College

    Contract Administration Associate

    6 days ago

    Langara College Vancouver, Canada

    Interested in a career at Langara College?_ · Our employees exemplify Langara's values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply · Langara College is located in Vancouver, B.C.: applicants ...

  • STEMCELL Technologies

    Corporate Administrative Associate

    6 days ago

    STEMCELL Technologies Vancouver, Canada

    **Job Description Summary**: · Are you a proactive and organized individual who is considering growing your career in business administration with Canada's largest biotechnology company? · We are currently looking for our next Corporate Administrative Associate. In this role, you ...

  • Blanche Macdonald Centre

    Part-time Administrative Associate

    1 day ago

    Blanche Macdonald Centre Vancouver, Canada Part time

    **Who we are.** · The Blanche Macdonald Centre has provided an unparalleled world-class education in the creative arts since 1960. With a celebrated roster of award winning faculty and graduates, the college has established itself as an educational leader in the areas of fashion ...

  • MUFG Investor Services

    Associate, Client Operations, Fund Administration

    1 week ago

    MUFG Investor Services Vancouver, Canada

    Company Description · Experience something Brilliantly Different with a career with MUFG Investor Services. · Who are we? In a nutshell, MUFG Investor Services is part of the Mitsubishi UFJ Financial Group family, and we partner with over 480 loyal global investment firms to prov ...

  • MUFG Investor Services

    Associate, Client Operations, Fund Administration

    1 day ago

    MUFG Investor Services Vancouver, Canada

    Company Description · Experience something Brilliantly Different with a career with MUFG Investor Services. · Who are we? In a nutshell, MUFG Investor Services is part of the Mitsubishi UFJ Financial Group family, and we partner with over 480 loyal global investment firms to prov ...

  • AviSina Properties Ltd

    Administrative Associate

    5 days ago

    AviSina Properties Ltd Burnaby, Canada

    AviSina Properties is a real estate development and property management firm, supporting community through distinguished place. Our dedicated team operates a portfolio of privately held properties in Western Canada, the majority of which are in the Lower Mainland. Deeply rooted i ...

  • Douglas College

    Administrative Associate

    3 days ago

    Douglas College New Westminster, Canada

    **Work Arrangements**What Douglas Offers** · DO what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College ...

  • Canadian Office Supplies

    Warehouse Associate/administrative Assistant

    6 days ago

    Canadian Office Supplies Richmond, Canada

    Join Our Team: Warehouse Operations/Administrative Assistant Needed · Are you seeking an exciting opportunity to contribute your skills in both a warehouse and office environment? Look no further Canadian Office Supplies is a locally owned company that prioritizes its people and ...

  • Modern Golf

    Golf Sales Associate and Administrator

    1 week ago

    Modern Golf Richmond, Canada

    WHO WE ARE · Modern Golf was founded in 2011 and has established a reputation as Canada's premier golf development experience. With multiple locations in Canada, a brand agnostic approach to golf club-fitting, a 5,000 square foot state-of-the-art headquarters including a PGA Tour ...