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    Full Time Administrative Assistant - Calgary, AB, Canada - St. Clement's School

    St. Clement's School
    St. Clement's School Calgary, AB, Canada

    2 weeks ago

    Default job background
    Full time
    Description

    Glenmore Christian Academy (GCA) is a private Alberta accredited Christian school located in the Southwest of Calgary, Alberta, specializing in the education of children in grades K-9.

    GCA is a member of AISCA (Association of Independent Schools and Colleges in Alberta) as well as ACSI (Association of Christian Schools International).

    GCA's mission is to Teach Truth, Inspire Excellence, Experience Christ and Server through Love. GCA has a head of school, two principals and a staff of over 100 serving approximately 1000 students.
    GCA is looking for a Full-Time Jr. High Administrative Assistant to provide support to the Principal, Vice Principal, Staff, Students and GCA Community. The successful candidate will be highly professional, organized, detail-oriented, self-motivated with strong technology skills.
    Responsibilities

    Key responsibilities for the full-time Administrative Assistant will be wide in scope and will include many different tasks and responsibilities.


    Responsibilities may include but not be limited to:
    Office response / point of contact – during peak times
    Payworks – entering teacher absences and substitute pay
    Substitute Teachers - sign in process, ensuring new subs on payroll / assist in scheduling
    PAT point person incoming / outgoing forms
    Assisting staff, students, parents by phone, email and at the counter
    Drafting general correspondence and ensuring accuracy of all documents and letters generated at the school level
    Weekly Communicator and Admin communication updates
    Daily receipting and documenting incoming money from parents / students / staff
    Assist with report card preparation and printing
    Assist with School Calendar
    Managing volunteer database – policy acknowledgements and police checks / authorized drivers
    Maintain monthly Incident Report
    Fire drill booklets / bags for classrooms and fire drill attendance


    Powerschool work:
    Daily attendance
    Allergy lists / forms
    Loading photos
    Verification forms / maintain student records
    Teacher and Parent Handbooks

    Alberta Health Submissions
    Work with the following programs: Solaro / Exambank / IXL
    Maintain the workroom
    Main buyer of supplies, purchases, gift cards
    OH&S Committee Member

    Library Tasks:
    ordering, maintenance, staff and student support and inventory
    Assist teachers with Field Trip protocols
    Qualifications

    Is able to clearly express his or her faith and relationship with Jesus Christ as Lord and Saviour
    Agrees wholeheartedly with and abides by the GCA Statement of Faith – without reservation
    Successful completion of a Police Information Check; including Vulnerable Sector Search to be completed no later than 6 weeks after employment
    Skills

    Effective communication skills
    Ability to handle highly confidential information
    Excellent English written and oral communication skills
    Ability to work well under pressure, prioritize and meet deadlines
    Ability to make sound judgement and decisions
    Ability and desire to assist stakeholders in a friendly and professional manner
    Proven attention to detail and analytical problem-solving abilities
    Ability to work effectively independently or in teams giving and taking direction
    Self-starter who is able to set priorities and meet deadlines
    Job Type
    This Monday to Friday, full-time position (8:00am to 4:00pm) will train in June 2024. The full time start date will be August 22, 2024 and will continue until the end of June 2025.
    Application Package
    Interested candidates can apply online at , by Friday, May 10, 2024.
    The following attachments should be included:

    Cover Letter
    Résumé summarizing training and experience
    A professional letter of reference
    A personal statement of faith
    Pastoral reference (recent within three months)
    A criminal record check with a vulnerable sector search will be required of the successful applicant
    First Aid Certificate (willing to certify)
    Applicants must have the right to work in Canada. Local candidates will be given preference.
    No agencies or telephone inquiries please. We thank all applicants for their interest in our organization; only those candidates selected for interviews will be contacted.

    #J-18808-Ljbffr
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