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Oakville

    Advancement Services Coordinator - Oakville, Canada - CIS Ontario

    CIS Ontario
    CIS Ontario Oakville, Canada

    5 days ago

    Default job background
    Full time
    Description

    Role Overview

    To support our vision of empowered young women challenging and transforming the world, we are currently seeking an Advancement Services Coordinator. Reporting to the Director, Development, the Advancement Services Coordinator is a key member of the Advancement team and is responsible for Raiser's Edge NXT database management, gift processing, donor lists and reports, tracking of gifts and pledges, data mining and organization, prospect research, supporting donor and community relations, and general department support. The Advancement Services Coordinator works closely with the Finance Department to ensure accurate and timely gift processing and data reconciliation, and with the IT Department to ensure coordination of systems and flow of information. The Advancement Services Coordinator maintains and strengthens the infrastructure that supports the efforts of our comprehensive advancement program and significantly contributes to the effective and efficient operations of the Advancement Department.

    Position Details
    Department: Advancement
    Reports to: Director, Development
    Experience: 5+ years experience in fundraising environment
    Understanding of stages of donor life cycle
    Experience with Raiser's Edge software
    Experience in a non-profit setting
    Experience in an Independent School (asset)
    Qualifications: Bachelor's Degree preferred
    Member of AFP (asset)
    Working Conditions: Office Environment, Mac, Google
    Occasional evening/weekend work

    Key Responsibilities

    Database Management

  • Manage our Raiser's Edge database with the highest data integrity
  • Manage all constituent records and ensure information is inputted in a timely manner, i.e. correspondence, constituent codes, funds, appeals, attributes, relationships, events, etc.
  • At the end of each fiscal year, work with IT to ensure that constituent codes are converted appropriately, i.e. current students to alumnae, parents to past parents. Work with Admissions to ensure that all new families and students are downloaded into RE accurately, that families are coded correctly and any pertinent information is included in the constituent record
  • Manage and verify constituent contact information using NCOA, LinkedIn and email
  • Serve as a team leader on database internal processes, procedures and best practices.

    • Gift Processing

  • Responsible for timely and accurate processing of all charitable gifts to the school, ensuring compliance with SMLS policies and Canada Revenue Agency guidelines and regulations as it relates to charitable receipting
  • Enter and process all gifts, pledges and payroll deductions into RE and generate acknowledgements, receipts, and pledge reminders, ensuring appropriate backup is kept on file in the donor's record
  • Collaborate with Finance to ensure timely gift entry and processing and distribute processed gift batches and backup through shared Google folder
  • Responsible for posting all gifts processed through RE to Financial Edge and distributing post reports to Finance.
  • Ensure the capture of biographical and data updates in donor records
  • Communicate with donors to ensure appropriate recognition
  • Ensure gift information is communicated to the Advancement Team
  • Adhere to the school's Gift Acceptance Policy

    • Reporting

  • Develop, generate and disseminate monthly gift and summary reports to appropriate Finance and Advancement Team members
  • Prepare RE queries, exports and reports as required and work closely with the Director, Development to develop and manage lists for direct mail/email campaigns and other needs as they arise
  • Prepare all lists and information for the annual Donor Report and other advancement publications

    • Donor Relations, Engagement and Stewardship

  • Work collaboratively with the Advancement Team to support cultivation, solicitation and stewardship plans
  • Conduct prospect research, compile donor profiles and manage information on individual, corporate and foundation prospects
  • Utilize LinkedIn and other platforms to create connections with alumnae and gather up-to-date contact and career information.
  • Field all department general inquiries with professionalism and care

    • Who You Are
    Your Strengths
    Above all else, the successful candidate is a champion for girls' education. You are also:

  • An enthusiastic, articulate, and creative individual who communicates with ease and confidence.
  • A critical thinker who demonstrates initiative, integrity and attention to detail.
  • A team player who enjoys being part of a vibrant, collaborative community and contributes positively to all areas of the school.

    • Your Knowledge, Skills & Experience

  • We are seeking a dynamic Advancement professional with excellent communication skills and a willingness to continue to develop and grow their skill set.

    • Why Join SMLS?

    Our work is meaningful and important. As a school, we support each student's interests, talents, learning needs and strengths. Through our world-class facility, Signature Programs, expertise in girls' education, and dedication to personalization, our students become lifelong learners equipped to achieve excellence in whatever path they choose.

    When you join SMLS, you join a fun and supportive community

    Our employees enjoy competitive compensation packages and may be eligible for some of the following benefits:

  • Health, vision, and dental care
  • Life insurance, AD&D insurance, and Long Term Disability insurance
  • Employee & Family Assistance Program (EFAP)
  • Mental health & wellbeing resources
  • Ontario Teachers' Pension Plan / RRSP program with up to 5% employer match
  • A healthy lunch program during the school year
  • On-site fitness facilities
  • On-site parking
  • Time off during Winter Break and March Break
  • Summer hours and extra long weekends in line with the school calendar

    • The Essence of SMLS

    Each Girl at the Centre

    We believe that each girl is creating her own distinct educational pathway, as her interests, strengths and passions emerge. We are committed to co-creating that pathway with her in a personalized learning environment where each girl's joy, laughter and love of learning belong.

    Academic Excellence and Innovation

    SMLS is grounded in best practices and focused on innovation. We set the highest standards of excellence for our academic curriculum and signature programs as we develop ethical, culturally competent leaders who are catalysts for positive change.

    Wellbeing and Belonging

    We understand that connectedness to oneself, others and the world around us is fundamental to our students' learning and wellbeing. As a school community, we are united by our values and our commitment to building a just and inclusive environment with empathy, integrity and respect. We honour our Anglican heritage and welcome all faiths and cultures, celebrating the diversity reflected by each member of our school community.

    Strength of Spirit

    We live in a complex world with uncertainty and change. We believe that resilience, courage and commitment are essential for our students and our community to embrace life fully, open ourselves to limitless possibilities, and boldly meet the unknown challenges ahead.

    If you are interested in an opportunity to join our school, please apply online at

    We appreciate and thank all applicants for your interest in SMLS, however, only those candidates invited for an interview will be contacted.

    SMLS is an equal opportunity employer and we accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. We value diversity and are committed to creating an inclusive environment within our community.
    Please contact Human Resources with any requirements or questions.

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