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    Reception, Accounting Agent - Mississauga, Canada - Expeditors

    Expeditors
    Expeditors Mississauga, Canada

    Found in: Talent CA C2 - 1 day ago

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    Full time
    Description

    Job Description

    In the reception position, you will be the first point of contact representing Expeditors and carrying out standard reception/administrative functions. In the Accounting Agent position, you will be responsible for completing payments and reconciling invoices.

    Finance & Operations:
     Ensure reception area is tidy and presentable
     Receive, sort and distribute daily mail/courier/deliveries
     Maintain security & safety procedures by controlling access via the reception desk (monitor visitor logbook, issue visitor badges etc.)
     Order office supplies and keep inventory of stock
     Arrange travel accommodations, and prepare visitor itineraries
     Reconcile Payables by verifying entries, and comparing system reports to balances.
     Maintain company cash flow by utilizing our credit terms with all Service Providers and Vendors.
     Scheduling and preparing payment disbursements according to company policy for all manual and electronic payments.
     Log and close payment discrepancies as they are found.
     Maintain branch accounting log reports
     Reconcile the AP System with service provider and vendor accounts with monthly statements and related transactions.
     Process Intercompany payments

    People:
     Greet and welcome guests as soon as they arrive at the branch, or telephone
     Forward incoming phone calls professionally
     Provide basic and accurate information in‐person and via phone/email
     Maintain a professional attitude with all internal and external customers
     Meet company standards of 52 hours training per year
    Customer:
     Support the Accounting Supervisor, and the Accounting department.
     Support the branch operational departments in Accounting functions.
     Provide 100% Customer Service to Customers, Service Providers, Vendors & Intercompany at all times.
    Compliance:
     Review, follow and abide by the company internal controls. Specifically the Fınancıal Process Control Documentation, and Expeditors
    Security & Safety Standards.
     Promote compliance in diligently following all company policies and regulations and in being a role model of integrity and pride for all
    employees.
     Proactively communicate within the team to ensure continuous awareness and understanding of policies and regulations.
    Culture:
     Proactively promote the company's 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride,
    Resolute, Sense of Humor, and Visionary.
    Systems:

     Be open to implementing new system changes and enhancements into your department.
     Be involved and suggest system/process improvements.

    Qualifications

    Knowledge:
     Expeditors' Company Policies and Procedures
    Skills:
     Beginner to Intermediate level in MS Office
     Strong multitasking, and attention to the detail skills
     Fluent in English
     Ability to drive through change
    Behaviours:
     Emotional resilience
     Self‐reflecting and open to feedback
     Initiative and ability to work in autonomy
     Role model of integrity and pride for all employees
     Professional appearance and attitude
     Reliable and accurate
     Being supportive of change
     Taking initiative and working in autonomy
     Being an advocate of Expeditors culture at all times
     Being approachable and proactive
     Ability to handle a fast pace environment

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