Jobs
>
Executive Assistant
>
Toronto

    Executive Assistant - Toronto, ON, Canada - Metro

    Metro
    Metro Toronto, ON, Canada

    1 week ago

    Metro background
    Description

    Position Title: Executive Assistant (4 Month Contract)

    Requisition ID: 37538

    Career Group (ADSP): Administrative

    Division: Human Resources

    Department: Human Resources

    Work Location: METRO ON DUNDAS STREET W (#A-DUND)

    Province: Canada : Ontario

    Position Type: Temporary

    SUMMARY:
    The primary purpose of this role is to provide quality and confidential assistance to the Vice-President, Human Resources and Health & Safety and the Senior Director, Labour Relations in the day to day support of their positions and by being a resource to the overall Human Resources Department. The incumbent is required to ensure a high level of confidentiality and professionalism in the execution of their responsibilities and exceptional service to our internal and external customers.

    SPECIFIC RESPONSIBILITIES:
    - Provide administrative support to the Vice President, Human Resources and Health & Safety and the Senior Director, Labour Relations and support as required for the overall HR and Labour Relations departments.
    - Proactively manage and address inquiries and distribute mail.
    - Manage calendars, appointments, meetings and all matters pertaining to the schedules, as required. Make necessary arrangements for internal and external meetings including room reservations, refreshments and audio/visual equipment.
    - Maintain confidentiality in the preparation of various HR or LR proposals and correspondence.
    - Manage the Company Bereavement program, including notices and ordering of flowers and donations.
    - Administer and manage various daily, weekly, monthly or annual programs such as postings, service recognition programs and the annual service recognition event.
    - Administer the quarterly store recognition program including the responsibility for the budget, invoices and communication.
    - Maintain accurate files and employee profiles for senior management.
    - Receive incoming unionized employee request forms from stores and update Collective Bargaining Agreement lists accordingly.
    - Update each Collective Agreement, including preparing all correspondence and documentation pertaining to the negotiation and administration of each Collective Agreement.
    - Input contract comparison changes and information as required.
    - Manage, under direction, leave of absence requests received from applicable union(s), securing approval and preparing related correspondence and internal tracking information.
    - Prepare the external counsel billing summary and Arbitrator billing.
    - Responsible for the administration of the SAP weekly payroll process for a specific group in the department.
    - Responsible for department supply orders.
    - Update and prepare, as required, travel log information and expense reports.
    - Administer and track all invoices, budget information and all miscellaneous follow-up files.
    - Set up meetings, arrange airline tickets, hotels and transportation as required.

    QUALIFICATIONS:
    - College diploma with 5 - 7 years of related work experience
    - Intermediate computer skills and knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint) and SAP
    - Flexibility to handle ad hoc project work
    - Ability to work compatibly with management and administrative personnel throughout the company
    - Strong organizational capabilities, sense of urgency with an ability to prioritize work daily while providing accurate and quality work at all times.
    - Professional level of verbal and written communication and interpersonal skills
    - Above average keyboarding skills (accuracy and speed)
    - General knowledge of store operations and administrative roles in the organization is an asset.

    RELATIONSHIPS:
    The position is in contact with various departments in the Corporate offices, Toronto Offices and Distribution Centres and Stores in the performance of the various duties. The external contacts include and are not limited to Vendors, Suppliers, Consultants, Hotels, Travel Agent, Unions and Customers.

    #LI-Hybrid

    The responsibilities and relationships assigned to this role may change as is necessary to achieve Metro's business objectives.

    METRO is committed to providing an inclusive work environment that reflects the communities we serve. The company values, respects and relies on the diversity of backgrounds, experiences, and points of view because it allows us to innovate, make better decisions and better understand our customers. We will consider qualified applications from all walks of life to build the best team.

    We encourage you to let us know if your current condition requires accommodation in the recruitment process so that we can accommodate you.

    Please note that we will only contact those whose applications are selected.

    We respectfully request that agencies do not contact us or send us unsolicited applications.

    METRO INC. is a food and pharmacy leader in Québec and Ontario. As a retailer, franchisor, distributor, and manufacturer, the Corporation operates or services a network of 953 food stores under several banners including Metro, Metro Plus, Super C, Food Basics, Adonis and Première Moisson, as well as 648 drugstores primarily under the Jean Coutu, Brunet, Metro Pharmacy and Food Basics Pharmacy banners, providing employment directly or indirectly to almost 90,000 people.

    Our five customer promises are simply that... promises to provide our customers with the best shopping experience possible. Under each promise are actions that support it.

    Our five customer promises:

    • Great quality fresh products
    • The people are great
    • It's easy to shop
    • Customers get what they want
    • Prices are good
    #J-18808-Ljbffr
  • CT Real Estate

    Executive Assistant

    6 days ago

    CT Real Estate Toronto, Canada

    **What you'll do** · - Proven track record in an administrative role · - High degree of professionalism, business maturity, common sense and good judgement · - Strong organization skills and attention to detail and accuracy · - Flexibility and able to thrive in a fast-paced envir ...

  • Colas Rail UK

    Mcasphalt Office Manager/ Executive Assistant

    6 days ago

    Colas Rail UK Toronto, Canada

    Profil- L'assistant(e) exécutif (ve) /responsable de bureau soutient les cadres dans toutes les fonctions administratives, y compris la coordination des voyages, la planification des réunions, les dépenses, la tenue des contacts et des notes de réunions ainsi que la participation ...

  • Meridian OneCap Credit Corporation

    Executive Assistant

    1 day ago

    Meridian OneCap Credit Corporation Toronto, Canada

    **_At Meridian _**_our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. We believe that our greatest opportunity is to create opportunity and meet people where they are_**_. · - ** · **About This Opportunity** · **Is this role ...

  • York University

    Executive Assistant

    1 week ago

    York University Toronto, Canada

    **Purpose**: · York University's department of Athletics and Recreation is on a mission to transform the people we engage by leading the creation of a proud engaged campus. Dedicating ourselves to excellence. Investing in leaders and championing physical activity, sport and welln ...

  • Mosaic North America

    Executive Assistant

    5 days ago

    Mosaic North America Toronto, Canada

    : · **Executive Assistant** · The Toronto Association of Business Improvement Areas (TABIA) is seeking a full-time Executive Assistant to support our Executive Director with the day-to-day operations of the organization. You will manage mostly business-related tasks such as creat ...

  • Canada Life Assurance Company

    Executive Assistant

    5 days ago

    Canada Life Assurance Company Toronto, Canada

    Executive Assistant · **Description**: · - Career Level 15- Jon Nielsen- Global CFO,- Permanent Full Time- We are looking for an**_ Executive Assistant._** · **_This role will require being in the Toronto office a minimum of 3 days per week and up to 5 days per week, depending on ...

  • Mosaic Partners

    Executive Assistant

    3 hours ago

    Mosaic Partners Toronto, Canada

    Top Tier Public Accounting Firm looking for a Executive Assistant to join their growing team. This is an excellent opportunity to be responsible for working closely with the partner and other team members to complete confidential administrative tasks and ensure the smooth day-to- ...

  • York University

    Executive Assistant

    6 days ago

    York University Toronto, Canada

    **Purpose**: · Working within a fast paced, changing environment the Executive Assistant will provide efficient, professional, and confidential support to the Executive Director, Community Safety. Duties are broad and varied. Daily activities involve interaction with all students ...

  • Rein Capital

    Executive Assistant

    3 hours ago

    Rein Capital Toronto, Canada

    **About us** · Rein Capital is looking for an Executive Assistant (EA) to join our Toronto Team. The EA will perform a variety of administrative tasks to support the Executive Team, ensuring timely and accurate execution of complex duties and sensitive information · **Duties and ...

  • Sinai Health

    Executive Assistant

    1 week ago

    Sinai Health Toronto, Canada

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount S ...

  • Ontario Health

    Executive Assistant

    3 days ago

    Ontario Health Toronto, Canada

    At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive ...

  • The Royal Canadian Yacht Club

    Executive Assistant

    1 day ago

    The Royal Canadian Yacht Club Toronto, Canada

    **SUMMARY**: · We are seeking an experienced, highly organized, focused individual who thrives in an energized environment to provide outstanding support, playing a critical role in assisting the Board of Directors as well as the Senior Leadership Team through collaboration and a ...

  • Spin Master Ltd

    Executive Assistant

    5 days ago

    Spin Master Ltd Toronto, Canada

    Are you a kid at heart looking to build a career with a leading global children's toy, entertainment and digital gaming company? · At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader. How do ...

  • Royal Bank of Canada

    Executive Assistant

    6 days ago

    Royal Bank of Canada Toronto, Canada

    **Come Work with Us** · At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. · Whether you're helping clients find new opportunities, developing new tech ...

  • Choice Properties

    Executive Assistant

    1 week ago

    Choice Properties Toronto, Canada

    **Location**: · 22 St. Clair Avenue East, Toronto, Ontario, M4T 2S5 · **Executive Assistant to CFO & SVP, Finance** · Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properti ...

  • York University

    Executive Assistant

    3 days ago

    York University Toronto, Canada

    **Purpose**: · The York University Office of the Ombudsperson is a confidential, impartial and independent resource for University Community members (students, faculty and staff) to receive advice and guidance about their university-wide concerns and complaints regarding universi ...

  • Ghods Builders Inc.

    Executive Assistant

    1 week ago

    Ghods Builders Inc. Toronto, Canada

    **For immediate consideration text your resume to and FaceTime.** · North York Development company is currently seeking a dynamic, professional and experienced executive assistant with excellent interpersonal and communication skills. · The Executive Assistant will be responsible ...

  • Canada Life Assurance Company

    Executive Assistant

    6 days ago

    Canada Life Assurance Company Toronto, Canada

    **Job Description**: · We are looking for an**_ Executive Assistant._** · **_ · This role will require being in the Toronto office a minimum of 3 days per week._** · The Executive Assistant provides administrative support to the Senior Vice President, Legal, Canadian Operations. ...

  • E2Gold Inc.

    Executive Assistant

    1 day ago

    E2Gold Inc. Toronto, Canada Part time

    **Role Summary**: · - Maintain a filing system on SharePoint · - Assist with SharePoint organization · - Maintain 'office' procedures · - Handle requests and queries from senior managers · - Organize and schedule appointments · - Assist in the preparation of regularly scheduled r ...

  • Cineflix

    Executive Assistant

    6 days ago

    Cineflix Toronto, Canada

    **The Company** · Creating, producing, and distributing distinctive factual and scripted programming, the Cineflix Media group includes Cineflix Productions, Cineflix Rights, Cineflix Studios, Buccaneer Media, Connect3 Media, Husk Media, Shiny Screens Entertainment, and a hub of ...