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Clerk Typist/office Assistant
5 days ago
Fraser Health Abbotsford, CanadaWhy Fraser Health?: · Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka'pamux Nations, and is home to six Métis Chartered ...
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Clerk Typist/office Assistant- Surrey
3 days ago
Fraser Health Surrey, CanadaWhy Fraser Health?: · Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka'pamux Nations, and is home to six Métis Chartered ...
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Office Assistant
1 week ago
Harmony Physiotherapy & Health Clinic Coquitlam, CanadaHarmony Physiotherapy & Health Clinic is looking for a part time and permanent office/clinic assistant. · The position includes: office duties, customer service, and some clinic duties. If you are fluent in English, having great customer/patient service skills, fast learner, grea ...
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Office Assistant
6 days ago
Western Pacific Enterprises Coquitlam, CanadaAbout the Role: · The Office Assistant works in a busy office environment and must efficiently multitask between various assignments. This position plays a key role in providing general administrative support to the management team. · **Company Overview** · Since our inception in ...
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Office Assistant
1 day ago
Robinson Roofing and Sheet Metal Port Coquitlam, CanadaProvide administrative support to the office staff and management team · - Greet and assist visitors, clients, and employees in a professional and friendly manner · - Answer phone calls, take messages, and redirect calls as necessary · - Schedule appointments and maintain calenda ...
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Office Assistant
1 week ago
HELP Nursing Agency Inc Port Coquitlam, CanadaAre you ready to embark on an exciting journey with a rapidly growing travel nurse agency? Help Nursing is seeking a dedicated individual to join our team as office assistant. · Title: Office Assistant · Schedule: Every second Sunday/Monday to start (hours to increase as company ...
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Office Assistant
6 days ago
SDM TRANSPORT LTD Coquitlam, CanadaEducation: Secondary (high) school graduation certificate · - Experience: Experience an asset · **Tasks**: · - Type and proofread correspondence, forms and other documents · - Receive and forward telephone or electronic enquiries · - Process incoming and outgoing mail manually or ...
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Office Assistant
5 days ago
Blue Star Projects Port Coquitlam, CanadaWe are a local based Restoration/general contracting company operating in the Lower Mainland looking for an Administrative / Office Assistant to be a key part of our team. · To be successful, we are looking for a confident and punctual professional to own their role. We require s ...
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Office Assistant
23 hours ago
C Market Coffee Port Coquitlam, Canada**C Market Coffee** is an established café, with locations in Coquitlam and Port Coquitlam, B.C. Canada. We have the largest café in the Tricities, and our space boasts of an on-site roastery, full commercial kitchen, and upscale coffee bar and dining area. We roast high-quality ...
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Office Assistant
6 days ago
Excel Physiotherapy Port Moody, Canada_Part time Office Assistant in Physiotherapy Clinic _ · This position requires an individual who has excellent communication skills, can prioritize well and thrives in a dynamic work environment. It is a fantastic job for University students wanting to get into the medical field. ...
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Office Assistant
6 days ago
Excel Physiotherapy Port Moody, Canada_Part time Office Assistant in Physiotherapy Clinic _ · This position requires an individual who has excellent communication skills, can prioritize well and thrives in a dynamic work environment. It is a fantastic job for University students wanting to get into the medical field. ...
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Medical Office Assistant
1 week ago
Indigo Health Clinic Coquitlam, CanadaWe are currently seeking a skilled and motivated Medical Office Assistant to join our otolaryngologist office. As a Medical Office Assistant, you will be responsible for providing administrative support to the otolaryngologist and other healthcare professionals in the office. · * ...
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Office Administrative Assistant
6 days ago
Ampco Manufacturers inc Coquitlam, Canada**About us** · AMPCO Manufacturers Inc. is a diversified Printing Company that has achieved excellence for over 50 years and is headquartered at our 63,000-square-foot facilities in Coquitlam, British Columbia. A privately-owned and operated company, we make quality components su ...
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Office Support Assistant
23 hours ago
Christopher's Furniture Services Coquitlam, Canada**Office Support Assistant** · **Location**:Coquitlam · **Type**:Contract, Maternity Leave Coverage · **Position Overview**: · Are you a proactive, detail-oriented individual with exceptional organizational and communication skills? · Are you motivated by the challenge of working ...
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office administrative assistant
3 days ago
SAFI FOODS INC. Burnaby, CanadaEducation: · Expérience: · Education · Secondary (high) school graduation certificate · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Establish and implement policies and procedures · Train, direct and motivate staff · Plan, develop and implement recruitment str ...
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Medical Office Assistant
1 week ago
Health One Medical Coquitlam, Canada**About us** · **JOB DESCRIPTION**: · - General reception duties: answer phone calls, schedule appointments, welcome patients, guide them to examination rooms · - Coordinate referrals to hospitals or specialists and notify patients regarding their appointments · - Manage the EMR ...
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Medical Office Assistant
1 day ago
Wilson Centre Family Practice Port Coquitlam, CanadaLarge family doctor's office looking for a FULL-TIME friendly, self-motivated MOA to join our team. · Medical office/clerical experience or Medical Office Assistant Training Program is required. Wage is negotiable and to be determined based on experience. · Must be able to work i ...
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Medical Office Assistant
1 week ago
Fraser Northwest Division of Family Practice Port Coquitlam, Canada**Exciting hands-on full-time MOA position 9:00am - 5:30pm - START DATE: ASAP** · **Schedule INCLUDES WORKING EVERY OTHER SATURDAY** · **Schedule provided 2 months in advance.** · We are a team driven Family Practice in Port Coquitlam with 7 Physicians, 1 RN and 7 Medical Office ...
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Office Administrative Assistant
6 days ago
Hansem Travel Ltd Coquitlam, CanadaEducation: Secondary (high) school graduation certificate · - Experience: 2 years to less than 3 years · - or equivalent experience · **Tasks**: · - Arrange and co-ordinate seminars, conferences, etc. · - Supervise other workers · - Train other workers · - Record and prepare minu ...
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Medical Office Assistant
1 week ago
Wilson Centre Family Practice Port Coquitlam, CanadaLarge family doctor's office looking for a FULL-TIME friendly, self-motivated MOA to join our team. This is a contract position for a minimum of six months, likely leading to a permanent position. · Medical office/clerical experience or Medical Office Assistant Training Program i ...
Clerk Typist/Office Assistant - Coquitlam, Canada - Fraser Health
Description
Detailed OverviewUnder the general supervision of the Administrative Assistant or Manager, the Clerk Typist/Office Assistant performs secretarial duties of some complexity which requires the exercise of independent judgement based upon a good understanding of departmental procedures and may involve some initiative in planning the sequence of duties and the work methods to be employed; responsible for the finality of repeat assignments.
Responsibilities Performs word processing and data entry functions such as maintaining relevant registers, updating manuals, and preparing correspondence, lists, permits, licences, records, reports, agendas, charts, tables, presentation material, newsletters and court and legal documents from draft, copy or general instruction, using word processing, spreadsheet, graphics, database, and other software applications:proofreads documents as required; may compose correspondence for review and signature.
Prepares, processes and maintains the preparation, processing and maintenance of a large volume of records, files, permits, licences, indexes and accounts pertaining to department activities, manually and/or by using a computer terminal to enter, revise, update and retrieve information; relieves professional and other staff of administrative detail.
Performs clerical duties such as opening, reading, sorting, prioritizing, and distributing incoming correspondence, completing forms for signature, and packaging items for shipping; composes and personally types non-routine letters; signs such matters as authorized by the administrative assistant; may sign for receipt of packages and shipments.
Performs general office functions such as booking and setting up meeting room, arranging conference calls, and recording and producing meeting agendas and minutes.
Receives payment and issues receipts for payment of permit and other administrative fees; checks a variety of receipts, cheques, and invoices; maintains related records.
Compiles and condenses non-technical statistical data from uniform sources requiring an understanding of problems and terminology involved; devises forms, sets up moderately complex statistical tables and assists in the preparation of routine reports.
Answers routine inquiries by telephone and in person from a variety of sources such as clients, staff and the public, and provides direction and/or routine information about programs and policies; refers problems to the Administrative Assistant.
Performs record management duties including setting up and maintaining small numeric, alphabetical, or subject filing systems, indexing files and materials to be filed, and conducting file searches for requested information.
Explains and interprets moderately complex departmental rules, regulations and procedures to public enquiries.Operates a switchboard or phone and performs reception duties such as a directing calls receiving and relaying messages, receiving and directing visitors and responding to in-person and telephone inquiries.
Operates office equipment such as fax machines, shredders and photocopiers; carries out minor maintenance such as loading paper, removing paper jams, cleaning glass and changing toner cartridges; refers further maintenance to Administrative Assistant or Site Manager.
Performs routine timekeeping such as data entry, hours worked and reviewing timesheets for accuracy; generates routine timekeeping reports; retrieves data from information systems upon direction.
Orders and tracks departmental supplies and equipment approved by the Manager. Performs other related duties as required.Qualifications Education, Training, and Experience Grade Twelve , an Office Administration Certificate from an accredited institute plus one year's recent, related experience or an equivalent combination of education, training and experience or other Qualifications determined to be reasonable and relevant to the level of work.
Skills and Abilities Ability to communicate effectively both verbally and in writing. Knowledge of general office procedures. Business writing skills. Sound knowledge of the applicable rules, regulations, policies and procedures that govern departmental activities. Ability to understand and interpret oral and written instructions. Ability to use a computer and applicable software applications.Ability to prepare, process and maintain a variety of permits, licence applications and related materials and to compose non-routine letters and memoranda.
Ability to deal effectively with others in interpreting and explaining departmental rules and regulations. Ability to type 45 w.p.m. Ability to organize work. Physical ability to perform the duties of the position. Ability to operate related equipment.