- A comprehensive benefits package
- A minimum of 15 paid vacation days
- A lifetime pension
- Flexible work model, depending on your role type
- Training and development courses
-
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Fleet Services Coordinator - Not specified, Canada - BC Hydro
Description
A workplace powered by youAt BC Hydro, we're working towards creating a cleaner and more sustainable future for all British Columbians and need
people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,
inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,
and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers
and one of Canada's Best Diversity Employers.
We invite you to join us as we build an even cleaner B.C. We welcome applications from all qualified job seekers. If you're a
person with a disability, please let us know by emailing , as adjustments can be made to
help support you in your application process.
Fleet Services Coordinator - Burnaby
Number of positions: 1
Job Location:
Edmonds Op Ctre 1
Employment type:
Permanent Region:
Lower Mainland
Hours of work:
Full-time (37.5 hrs/wk)
Flexible Work Role:
Resident
Annual salary:
$ 58, ,800.00
What you'll do
Schedules vehicles for repair, maintenance and other work at the Fleet Garages and at vendor shops according to set
priorities and the availability of repair personnel. Consults with management, foreman, sub-foremen and mechanics and
refers to Fleet Garage Management System for vehicle-related information. Expedites work of vendors by following up with
vendors on completion dates and times. Liaises with Fleet Management Company on parts, vendor and vehicle
maintenance enquiries.
Coordinates fleet vehicle maintenance with customer's schedule and arranges for assignment of pool vehicles as
necessary. Follows-up with management, foreman, and sub-foreman to ensure fleet warranty and recall work is tracked and
completed accordingly.
Assists operators of vehicles broken down in the field by arranging for roadside assistance, such as repairs and tows; may
call taxi to pick-up stranded operator. Arranges transfers and repairs of vehicles damaged in accidents. Obtains quotes for
repairs, expedites repairs and interacts with ICBC and customer.
Maintains fleet vehicle/equipment information and related records. Enters and edits vehicle information (such as transfers,
service dates, status changes), new work orders, sublet work order services not processed on Fleet Management Company
maintenance card, work requests and uploads vehicle and work order documents in the Fleet Garage Management
System. Reviews data for consistency, completeness and correctness. Identifies, investigates and resolves discrepancies.
Prepares and distributes standard and ad hoc reports from the Fleet Garage Management System monthly including the
Vehicle Inspection Forecast.
Prepares, tracks and reconciles various financial and administrative documents (such as contract and material
requisitions, purchase orders, expense claims, parts cards purchase, etc.). Reviews data for correctness and
completeness.
Processes a variety of Fleet Services accounts payable documents by:
matching delivery/packing slips with
invoices; checking approval levels, account distribution and invoice details; routing for approval; collecting and entering
monthly odometer readings for fleet vehicles; and responding to and resolving vendor enquiries.
Oversees the local pool or loaner vehicles by performing such duties as: tracking vehicle bookings; entering odometer
entries; scheduling repairs (including recalls and warranty) and maintenance; coordinating short term and long term loans
for customers.
Coordinates the transfer and delivery of new vehicles between vendors, Fleet Garage and customer location. Ensures
extra outfitting (such as radios, Wi-Fi), fuel and maintenance credit cards, vehicle keys, plates and registration documents
are in the vehicle prior to transfer and delivery. Coordinates the transfer, assignment and re-assignment of vehicles
throughout the province by arranging for transport by barge, truck, hostler, user pick-up etc.
Ensures vehicles are ready for disposal by: preparing required paperwork; scheduling preparatory work with customers,
Fleet Garages, vendors, Finance, disposal coordinator, disposal company and hostlers; arranging for equipment and plate
removal and cleaning; and coordinating customer return of old vehicles.
Assists with issuing decals for annual vehicle insurance renewal and new vehicle insurance. Responds to enquiries from
insurance brokers, ICBC, Motor Vehicle Office and customers. Coordinates commercial vehicle inspections, Powertech
program inspections and associated repairs with customers, Fleet Garages, vendors, hostlers and respective inspection
groups.
Performs some or all the duties of the Vehicle Services Clerk 2 job.
Performs duties of a minor nature related to the above duties that do not affect the rating of the job.
What you bringHigh school graduation; plus six (6) months of experience in a lower-level Vehicle Services Clerk job or two (2) years of
demonstrated experience in an administrative/clerical or customer service role; plus demonstrated experience using
Microsoft Word and Excel at the intermediate level. Office Administration Certificate or Diploma or a related field considered
an asset.
Experience using Fleet Garage Management Systems (FleetSmart or equivalent), validating and completing exception for
IBEW and working in Fleet Services considered assets.
Requires in-house training in Procurement and Fleet Garage Management Systems; or must complete in-house training
within one (1) month of starting the job.
What we offer
What else you should know
This position is affiliated with the Movement of United Professionals union (MoveUP/COPE).
Preference will be given to candidates with a class 5 or higher driver's license.
Your application package should include your resume and cover letter. If applicable, include your proof of trades
qualification, driver's license, and any other relevant certifications. This will ensure we have all the necessary information to
assess your application without any delays.
Date Posted:
Closing Date:
For internal use
