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    Project Coordinator - Edmonton, Canada - City Of Edmonton

    City Of Edmonton
    City Of Edmonton Edmonton, Canada

    Found in: beBee S2 CA - 3 weeks ago

    Default job background
    TEMPORARY
    Description
    Job Number: 49185


    Reporting to the Director, Enterprise Commons - Solution Delivery Lead, the Project Coordinator is responsible for supporting the delivery of the Enterprise Commons program.

    The Project Coordinator is responsible for the planning, managing, and reporting on several concurrent projects.


    In collaboration with the Enterprise Commons (EC) Project Management Office, the Project Coordinator will use project management skills to coordinate and execute project plans and monitor project spending against budget, timelines, and deliverables.


    Your success will be measured by your ability to achieve timely results in the context of a respectful, inclusive and service-minded style.

    With a focus on the City of Edmonton's Cultural Commitments to Safe, Helpful, Accountable, Integrated, and Excellent, you will:

    Support the EC Project Management Office to plan, manage, monitor, and report on multiple concurrent projects
    Manage multiple tasks simultaneously - both time management and prioritization of work is continuous; there are often competing priorities which need to be managed
    Record, monitor, and report dependencies between projects
    Track and report on project budgets and costs
    Develop and maintain project schedules in collaboration with the functional and module leads
    Prepare project status reports
    Support the development of reports and presentations
    Work with EC Project Management Office team and functional leads to manage risks, issues, and decisions through the governance process
    Support the functional leads with development of project plans
    Monitor compliance for knowledge management for projects, ensuring document revision controls, records management and project working papers management
    Coordinate information from different sources for accurate reporting
    Manage FlexTrack contract including recruitment, onboarding and offboarding of contract resources, invoicing and billing. Main point of contact between City and FlexTrack
    Update purchase order (PO) information in Ariba as required
    Assist functional Leads with project documentation and file management
    Support Program Coordination Stream Lead with logistics for program team
    Perform other related duties as assigned

    Qualifications:
    Bachelor's degree in public policy, business management, information technology, public administration or a related field
    Project Management Certification would be considered an asset
    ITIL framework and Cobit training would be considered an asset
    A minimum of five years progressive experience coordinating complex projects concurrently with multiple interdependencies. This experience must include project coordination of large-scale projects with corporate implications
    Considerable knowledge of project management principles and methodologies
    Knowledge of program and project management software tools (Microsoft Project, Smartsheets, etc.)
    Knowledge of IT technologies (databases, networking, domain administration, security, exchange, infrastructure, servers, etc.)
    Good project management and priority setting skills

    Strong communications (written and verbal) skills to translate complex material to plain language and prepare materials (emails, agendas, meeting minutes, project documents, etc.)


    Good facilitation, presentation, consultation, and negotiation skills
    Professional judgment and decision-making skills
    Ability to work well in a team environment and with diverse stakeholders
    Ability to work within tight deadlines
    Ability to provide leadership and guidance to project teams, working groups, and stakeholders
    Ability to be flexible, think strategically, analytically and creatively, analyze issues, and recommend solutions
    Ability to manage resources, time, stress, and changing priorities

    Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated, and Excellent, fostering an environment for others to do the same.

    For more information on the City's Cultural Commitments, please visit

    Demonstrate the foundational competencies, key behaviors and attributes of the City's six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.

    For more information on the City's leadership competencies, please visit
    Applicants may be tested

    The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve.

    We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed.

    We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply.

    To learn more, see the Art of Inclusion:
    Our Diversity and Inclusion Framework here:

    The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact .

    Up to 1 permanent full-time position

    Hours of Work: 40 hours per week, Monday - Friday

    The weekly hours of work for this position are currently under review and may change at a future time.

    Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.


    Salary:
    $ $ Hourly); $90, $114, Annually)


    Talent Acquisition Consultant:
    RM/MZ

    IND123

    Classification Title:
    Strategic Planning Analyst II

    Posting Date:
    Apr 5, 2024

    Closing Date:
    Apr 19, :59:00 PM (MDT)

    Number of Openings (up to): - Permanent Full-time

    Union :
    CSU 52

    Department:
    DCMO - Financial and Corporate Services
    Work Location(s): Century Place, 4th Floor, A Avenue Edmonton T5J 3A3
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