Executive Assistant - Ontario, Canada - Volkswagen Group of America

Volkswagen Group of America Ontario, Canada

3 weeks ago

Description

Job Description - Executive Assistant, CHRO (St. Thomas, ON) (ST

Executive Assistant, CHRO (St. Thomas, ON) - ST

Primary Location

We love our cars, but it's the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That's why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We know that the right people in the right positions can do incredible things, and we love making that happen.

We are currently looking for an Executive Assistant, CHRO based out of St. Thomas, ON

Our mission has started. Volkswagen Group's largest cell factory in St. Thomas will carry out all battery activities – from processing raw materials to developing a unified Volkswagen battery to managing the European and North American gigafactories. Headquartered in Salzgitter, Germany, we are experiencing the transformation of mobility up close. Our goal is to contribute a positive impact to our global society, the environment, and the economy. To reach these goals we need your POWER

We are looking for a passionate Executive Assistant (EA) who wants to CELLebrate in a fast-paced and fast-changing environment. As part of the ramp-up team of our new Canadian location, you will report to the Chief Human Resources Officer (CHRO). You will support the CHRO and Canadian Human Resources (HR) team in daily business operations, serving as the key link on the HR Team for general ramp-up projects and being involved in a variety of activities.

Primary Responsibilities :

Prepares and coordinates key internal and external meetings on behalf of the CHRO, manages schedules, agenda topics, communication and action plans follow up as required.
Effectively manages on a timely basis: expenses, calendar & travel management, correspondence, company car / IT concerns, teleconference set-up, appointment booking, translation ad hoc requests, onboarding new direct reports, etc.
Serves as the point of contact for the CHRO in their absence.
Develops and tracks deliverables of projects, providing progress reports, and proactive management responses; maintains scorecard and presents information regularly.
Regular monitoring, recording, reporting and communication of project deliverables.
Supports the tracking of departmental budget and expenses.
Key participant in a variety of HR projects.
Maintenance and publishing on SharePoint & VGCA Intranet of HR documents/programs.
Interfaces with all levels of the organization within Canada as well as with HQ in Germany
Performs other general administrative tasks for the HR department as a whole
Performs other duties as assigned or as they might pertain to the position

Qualifications:

Undergraduate Degree or College Diploma in Business, Administration, Human Resources or a related field, and/or equivalent relevant work experience
5+ years related work experience supporting senior executives or C-Suite
Experience in a busy corporate and/or ramp-up setting preferred
Ability to adapt to and maintain flexibility with the juggling of multiple projects
Significant experience with multi-tasking, attention to detail, and ability to deal with ambiguity, with a high degree of discretion and confidentiality
Advanced competency with Microsoft Office Suite (Excel, PowerPoint, and Outlook), e xperience using OneDrive, SharePoint, MS Teams, Concur and SAP is also strongly desired
Demonstrated success in developing strong working relationships across many layers of an organization and across cultural boundaries.
Proven ability to prioritize, stay organized and maintain professional composure at all times
Takes initiative, is self-reliant and can work well under minimum supervision.
Excellent communication and presentation skills
Experience in project management and budgets.
Fluency in spoken and written Germany is strongly preferred
Ability to travel within Ontario (up to ~10%)
Ability to maintain flexible work hours to account for time zone differences with Europe, when necessary
Overtime may be required to meet ramp-up deadlines

What you'll get in return:

A flexible and collaborative team dynamic
Opportunities to participate in exciting company events that give back to the community
Competitive employer paid benefits and overall compensation package
And much more

Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted.

Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability, or any other characteristic protected by federal, or local laws.

Volkswagen Group Canada Inc. is committed to providing accommodations for people with disabilities including during the application process. If you require an accommodation because of a disability, we will work with you to determine what reasonable accommodation may be available to meet your needs whether it be as an applicant or an employee. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate and reasonable accommodation. #LI-Hybrid #LI-RB1

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Executive Assistant - Ontario, Canada - Volkswagen Group of America

Description

Primary Location