Jobs
>
Calgary

    Executive Assistant to the President and CEO - Calgary, Canada - United Way of Calgary and Area

    United Way of Calgary and Area
    United Way of Calgary and Area Calgary, Canada

    1 week ago

    Default job background
    Description
    18 months, Fixed-term Contract

    At United Way of Calgary and Area, we believe that united, we make the biggest difference.

    We're strongest when we come together to improve local lives and communities—and when we come together as a team, we passionately propel our mission forward.

    We're currently looking for an Executive Assistant to the President and CEO to join our dynamic team.

    Reporting to the President and CEO, the Executive Assistant will provide senior-level administrative support to the President and CEO.

    This role keeps the Office of the President and CEO running smoothly and efficiently by exercising good judgment in a diverse variety of situations.

    If you are passionate about your community, aspire to make an impact, thrive in a fast-paced environment, and want to make a difference, then we're looking for you

    What you will do

    Act as a representative of the President and CEO and of United Way of Calgary and Area, using excellent judgment and a polished approach in dealings with internal colleagues and external clients, routinely making decisions and following up.

    Proactively manage the President and CEO's schedule for all meetings and events. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
    Ensure all parties are aware of itineraries and that all changes are seamlessly integrated regardless of timeframes.

    Manage the President and CEO's inbox with strong attention to detail, ensuring all emails are responded to or actioned as needed in a timely manner.

    Proactively manage and screen, answer or redirect appropriate requests, knowing when to bring requests forward and when to independently respond on behalf of the executive.

    Coordinate all meetings chaired by the President and CEO, including proactive agenda development, package development, and scheduling of internal and external guests.

    Gather, prepare, and synthesize information and briefings for meetings, including printing meeting materials as needed.
    Ensure the proper management and approval of individual and corporate expenses.
    Administer executive team meetings and events as needed.
    Coordinate travel arrangements as required.

    Stay abreast of staff milestones including new arrivals, birthdays, anniversaries, and departures, and manage appropriately on behalf of President and CEO.

    Anticipate the President and CEO's needs and create solutions to make things easier for the executive.
    Act as back-up for administrative to the Board of Directors as and when required.
    Must be able to work occasional evenings and weekends as required in support of the President and CEO.

    What you will bring

    Experience:
    A minimum of 5 years' related experience providing senior executive support.
    Excellent computer skills, specifically in Microsoft Office 365, SharePoint, and Teams.


    Attributes:
    Superior organizational and time management skills, with the ability to juggle different tasks and responsibilities at the same time.
    Displays an absolute sense of discretion and confidentiality at all times.
    Flexible, self-starter who works well with little supervision and displays strong ownership of the work.
    Strong writing and editing skills, with an impeccable eye for detail.
    Approachable, collaborative, and agile. Always professional and delivers exceptional customer service.

    United, we make the biggest difference
    United Way is a not-for-profit organization that has played a vital role in our community for over 80 years.

    As a social impact organization, our mission is clear:
    we mobilize communities for the common purpose of working together to create lasting social change.


    In addition to meaningful work where you can have an impact, United Way also offers a comprehensive compensation and benefits package, a hybrid work environment, and flexible working hours.

    Our Commitment to an Inclusive Culture

    We are committed to creating an inclusive culture where everyone feels valued and respected, and that reflects the diverse community we serve.

    We welcome applications from all qualified candidates and encourage candidates with diverse backgrounds, experiences, styles, and abilities to apply. If you require accommodation at any stage of the hiring process, please let us know.

    Our Commitment to Health and Safety

    At United Way we are committed to protecting our team, our clients, and the community we serve by providing a safe and healthy workplace.

    We will follow all health and safety guidelines in accordance with the Occupational Health and Safety Act of Alberta and Alberta Health Services guidelines.

    To Apply

    Send

    cover letter with salary expectations, and resume (PDF)

    by May 22, 2024 to

    Subject Line:
    Executive Assistant to the President and CEO – Your Name.

    To learn more about the United Way of Calgary and the Area, please visit our website at


    We thank all applicants for their interest and effort in applying for this position, however, only those being considered will be contacted.

  • ABCRC

    Executive Assistant to The President/ceo

    2 weeks ago

    ABCRC Calgary, Canada

    **Executive Assistant to the President & CEO Job Description**: · Reporting directly to the President & CEO ("President"), the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for i ...

  • United Way of Calgary and Area

    Executive Assistant to the President and CEO

    1 week ago

    United Way of Calgary and Area Calgary, AB, Canada

    18 months, Fixed-term Contract · At United Way of Calgary and Area, we believe that united, we make the biggest difference. We're strongest when we come together to improve local lives and communities—and when we come together as a team, we passionately propel our mission forwar ...

  • United Way of Calgary and Area

    Executive Assistant to the President and CEO

    1 week ago

    United Way of Calgary and Area Calgary, AB, Canada

    18 months, Fixed-term Contract · At United Way of Calgary and Area, we believe that united, we make the biggest difference. We're strongest when we come together to improve local lives and communities—and when we come together as a team, we passionately propel our mission forwar ...

  • EightSix Network Inc

    Executive Assistant to the President and CEO

    1 week ago

    EightSix Network Inc Calgary, AB, Canada

    Executive Assistant to the President and CEO · Part Time / Full Time · Executive Assistant to the President and CEO · At United Way of Calgary and Area, we believe that united, we make the biggest difference. We're strongest when we come together to improve local lives and com ...

  • United Way of Calgary and Area

    Executive Assistant to the President and CEO

    1 week ago

    United Way of Calgary and Area Calgary, Canada

    18 months, Fixed-term Contract · At United Way of Calgary and Area, we believe that united, we make the biggest difference. We're strongest when we come together to improve local lives and communities—and when we come together as a team, we passionately propel our mission forwa ...

  • United Way of Calgary and Area

    Executive Assistant to the President and CEO

    4 days ago

    United Way of Calgary and Area Calgary, AB, Canada

    18 months, Fixed-term Contract At United Way of Calgary and Area, we believe that united, we make the biggest difference. We're strongest when we come together to improve local lives and communities—and when we come together as a team, we passionately propel our mission forward. ...

  • United Way of Calgary and Area

    Executive Assistant to the President and CEO

    1 week ago

    United Way of Calgary and Area Calgary, Canada

    18 months, Fixed-term Contract At United Way of Calgary and Area, we believe that united, we make the biggest difference. We're strongest when we come together to improve local lives and communities—and when we come together as a team, we passionately propel our mission forward. ...

  • Canada Energy Regulator

    Executive Vice-president

    2 weeks ago

    Canada Energy Regulator Calgary, Canada

    Canada Energy Regulator · Calgary (Alberta) · EX-04, NB-15 - See "Other Information" #1 · Permanent, Term, Deployment or Acting · $164,100 to $204,800 · For further information on the organization, please visit Canada Energy Regulator · **Closing date: 30 May :59, Pacific Time** ...

  • Equinox Engineering

    Contracts Coordinator

    1 week ago

    Equinox Engineering Calgary, Canada

    **Intermediate Contracts Coordinator** · Report to: President & CEO · Department: Corporate · Location: Calgary Alberta. · **Job Purpose** · - Update existing master engineering contract when market conditions or project rosters change. · - Audit internal systems for accurate bil ...

  • Distinkt Cannabis

    Controller

    1 week ago

    Distinkt Cannabis Calgary, Canada

    The Controller at Distinkt Cannabis Ltd will work closely with President and CEO of the company on all accounting matters at both D1 and D2 facilities. Monthly reporting of financials, A/R and invoicing as well as Payroll. This position has tremendous opportunity to grow into the ...

  • Big Brothers Big Sisters of Calgary and Area

    Manager, Engagement and Enterprise

    3 weeks ago

    Big Brothers Big Sisters of Calgary and Area Calgary, Canada

    **Job purpose** · The purpose of this role is to guide and support the BBBS engagement and enterprise strategies with the core objectives to enhance the brand, increase engagement, enhance innovation and enterprise, and help drive the financial resiliency of our organization. An ...

  • DT Equipment Repair Inc.

    Business Development Manager

    2 weeks ago

    DT Equipment Repair Inc. Calgary, Canada

    **About Us**: · **DT Equipment Repair Inc.** is your premier Mobile Heavy Equipment Maintenance and Repair provider. We operate primarily in Western Canada & the Territories. Specializing in embedded contracts in Oil/Gas, Mining, Logging and Heavy Civil Construction. · **Position ...

  • Digital Commerce Bank

    Charitable Administrator

    2 weeks ago

    Digital Commerce Bank Calgary, Canada

    **Education, Experience and Skills**: · - Proven attention to detail · - Effective interpersonal and relationship management skills · - Similar administrative experience an asset · - Intermediate to advanced skills with Excel and Word and general proficiency Outlook · - Specific ...

  • Ward Tirecraft- 3307

    Inside Sales Representative

    2 weeks ago

    Ward Tirecraft- 3307 Calgary, Canada

    **Who we are?** · Ward Tires began from humble beginnings with our President and CEO, Darren Lyons operating a single service truck and no actual brick-and-mortar location. We opened our first store in 2001 which is still owned and operated by us today along with 20 other locatio ...

  • Ultra Shine Group

    Site Supervisor

    3 weeks ago

    Ultra Shine Group Calgary, Canada

    **Must be comfortable working at a Casino** · - **Working on a regular Light Duty Cleaner capacity - you still perform regular cleaning duties compliance with the schedule for detail cleaning, carpet cleaning, floor and other duties as assigned while leading your team members.** ...

  • The Immigrant Education Society

    Manager, Marketing and Communications

    3 weeks ago

    The Immigrant Education Society Calgary, Canada

    **Purpose** · Reporting to the President and CEO, the Manager, Marketing and Communications will be responsible for leading the development, implementation and execution of strategic marketing and communications plans including initiatives that attract new clients and retain exis ...

  • CLEANTEK Industries Inc.

    Administrative Assistant

    2 weeks ago

    CLEANTEK Industries Inc. Calgary, Canada

    **Job Summary**: · Reporting to the CEO and President, the Administrative Assistant supports the leadership team and is responsible for a wide variety of duties. You are very organized and able to take on many different roles as the need arises. This could include everything from ...

  • EnergyHUB

    Marketing Client Success Coordinator

    2 weeks ago

    EnergyHUB Calgary, Canada

    **About Us** · - **EnergyHUB: North America's Leading Marketing Services & Automation for the Energy Sector**_ · At EnergyHUB, we are a team of passionate marketing, media and tech professionals backed with many decades of combined marketing, communications and business developme ...

  • Iconic Power Systems Inc.

    Estimator

    2 weeks ago

    Iconic Power Systems Inc. Calgary, Canada

    Iconic Power Systems is experiencing steady growth as we continue to build long-term relationships with existing clients and foster relationships with new clients by providing them with consistently high-quality products and services. · If you are motivated by innovation, growth, ...

  • Statesman Group of Companies

    Experienced Litigation Lawyer

    1 day ago

    Statesman Group of Companies Calgary, Canada

    **Experienced Litigation Lawyer (Contract Part-time In-House Position)** · **Duties & Responsibilities**: · - Reporting to the President / CEO, provide legal advice and support · - Provide in-depth assistance with both simple and complex investigative matters · - Review applicabl ...