- Answer and direct phone calls in a polite and professional manner.
- Screen and prioritize incoming calls, emails, and correspondence.
- Organize and schedule appointments, meetings, and conferences.
- Prepare meeting agendas, documents, and presentations as needed.
- Take meeting minutes and distribute them to attendees.
- Organize and issue purchase orders and keep track of complex inventory.
- Produce and distribute correspondence memos, letters, and forms.
- Assist management in the preparation of regularly scheduled reports.
- Develop and maintain a filing system, both electronic and physical.
- Order office supplies and maintain inventory levels.
- Arrange travel itineraries, accommodations, and transportation for business trips.
- Ensure all travel plans align with the executive's schedule and preferences.
- Handle visa applications, expense reports, and reimbursements related to travel.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
- Handle confidential matters with discretion and professionalism.
- Collaborate with the executive team to understand the objectives, scope, and timeline of the projects.
- Project execution.
- Office coordination and set up of systems, vendors and any other requirements to successfully run the office.
- Conduct research, gather information, and perform initial analysis to inform project planning.
- Develop a project plan outlining goals, milestones, tasks, and resources required.
- Monitor progress, track project tasks, and provide regular updates to the executive.
- Coordinate meetings, or other activities necessary for project execution.
- Establish communication channels and protocols to ensure effective collaboration and reporting throughout the project lifecycle.
- Address any issues or obstacles that arise during project implementation and take proactive measures to resolve them.
- Conduct regular reviews and assessments to measure progress against project objectives and targets.
- Monitor budgetary expenditures and resource utilization to ensure adherence to project constraints.
- Identify deviations from the project plan and take corrective actions as needed to realign efforts and resources.
- Document and communicate changes to the project scope, schedule, or budget as they occur.
- Prepare project closure reports summarizing achievements, lessons learned, and recommendations for future improvements.
- Maintain strict confidentiality of sensitive information and documents.
- Proven experience as an executive administrative assistant.
- Knowledge of office management systems and procedures.
- Proficiency in MS Office (MS Excel and MS Word, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask.
- Fluent in the English language, other languages desirable.
- Understanding that this position may require occasional overtime and flexibility in working hours.
-
administrative assistant
1 week ago
CK Auto Services Inc. Markham, CanadaEducation: · Expérience: · Education · Secondary (high) school graduation certificate · Work conditions and physical capabilities · Fast-paced environment · Work under pressure · Attention to detail · Personal suitability · Ability to multitask · Excellent oral communication · ...
-
administrative assistant
6 days ago
Sam Rush-Hour Transp Ltd. Brampton, CanadaEducation: · Expérience: · Education · College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years · or equivalent experience · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Plan and control budget and expenditures · Establi ...
-
administrative assistant
1 week ago
EasyFit Blinds Toronto, CanadaEducation: · Expérience: · Education · College/CEGEP · Tasks · Determine and establish office procedures and routines · Schedule and confirm appointments · Manage contracts · Manage training and development strategies · Answer telephone and relay telephone calls and messages · ...
-
administrative assistant
6 days ago
NUTRIZA INC. Toronto, CanadaEducation: · Expérience: · Education · Secondary (high) school graduation certificate · Experience · 7 months to less than 1 year · Other benefits · Paid time off (volunteering or personal days) · Durée de l'emploi: Permanent · Langue de travail: Anglais · Heures de travail: 40 ...
-
Assistant Administratif
22 hours ago
CPP Investments Toronto, Canadade l'entreprise · **Faites votre marque au sein d'un organisme de placement dynamique d'envergure mondiale** · Lorsque vous entreprenez une carrière à Investissements RPC, vous vous joignez à l'un des investisseurs institutionnels les plus respectés et dont la croissance est la p ...
-
Assistant Administratif
1 week ago
CPP Investments Toronto, Canadade l'entreprise · **Faites votre marque au sein d'un organisme de placement dynamique d'envergure mondiale** · Lorsque vous entreprenez une carrière à Investissements RPC, vous vous joignez à l'un des investisseurs institutionnels les plus respectés et dont la croissance est la p ...
-
Assistant Administratif
1 week ago
CPP Investments Toronto, Canadade l'entreprise · **Description de l'entreprise** · **Faites votre marque au sein d'un organisme de placement dynamique d'envergure mondiale** · Lorsque vous entreprenez une carrière à Investissements RPC, vous vous joignez à l'un des investisseurs institutionnels les plus respec ...
-
Assistant Administratif
1 week ago
CPP Investments Toronto, Canadade l'entreprise · **Faites votre marque au sein d'un organisme de placement dynamique d'envergure mondiale** · Lorsque vous entreprenez une carrière à Investissements RPC, vous vous joignez à l'un des investisseurs institutionnels les plus respectés et dont la croissance est la p ...
-
Assistant Administratif
6 days ago
CPP Investments Toronto, Canadade l'entreprise · **Faites votre marque au sein d'un organisme de placement dynamique d'envergure mondiale** · Lorsque vous entreprenez une carrière à Investissements RPC, vous vous joignez à l'un des investisseurs institutionnels les plus respectés et dont la croissance est la p ...
-
Assistant/assistante Administratif
1 week ago
LYCEE FRANCAIS TORONTO Toronto, CanadaLe Lycée Français de Toronto (LFT) est un établissement d'enseignement scolarisant 520 élèves de 30 nationalités de la Toute Petite Section à la terminale (Pre K- Gr 12), offrant un programme du Ministère Français de l'Éducation jusqu'au Baccalauréat français. Le LFT est un membr ...
-
Administrative Assistant
1 week ago
TD Bank Toronto, Canada406006BR · Administrative / Clerical / Support · Toronto, ON · April 12, 2023 · Company Overview · Department Overview · The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administrativ ...
-
Administrative Assistant
3 days ago
St. Elizabeth Family Support Services Toronto, CanadaTHE POSITION: · We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: · - providing support to our management and employees, · - assisting in daily office duties, and managing our organization's gen ...
-
Administrative Assistant
22 hours ago
NKPR Toronto, CanadaNKPR is a full-service public relations, advertising, talent, marketing, and digital agency with offices in Toronto and New York. With over 20 years of servicing clients across industries including real estate, hospitality, lifestyle, design, technology, fashion, financial servic ...
-
Administrative Assistant
5 days ago
Matrix Labour Leasing Ltd. Toronto, CanadaMatrix is hiring Administrative Assistants for an exciting project with an Industry Leader in Canada. The Administrative Assistants are responsible for managing and distributing information among their co-workers, answering phones, and doing other administrative work. · **Respons ...
-
Administrative Assistant
2 days ago
Sunnybrook Health Sciences Centre Toronto, CanadaThe Administrative Assistant provides comprehensive administrative and secretarial support to Operations Team (including Operations Director, Project Manager, Nursing and Clinical Leaders) in organizing and coordinating daily activities of the administrative office. Acts as proje ...
-
Administrative Assistant
3 days ago
iGaming Ontario Toronto, Canada**Position Term**: Permanent, Full Time · **Level**: 4 · **Salary**: Min: $56,465 to Max: $62,739 · **Location**: Head Office, Toronto/Hybrid · **Application Deadline**: November 15, 2023 · iGaming Ontario (iGO) has established a new online gaming (iGaming) market provided throug ...
-
Administrative Assistant
1 week ago
SickKids Toronto, Canada**About SickKids**: · Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of c ...
-
Administrative Assistant
1 week ago
SickKids Toronto, Canada**About SickKids**: · Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of c ...
-
Administrative Assistant
2 days ago
Solex immigration Toronto, CanadaSolex Immigration is a reputable immigration consulting firm based in Brampton and Downtown Toronto. We have progressed with each step of success since its inception. We have solidified our market position by providing high-quality services and ensuring visa success. We have a lo ...
-
Administrative Assistant
4 days ago
Borden Ladner Gervais LLP Toronto, CanadaWe are BLG: Canada's Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. · We are a future-minded Firm delivering h ...
Executive Administrative Assistant - Toronto, Canada - LyfeDesign
Description
is seeking a reliable and organized Executive Administrative Assistant to join a growing vibrant company in Toronto / Canada within the Retail & Hospitality sector. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the day-to-day business. The Executive Administrative Assistant will support the efficient functioning of executives, senior managers and managers through a variety of tasks related to organization and communication. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Responsibilities:
Requirements:
This company is an equal opportunity employer. Candidates are shortlisted and employed based on their individual qualifications and not on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
You are tired of searching for the job of your dream, is here to help We offer a dynamic & personalized recruitment service & with our team of dedicated & talented enthusiasts, we ensure to find the perfect match for any personality.
Visit at today & take your career one step ahead