Coordinator, Academic Programs - Saskatoon, SK, Canada - University of Saskatchewan

Description

Primary Purpose: The primary purpose of this position is to work in partnership with the manager, medical education (MME) to coordinate the day-to-day operations of the site administrator team, recommend process improvement, coordinate, and standardize the work relating to the academic programs in the Medical Education Division, Department of Family Medicine.

Nature of Work: The Department of Family Medicine is a large complex provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, research, and administration. Reporting to the manager, medical education, this position provides day to day oversight and coordination of undergraduate medical education and postgraduate medical education activities across the Department's distributed training sites. In conjunction with the manager, medical education, is a primary administrative contact for College of Medicine Academic units. Work is performed with limited general supervision in a fast-paced environment, subject to multiple and competing deadlines and priorities with frequent interruptions. Duties are varied and cover a broad range of responsibilities. This position must apply policies and guidelines across the department.

Accountabilities:

• Assist the MME with employee life cycle activities such as recruitment, orientation, onboarding, coaching and performance feedback, supporting professional growth, training, and development, managing performance improvement, and escalating disciplinary matters to the MME as appropriate.
• Under general direction from the manager, medical education (MME), coordinate the process to revise, update and apply policy, assessment and wellness manuals for learners and residents, ensuring consistent application of policies and guideline across the program.
• Provide guidance to site administrators in day-to-day operations, including, but not limited to, delegating responsibility, and providing leadership as required.
• Collaborate with the site administrator team and MME to identify opportunities for process improvements and best practices to increase efficiencies.
• Maintain and distribute assessment forms, including ITERs, and other One45 and Elentra reports; maintain records and submit reports where required.
• Create and coordinate workflow management and maintain records for a variety of academic committees within the division.
• Maintain documentation and set interviews for transfer applicants.
• Coordinate with the MME to maintain records and guide processes for residents in difficulty
• Liaise between the Undergraduate Medical Education (UGME) office, Postgraduate Medical Education (PGME) office and the Department for a variety of academic activities.
• Work collaboratively with the Enhanced Skills program as it relates to post graduate activities.
• Work closely with the MME to coordinate the CaRMS process
• Administer the resident awards process
• Assist with resident retreat planning when required.
• Ensure completion of resident assessment reviews for review by the MME, postgraduate director, and progress committee
• Work with the MME to implement evaluation and assessment strategies.
• Coordinate American Board Family Medicine Exam and distribute results; conduct analysis and interpretation of data as required
• Work with the MME to plan and organize orientation activities.
• Assist with coordination of ATLS, NRP, ALARM or other courses as required.
• Other related duties as required and assigned.

Qualifications
Education: Completion of an undergraduate degree in business administration, education, or health related discipline. Demonstrated experience in supervising teams is required. A combination of education and experience may be considered.

Experience : A minimum of five years related experience in an academic setting with a minimum of three years of experience in a supervisory role and a demonstrated working knowledge of the University of Saskatchewan, College of Medicine and Saskatchewan Health Authority is required. Experience working in a diverse and inclusive work environment is required. Proven ability to work independently and collaboratively in a high functioning confidential team environment with a demonstrated commitment to ongoing program development is an asset. Supervisory experience is an asset. Experience fostering effective relationships with internal and external partners and stakeholders.

Skills : This position will regularly interact with a diverse group of individuals including faculty, staff, and learners. This position requires excellent interpersonal and communication skills and must pay close attention to detail, especially when maintaining records and sending correspondence.

Demonstrated exceptional interpersonal, analytical, written and verbal communication skills; the ability to function in a high volume setting with numerous and competing demands and deadlines while maintaining a high degree of efficiency and accuracy; enthusiastic and self-motivated; ability to recognize and recommend change which results in improved administrative and educational activities; public relations skills; effective time management, organizational, problem solving, decision making and multitasking skills; proven ability to work with a courteous and professional demeanor, with limited general supervision and a strong orientation towards working with learners in a medical academic environment. Must be willing to travel. Consideration may be given to this position working geographically outside of Saskatoon but within Saskatchewan.

Department: Family Medicine (Saskatoon)
Status: Permanent
Employment Group: ASPA
Shift: 8:00 - 4:30 Monday - Friday
Full Time Equivalent (FTE): 1
Salary: The salary range, based on 1.0 FTE, is $50, ,344.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 1
Posted Date: 4/26/2024
Closing Date: 5/16/2024 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

Criminal Record Check: Not Applicable
Driver's License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable

Coordinator, Academic Programs

Primary Purpose: The primary purpose of this position is to work in partnership with the manager, medical education (MME) to coordinate the day-to-day operations of the site administrator team, recommend process improvement, coordinate, and standardize the work relating to the academic programs in the Medical Education Division, Department of Family Medicine.

Nature of Work: The Department of Family Medicine is a large complex provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, research, and administration. Reporting to the manager, medical education, this position provides day to day oversight and coordination of undergraduate medical education and postgraduate medical education activities across the Department's distributed training sites. In conjunction with the manager, medical education, is a primary administrative contact for College of Medicine Academic units. Work is performed with limited general supervision in a fast-paced environment, subject to multiple and competing deadlines and priorities with frequent interruptions. Duties are varied and cover a broad range of responsibilities. This position must apply policies and guidelines across the department.

Accountabilities:

• Assist the MME with employee life cycle activities such as recruitment, orientation, onboarding, coaching and performance feedback, supporting professional growth, training, and development, managing performance improvement, and escalating disciplinary matters to the MME as appropriate.
• Under general direction from the manager, medical education (MME), coordinate the process to revise, update and apply policy, assessment and wellness manuals for learners and residents, ensuring consistent application of policies and guideline across the program.
• Provide guidance to site administrators in day-to-day operations, including, but not limited to, delegating responsibility, and providing leadership as required.
• Collaborate with the site administrator team and MME to identify opportunities for process improvements and best practices to increase efficiencies.
• Maintain and distribute assessment forms, including ITERs, and other One45 and Elentra reports; maintain records and submit reports where required.
• Create and coordinate workflow management and maintain records for a variety of academic committees within the division.
• Maintain documentation and set interviews for transfer applicants.
• Coordinate with the MME to maintain records and guide processes for residents in difficulty
• Liaise between the Undergraduate Medical Education (UGME) office, Postgraduate Medical Education (PGME) office and the Department for a variety of academic activities.
• Work collaboratively with the Enhanced Skills program as it relates to post graduate activities.
• Work closely with the MME to coordinate the CaRMS process
• Administer the resident awards process
• Assist with resident retreat planning when required.
• Ensure completion of resident assessment reviews for review by the MME, postgraduate director, and progress committee
• Work with the MME to implement evaluation and assessment strategies.
• Coordinate American Board Family Medicine Exam and distribute results; conduct analysis and interpretation of data as required
• Work with the MME to plan and organize orientation activities.
• Assist with coordination of ATLS, NRP, ALARM or other courses as required.
• Other related duties as required and assigned.

Qualifications
Education: Completion of an undergraduate degree in business administration, education, or health related discipline. Demonstrated experience in supervising teams is required. A combination of education and experience may be considered.

Experience : A minimum of five years related experience in an academic setting with a minimum of three years of experience in a supervisory role and a demonstrated working knowledge of the University of Saskatchewan, College of Medicine and Saskatchewan Health Authority is required. Experience working in a diverse and inclusive work environment is required. Proven ability to work independently and collaboratively in a high functioning confidential team environment with a demonstrated commitment to ongoing program development is an asset. Supervisory experience is an asset. Experience fostering effective relationships with internal and external partners and stakeholders.

Skills : This position will regularly interact with a diverse group of individuals including faculty, staff, and learners. This position requires excellent interpersonal and communication skills and must pay close attention to detail, especially when maintaining records and sending correspondence.

Demonstrated exceptional interpersonal, analytical, written and verbal communication skills; the ability to function in a high volume setting with numerous and competing demands and deadlines while maintaining a high degree of efficiency and accuracy; enthusiastic and self-motivated; ability to recognize and recommend change which results in improved administrative and educational activities; public relations skills; effective time management, organizational, problem solving, decision making and multitasking skills; proven ability to work with a courteous and professional demeanor, with limited general supervision and a strong orientation towards working with learners in a medical academic environment. Must be willing to travel. Consideration may be given to this position working geographically outside of Saskatoon but within Saskatchewan.

Department: Family Medicine (Saskatoon)
Status: Permanent
Employment Group: ASPA
Shift: 8:00 - 4:30 Monday - Friday
Full Time Equivalent (FTE): 1
Salary: The salary range, based on 1.0 FTE, is $50, ,344.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 1
Posted Date: 4/26/2024
Closing Date: 5/16/2024 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

The successful applicant will be required to provide the following current verification(s) where 'Yes' is indicated below. Further information is available at:

Criminal Record Check: Not Applicable
Driver's License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable

The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.

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