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Red Deer

    administrative assistant - Red Deer, Canada - 2398882 ALBERTA LTD.

    2398882 ALBERTA LTD.
    2398882 ALBERTA LTD. Red Deer, Canada

    5 days ago

    Default job background
    Description
    • Work Term: Permanent
    • Work Language: English
    • Hours: 37.5 hours per week
    • Education: Secondary (high) school graduation certificate
    • Experience: 1 year to less than 2 years
    • or equivalent experience

      • Work setting

    • Relocation costs not covered by employer
    • Willing to relocate

      • Tasks

    • Arrange and co-ordinate seminars, conferences, etc.
    • Supervise other workers
    • Train staff
    • Train other workers
    • Train, direct and motivate staff
    • Assign, co-ordinate and review projects and programs
    • Record and prepare minutes of meetings, seminars and conferences
    • Determine and establish office procedures and routines
    • Schedule and confirm appointments
    • Manage contracts
    • Oversee the preparation of reports
    • Respond to employee questions and complaints
    • Organize staff consultation and grievance procedures
    • Oversee payroll administration
    • Plan, organize, direct, control and evaluate daily operations
    • Perform data entry
    • Delegate work to office support staff
    • Carry out administrative activities of establishment
    • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
    • Oversee and co-ordinate office administrative procedures
    • Review and evaluate new administrative procedures
    • Establish work priorities and ensure procedures are followed and deadlines are met
    • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
    • Assist in the preparation of operating budget and maintain inventory and budgetary controls
    • Assemble data and prepare periodic and special reports, manuals and correspondence

      • Supervision

    • 1 to 2 people
    • 3-4 people

      • Security and safety

    • Basic security clearance

      • Work conditions and physical capabilities

    • Ability to work independently
    • Fast-paced environment
    • Work under pressure
    • Tight deadlines
    • Attention to detail
    • Repetitive tasks
    • Large caseload
    • Large workload
    • Work with minimal supervision

      • Personal suitability

    • Ability to multitask
    • Excellent oral communication
    • Excellent written communication
    • Flexibility
    • Judgement
    • Organized
    • Team player
    • Accurate
    • Client focus
    • Reliability
    • Time management
    • Adaptability
    • Accountability
    • Dependability
    • Due diligence
    • Quick learner
    • Efficient interpersonal skills
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