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    Executive Assistant - Toronto, ON, Canada - Royal Ontario Museum

    Royal Ontario Museum
    Royal Ontario Museum Toronto, ON, Canada

    2 weeks ago

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    Description

    Are you passionate about culture, the arts, natural history, and science? Are you keen on how these elements aesthetically come together to tell the many stories of humanity?Join our team at ROM and consider a fulfilling career as an Executive Assistant.

    POSITION SUMMARY: In this multifaceted role, you will be instrumental in crafting communications that resonate with depth and authenticity, supporting strategic initiatives that propel our mission forward, and coordinating projects that reflect the museum's dedication to inclusive public engagement, care of collections and cultural heritage, and education. Your ability to discern, your unwavering commitment, and your expertise in navigating the diverse operations of Royal Ontario Museum (ROM) are invaluable. This position grants you a unique vantage point, allowing you to see the tangible impact of your work not only through completed tasks but, more importantly, through the stories shared, the knowledge disseminated, and the communities brought together. With a strong emphasis on discretion, confidentiality, and a comprehensive technical understanding of our museum's inner workings, you play a pivotal role in supporting and realizing our leadership's vision. This opportunity is a chance to contribute to a legacy that transcends generations, offering fulfillment derived from ROM's strategic mission. RESPONSIBILITIES:
    • Lead standard administrative duties by preparing correspondence, reports, speeches, and presentations that echo and amplify ROM's mission. Your work will directly contribute to our storytelling, and making art, culture, and nature accessible and engaging for all.
    • Utilize your expertise in calendar coordination to ensure the senior executive is always prepared, briefed, and equipped with the necessary documentation for each engagement. Your precision and foresight enable our leadership to shine and our mission to advance.
    • Reimagine and refine administrative procedures to boost efficiency and effectiveness. Your role in crafting and editing crucial documents and producing captivating presentations will be pivotal in presenting ROM's endeavours in the best light possible.
    • Collaborate across departments to orchestrate events that underscore ROM's dedication to cultural exchange and education. Your leadership in these efforts will not only ensure seamless execution but also elevate ROM's stature in the global community.
    • Manage our executive team's domestic and international travel arrangements with meticulous attention to detail. Your adept planning ensures that ROM's leadership can engage with global partners and communities without hindrance, furthering our international collaborations.
    • Vigilantly oversee and manage budgetary accounts, ensuring every dollar is aligned with ROM's financial objectives and mission goals. Your stewardship of resources reflects our commitment to accountability and fiscal prudence.
    • Act as the crucial link between the executive and a broad spectrum of stakeholders, including government agencies and ROM's diverse community partners. Your adept communication fosters collaboration and ensures that inquiries and initiatives are handled with tact and insight, supporting ROM's overarching goals.
    • Keep comprehensive information files meticulously organized and readily accessible, ensuring the executive can access critical data and financial reports immediately. Your management of these resources supports informed decision-making and strategic planning, underpinning the museum's mission to educate and inspire.
    QUALIFICATIONS:
    • A university degree in Business, Cultural Studies, or a related field is required. Equivalent combinations of education and experience will also be considered. This foundational knowledge is crucial for understanding and contributing to our mission.
    • Candidates must have at least five years of experience in a senior administrative role and demonstrate a record of increasing responsibility and achievement. Experience in environments where growth and impact are key will be highly valued.
    • Proficiency in MS Office and Adobe software is essential. The role requires creating, managing, and presenting various content and data effectively, necessitating high competence in these tools.
    • Exceptional organizational ability, including executive schedules and anticipatory planning management, is required. The ideal candidate will be adept at navigating a dynamic work environment and can prioritize and manage multiple tasks efficiently.
    • Strong problem-solving skills and the ability to exercise sound judgment in complex situations are essential. Candidates should demonstrate the capacity to take initiative, respond proactively to challenges, and work effectively under pressure, ensuring smooth and efficient operations.
    SALARY & TERMS OF EMPLOYMENT START DATE: ASAP
    OPEN DATE: April 11, 2024
    CLOSE DATE: April 26, 2024
    STATUS: Full-time Permanent
    EMPLOYEE GROUP:EXEMPT
    SALARY:$66, 125 – 77, 794
    SCHEDULE: 35 hours weekly
    PROBATIONARY PERIOD: six (6) months
    LOCATION (onsite): Toronto, ON Diversity Statement
    At ROM, we consider equity, diversity, and inclusion foundational to our institutional success. We seek to foster a workplace that reflects the diversity of the city and province in which we are located and welcome all qualified and experienced candidates to apply, regardless of their gender, age, sex, race, religion, ethnicity, ability, sexual orientation, or gender identity. Accessibility Statement
    ROM is committed to fair and accessible employment practices. Upon request, suitable accommodations are available under the Accessibility for Ontarians with Disability Act (AODA) to applicants invited to an interview. Only candidates selected for an interview will be contacted. Please note that all candidates receiving a verbal job offer will be subject to a background check. This includes a criminal background check and verification of professional references, and, other checks depending on the role. #LI-Onsite
    #J-18808-Ljbffr
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