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    Inpatient Program Assistant - Toronto, Canada - University Health Network

    University Health Network
    University Health Network Toronto, Canada

    6 days ago

    Default job background
    Full time
    Description

    Company Description

    The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, West Park Healthcare Centre and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 17,000 employees, more than 1,250 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

    Job Description

    Union: Non-Union
    Site: 82 Buttonwood Avenue
    Department: UHN Reactivation Care Centre
    Reports to: Clinical Manager
    Closing Date: May 24, 2024

    Position Summary
    The Inpatient Program Assistant communicates effectively with patients, the different areas within the Hospital and external agencies as required

    Duties

  • Performing reception duties and responding to a variety of inquires within Toronto Rehab, external agencies and the community
  • Typing, filing, photocopying, faxing, ordering and maintaining office supplies
  • Ensuring admission/discharges/transfers are input into the ADT system on same day as occurrence
  • Filing of appropriate information into patient's health record as per protocol
  • Ensuring charts and contents are in good order
  • Booking and coordinating accurately and efficiently patient's appointments
  • Compiling and entering program service statistics and data
  • Maintaining an accurate and confidential filing system
  • Preparing reports including letters, memos, agendas, meeting minutes
  • Organizing room bookings, conference/meeting requests and catering
  • Tracking and submitting payroll accurately
  • Scheduling staff duties as assigned
  • Providing administrative support to Manager(s) as needed
  • Providing coverage and assistance to other program administrative positions as required
  • Understanding of, compliance with, and commitment to, patient safety responsibilities and corresponding hospital plans, policies and procedures in order to ensure a safe environment for patients.

    • Qualifications

  • Community College with recognized Office Management Certificate or equivalent work experience
  • Minimum of two years relevant experience
  • Excellent computer skills: MS Word, Excel, PowerPoint, Outlook, Calendar
  • Excellent time management and organizational skills; ability to work under pressure, effectively prioritize workload and manage competing priorities
  • Strong customer service orientation
  • Excellent verbal, written and interpersonal communication skills
  • Demonstrated ability to maintain confidentiality

    • Additional Information

    Why join UHN?

    In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

  • Competitive offer packages
  • Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
  • Close access to Transit and UHN shuttle service
  • A flexible work environment
  • Opportunities for development and promotions within a large organization
  • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

    • Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

    Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

    UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance. Any information received related to an accommodation will be addressed confidentially.

    University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

    All applications must be submitted before the posting close date.

    UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

    Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

    All UHN Employees are required to be fully vaccinated with a COVID-19 vaccine series, approved by Health Canada or the World Health Organization, as a condition of hire. Proof of COVID-19 vaccination will be required. Should you be the successful candidate, you will be required to comply with UHN's mandatory Vaccination Policy that is in effect.

    UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

    We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

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