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    Executive Assistant - Ottawa, Canada - Altis Recruitment

    Altis Recruitment
    Altis Recruitment Ottawa, Canada

    1 week ago

    Altis Recruitment background
    Description
    Our healthcare client is seeking an Executive Assistant to join their team on a permanent full-time basis.

    Perks:
    Hybrid work model, 4 weeks' vacation, employer paid benefits, shutdown between Christmas & New Years, flexible hours, Personal + Sick days and more

    The ideal candidate MUST have experience supporting a Director or Executive.

    Responsibilities
    Build and maintain strong relationships with internal and external stakeholders, representing the executives professionally at all times.
    Arrange travel itineraries, accommodations, and logistics for domestic and international trips, ensuring efficiency and cost-effectiveness.
    Reconcile credit cards and manage expenses
    Assist with document preparation
    Support executives with presentation preparation
    Organize and facilitate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.

    Qualifications
    2+ years of experience as an Executive Assistant
    Must have previously directly support a Director or Executive
    Strong calendar management
    Experience with travel arrangements
    Experience managing expenses and reconciling credit cards
    Proactive nature and ability to build trust
    Agility in dealing with crises that arise
    Ability to work in a fast-paced environment
    Ability to remain calm under pressure
    Experience within the nonprofit or healthcare industry an asset
    Experience with Sharepoint or SAP considered an asset
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