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    contracts and procurement specialist - Ottawa, Canada - National Arts Centre

    National Arts Centre
    National Arts Centre Ottawa, Canada

    2 weeks ago

    Default job background
    Full time
    Description
    Key Activities

    Support the Senior Manager & Risk assessment with operational reporting to the Chief financial officer to help identify priorities, drive best practices in resource allocation and cost-effectiveness to support the Contracts & procurement specialist is responsible for managing the Corporations procurement and contract activities of the NAC Corporation including performance contracts and assisting the Senior Manager & Risk assessment with NAC Insurance procurement & contracts reviews


    • Plan, organize, direct, control and evaluate the procurement and contract activities of the NAC including performance contracts;
    • Manage NAC contracts to ensure compliance with NAC terms & conditions, cost and statement of work including performance contracts;
    • Manage the preparation of documents needed to obtain procurement approval, ensuring completeness, accuracy, value for money, and fairness. This includes preparing the complete Request for Proposition (RFP) package for publishing on or by invitation, including the RFP clauses and terms and conditions, contract clauses and terms and conditions, evaluation methodology, statement of work and evaluation criteria;
    • Conducting the solicitation of proposals, including dealing with Questions and Answers from/to potential bidders;
    • Instructing proposal evaluators and overseeing proposal evaluations.
    • Assisting clients in the development of statements of work, technical specifications, and evaluation criteria;
    • Preparing, amending, or vetting procurement instruments (including service contracts, performance contracts, call-ups against Standing Offers, task authorizations, etc.) and solicitation documents (including Requests for Proposals, Requests for Quotations, etc.);
    • Managing the creation of purchase orders including approvals;
    • Assisting in the procurement of insurance policies and renewals and responding to, and managing, insurance claims;
    • Assisting with the review of insurance claims investigated by insurance adjusters;
    • Respond to Vendors questions and inquiries as needed;
    • Communicate bids results to Vendors;
    • Complete the annual financial statement notes : contractual rights and obligations with the Finance team.
    Skill Requirements


    • University degree in a related field of study such as Accounting, Finance or Commerce or equivalent;
    • A minimum of five (3) years of progressively responsible experience in procurement & contract management;
    • Knowledge of public tendering , platform and Bonfire eProcurmenet Solution or other equivalent eProcurement software.;
    • Excellent communication skills and ability to work well with members of senior management;
    • Excellent hands-on knowledge and recent experience with accounting systems, financial modelling utilizing Excel or comparable spreadsheet software.
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