- Complete and submit the travel request forms for civilian and military members as required.
- Assist the team with quarterly and yearly returns on finance.
- Create and assist with the execution of Priority Information Requirements (PIRs) for procurement.
- Track training requirements.
- Advise on issues related to administration.
- Liaise with Deputy Project Lead for any administrative, finance, contract, or travel issues.
- Draft PIRs, travel requests, and quarterly finance review documents.
- Review quarterly review documentations and also contract durations for PIRs.
- Assist in the process of travel, finance, and credit card reconciliation.
- Provide staff with support and advice on credit card reconciliation, training requirements, travel requests etc.
- Manage, update and maintain corporate registries and lists which includes: a Temporary Duty Travel Register, Distribution Lists, Nominal Rolls, and Training Completion Registers.
- Manage the accommodations/infrastructure database which includes: updating floor plans, updating corporate accommodations database, processing and tracking move requests.
- Process and track requests for office supplies through EITSM
- Experience required using MS Office (Word, Excel, Access, PowerPoint, and Outlook)
- Must have a Secondary School Diploma (Minimum)
- Experience providing administrative assistance such as: build pass preparation, filing and project documentation control.
- Experience processing travel (including car rentals, accommodations, and flight bookings)
- Experience tracking project expenses such as travel claims, travel budgets and verification of invoices.
- Experience performing accounting functions such as time tracking, timesheet verification, report generation and database updating.
- Considered a very strong asset to have experience as an Administrative Support for Defence organizations.
- Experience in the preparation of concept documents, system specifications, and tech proposals in the field of Info Technology/Info Management or Engineering.
- Experience preparing presentations, liaising with stakeholders about administration and experience providing advice and guidance on administration issues to support the decision making of senior management.
- Will be required to hold a valid Enhanced Reliability security clearance (with PSPC) to start and a Controlled Goods Certificate. We can initiate both but ideal candidate will at hold a valid government clearance.
- Must also be eligible to apply for a Secret level security clearance.
-
administrative assistant
2 hours ago
Chatar Transport Ltd. Ottawa, CanadaEducation: · Expérience: · Education · Secondary (high) school graduation certificate · Tasks · Schedule and confirm appointments · Manage contracts · Answer telephone and relay telephone calls and messages · Answer electronic enquiries · Provide customer service · Recruit and ...
-
Assistant Administratif
1 day ago
AOF Immigration Canada Ottawa, CanadaNous n'offrons pas de contrats aux étudiants ni en temps partiel. · - assistant administratif et agent d'accueil _ · - Répondre aux mails et au téléphone · - Effectuer les tâches administratives relatives aux dossiers des clients de AOF Immigration Canada · Type d'emploi : Temps ...
-
Assistant Administratif
5 hours ago
AOF Immigration Canada Ottawa, CanadaNous n'offrons pas de contrats aux étudiants ni en temps partiel. · - assistant administratif et agent d'accueil _ · - Répondre aux mails et au téléphone · - Effectuer les tâches administratives relatives aux dossiers des clients de AOF Immigration Canada · Type d'emploi : Temps ...
-
Administrative Assistant
2 days ago
The Grounds Guys Ottawa, Canada**The Position** · The Administrative Assistant performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Ext ...
-
Administrative Assistant
1 day ago
The First Nations Financial Management Board (FMB) Ottawa, CanadaPosition Overview · Reporting to the Office Coordinator, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line. · The Administrative Assistant is primarily an internally focused posi ...
-
Administrative Assistant
5 hours ago
First Nations Financial Management Board Ottawa, Canada**Position Overview** · Reporting to the Office Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line. · The Administrative Assistant is primarily an internally focused posi ...
-
Administrative Assistant
1 day ago
Gorilla Voltage Ottawa, Canada**Job brief** · We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our co ...
-
Administrative Assistant
3 days ago
Algonquin Students' Association Ottawa, Canada**Reports To**: Senior Manager, Business and Facility Operations · **Mission**: _To create an environment that inspires a passion for student success._ · **Desired Results of the Position**: · - A Business and Facility Operations office (which includes Theatre and Ancillary Venue ...
-
Administrative Assistant
3 days ago
Westview Projects Ottawa, CanadaSalary: · As an Administrative Assistant for Westview Projects Inc., your base of operations will be the Westview Projects head office, located at 18 Louisa St., Ottawa, Ontario. The Administrative Assistant provides executive support to the Management Team and administrative sup ...
-
Administrative Assistant
3 days ago
Beaver Maids Ottawa, CanadaBeaver Maids is looking for an experienced, full-time Administrative Assistant to support our busy company. · **Responsibilities**: · - Provides administrative assistance to the management through independent handling of correspondence, documents, planning and scheduling · - Prep ...
-
Administrative Assistant
1 day ago
Gorilla Voltage Ottawa, Canada**Job brief** · We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our co ...
-
Administrative Assistant
1 day ago
Maison Decision House Ottawa, CanadaAbout us: Maison Decision House (MDH) is a non-profit organization that was founded in 1979. It provides a community-based residential treatment program for adult male offenders, regardless of race and religion, who are returning to the community as a part of their release proces ...
-
Administrative Assistant
2 days ago
CHEO RESEARCH INSTITUTE Ottawa, Canada**JOB DESCRIPTION** · **Posting # - RI-23-028** · **Posting Period: June 5, June 19, 2023** · **DEPARTMENT **CHEO Research Institute - Office of Research Services (ORS) · **TITLE RESEARCH ADMINISTRATIVE ASSISTANT** · **REPORTS TO ** Office of Research Services Executive Assistant ...
-
Administrative Assistant
1 day ago
St. Patrick's Home of Ottawa Ottawa, Canada_St. Patrick's Home of Ottawa is a long-term 24 hour care facility that provides supportive assisted living & respite care to our community of nearly 300 residents as diverse as the Ottawa community itself. Inspired by the compassionate spirit of St. Marguerite d'Youville, we at ...
-
OFFICE MUNICIPAL D'HABITATION DES PAYS D'EN HAUT Ottawa, Canada**ADJOINTE ADMINISTRATIVE.** · **NATURE DE L'EMPLOI** · Sous la supervision de la directrice générale, le rôle principal du titulaire consiste à alléger le travail de la directrice par la prise en charge et la résolution de problèmes complexes de nature administrative ou opératio ...
-
Administrative Assistant
1 day ago
Perley Health Ottawa, CanadaPerley Health is a unique and innovative community that empowers Seniors and Veterans to live life to the fullest. Home to more than 600 Seniors and Veterans in long-term care and in independent apartments, Perley Health provides a growing number of clinical, therapeutic and recr ...
-
Administrative Assistant
2 days ago
Ottawa Health Group Ottawa, CanadaAdministrative Assistant/Receptionist · We are a busy wellness-based chiropractic, massage, and physiotherapy clinic with offices in both downtown Ottawa and Kanata. · We are currently seeking a dynamic Administrative Assistant/Receptionist. · **Job Details**: · - This is a perma ...
-
Administrative Assistant
1 day ago
Read Jones Christoffersen Ltd. Ottawa, CanadaSpecializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada's leading engineering firms. Recognized as an exceptional workplace, we ment ...
-
Administrative Assistant
2 days ago
Choice Homecare Ottawa, Canada**Position**: Administrative Assistant - Permanent Full Time · **Location**: Ottawa · Will you fit in a team of competent professionals who give their best and expect the same in return? Do you enjoy making a difference working in a respectful and supportive environment? Are you ...
-
Administrative Assistant
5 hours ago
The Ottawa Hospital Ottawa, Canada**Position Information**: · Working in the Division of Rheumatology, the Administrative Assistant works under the direction of the attending physicians(s) supporting the "biologics clinic".- Temporary position until approximately December 05, 2025**Rotation/Shifts**: · Days, 8 ho ...
Administrative Assistants - Ottawa, Canada - CB Canada
Description
Company DescriptionFounded in 1967, ADGA is a privately owned and operated Canadian company. We employ over 700 highly skilled team members who apply their knowledge and expertise in service delivery of advanced technology solutions for clients in the Defence, Security and Enterprise Computing markets across Canada.
Celebrating over 50 years in business, we are proud to be one of Canada's most trusted professional engineering and consultancy firms. Our clients continue to rely on ADGA to provide subject matter expertise, and quality talent to fulfill their business objectives. We have done so successfully by anticipating and responding to the constant changes in technology and evolving with agility.
Our culture of commitment, trust, and accountability guides our business, fosters our growth, and is at the core of our relationships with clients, employees and consultants. Whether your projects are complex, large-scale requirements, or dependable, professional resources to execute on time, and on budget, you can count on ADGA to deliver. We are dedicated to your success.
Job DescriptionREF #001
ADGA is hiring 2 Administrative Assistants to work on a well established Canadian Defence program. These are great opportunities to use your administrative background and gain some valuable experience
Tasking will include:
Qualifications
ADGA commits to putting diversity into action to build a stronger, more representative team and help our customers and communities thrive. We are a proudly Canadian company, striving to further diversity, equity, and inclusion in the workplace and provide every individual with the opportunities and resources to help them reach their full potential.
ADGA s'engage à mettre la diversité en action pour bâtir une équipe plus forte et plus représentative et aider nos clients et nos communautés à prospérer. Nous sommes une entreprise fièrement canadienne. Nous nous engageons pour promouvoir la diversité, l'équité et l'inclusion dans le milieu de travail et d'offrir à chaque personne les possibilités et les ressources qui lui permettront de réaliser son plein potentiel.