Jobs
>
Calgary

    Only 24h Left: Operations Administrator - Calgary, Canada - Volker Stevin Contracting Ltd.

    Volker Stevin Contracting Ltd.
    Volker Stevin Contracting Ltd. Calgary, Canada

    2 weeks ago

    Default job background
    Construction / Facilities
    Description

    Supporting the project management team and business operations of Volker Stevin Contracting, the Operations Administrator will be involved with the administration and invoicing of projects, contracts, collections, and tender administration (vacation coverage only).

    This role will work very closely with the Contract Administration team.


    Day to Day Responsibilities:

    Project Administration:

    • Set up projects in the Viewpoint / Microsoft D365 ERP system accurately and efficiently through uploads from InEight estimating software, followed by other project setup requirements in Viewpoint or Microsoft D36
    • Execution of project change orders and addition of contract items.
    • Accurately and efficiently, complete regular project billings and/or invoice requests, and force account billings from Project Managers/Project Assistants to Project Owner. Provide additional billing documents, Statutory Declarations and WCB letters.

    Collections:

    • Assist with the management of the accounts receivable to ensure prompt payment to enhance the cash flow and profitability of the company.
    • Receive and process 3rd party payment approvals from Consultants/Engineers.
    • Identify past due invoices based on established criteria and confer with customers by phone or email to determine reasons for overdue payments and anticipated payment dates.
    • Coordinate with Project Managers, Consultants and Owners to resolve any issues contributing to payment delays.
    • Assist accounting and direct where payment receipts should be applied as necessary.
    • Perform account and payment reconciliations and provide client statements when required.
    • Provide accounts receivable reports and information to General Managers and Executives when requested.
    • Establish and maintain interpersonal relationships to develop constructive and cooperative working relationships with others.

    Contracts Administration:

    • Contribute to the preparation, review, execution, and administration of contracts.
    • Arrange for insurance, bonding, and all legal requirements for contracts, agreements, etc.
    • Administer all change orders for contracts/subcontracts as received.
    • Maintain detailed project folders for each contract/agreement received.
    • Create and administer subcontracts, as directed by Project Managers, and manage subcontract compliance.

    Other:

    • Vacation coverage for team members, as required.
    • Provides vacation coverage for Tender Administration as required including setting up new tenders and ensuring all required documentation is provided when submitting tender.
    • Other duties as required.

    Qualifications & Experience:

    • Accounting diploma or certificate preferred, although not required.
    • Exposure to Viewpoint ERP, Microsoft D365, or another ERP system, considered an asset.
    • Proficient with Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
    • Excellent communication skills, both written and verbal.
    • Ability to communicate with a range of different levels both internally and externally, considered an asset.
    • High degree of professionalism when dealing with internal and external parties.
    • Extremely detailoriented and selfmotivated.
    • Ability to multitask and meet deadlines.
    • Previous experience in an office environment required.
    • Experience in or exposure to the construction industry is an asset, although not required.
    • Commissioner of Oaths considered an asset.
    • Comfortable working fulltime in an office environment is a must.

    How to Apply:
    Please submit applications/resumes to Volker Stevin Contracting Ltd., quoting RQ24126


    ONLINE:
    While we appreciate all who have applied, we will only contact those who meet the requirements.

    Thank you for your understanding.
  • Volker Stevin Contracting

    Operations Administrator

    1 week ago

    Volker Stevin Contracting Calgary, Canada Full time

    Supporting the project management team and business operations of Volker Stevin Contracting, the Operations Administrator will be involved with the administration and invoicing of projects, contracts, collections, and tender administration (vacation coverage only). This role will ...

  • Volker Stevin Contracting Ltd.

    Operations Administrator

    3 weeks ago

    Volker Stevin Contracting Ltd. Calgary, AB, Canada

    Supporting the project management team and business operations of Volker Stevin Contracting, the Operations Administrator will be involved with the administration and invoicing of projects, contracts, collections, and tender administration (vacation coverage only). This role will ...

  • Volker Stevin Contracting Ltd.

    Operations Administrator

    1 week ago

    Volker Stevin Contracting Ltd. Calgary, AB, Canada

    Supporting the project management team and business operations of Volker Stevin Contracting, the Operations Administrator will be involved with the administration and invoicing of projects, contracts, collections, and tender administration (vacation coverage only). This role will ...

  • Quorum Software

    Contracts Operations Administrator

    4 days ago

    Quorum Software Calgary, Canada Full time

    Overview · The Contracts Operations Administrator plays a pivotal role in facilitating the growth of our client base while supporting our sales and accounting teams through proficient contract and data management. In this position, you will be instrumental in drafting, reviewing ...

  • Tritan Group

    Property Administrator, Operations

    1 week ago

    Tritan Group Calgary, AB, Canada

    Our client is an established developer and property management firm seeking a talented Commercial Property Manager to join their team in Calgary. The Property manager will play a crucial role in ensuring the success and profitability of their commercial portfolio. This is an exci ...

  • Tritan Group

    Property Administrator, Operations

    1 week ago

    Tritan Group Calgary, AB, Canada

    Our client is an established developer and property management firm seeking a talented Commercial Property Manager to join their team in Calgary. The Property manager will play a crucial role in ensuring the success and profitability of their commercial portfolio. This is an exci ...

  • Mader Group

    Operations Administrator

    4 weeks ago

    Mader Group Calgary, Canada

    Mader Group is an Australian based company with a strong Mining background in Heavy Equipment Technician and trades. We have Mining sites all over Canada. Our team is growing in Canada, and we are seeking someone with a strong work ethic with a positive attitude. This is a great ...

  • Gambles Ontario Produce

    Operations Administrator

    2 weeks ago

    Gambles Ontario Produce Calgary, Canada

    **Key Responsibilities** · - Process Customer credits & allocations via internal systems. · - Manage and audit inventory daily, communicate any quality concerns to the QC lead for disposition. · - Prepare Purchase Orders, Invoices & Driver Manifests as needed. · - Operational cle ...

  • RPS

    Well Operations Administrator

    4 weeks ago

    RPS Calgary, AB, Canada

    RPS Energy Canada Ltd. (RPS), a Tetra Tech company, provides independent expertise worldwide, delivering advice based on science and supporting our client's projects at all stages of an asset life cycle. We specialize in geotechnical and engineering solutions for projects deliver ...

  • RPS

    Well Operations Administrator

    4 weeks ago

    RPS Calgary, Canada

    RPS Energy Canada Ltd. (RPS), a Tetra Tech company, provides independent expertise worldwide, delivering advice based on science and supporting our client's projects at all stages of an asset life cycle. We specialize in geotechnical and engineering solutions for projects delive ...

  • Mini Mall Storage Properties

    Construction Operations Administrator

    13 hours ago

    Mini Mall Storage Properties Calgary, Canada

    Established in 2020, Mini Mall Storage Properties has been successfully acquiring storage facilities throughout North America with rapid expansion in the United States. We have a team of talented and diverse self-storage experts who span across 15 states and 7 provinces to suppor ...

  • Desjardins

    Operations Support Administrator

    2 weeks ago

    Desjardins Calgary, Canada

    At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we ha ...

  • Grid Group

    Operations Administrative Assistant

    4 weeks ago

    Grid Group Calgary, Canada

    We are seeking a highly motivated and versatile **Operations Administrative Assistant** who is excited to work in a fast-paced and collaborative environment. This role entails supporting the organization by executing the workflow of operations and office administration, coordinat ...

  • Alberta Gaming, Liquor and Cannabis

    Warehouse Operations Administrator

    3 weeks ago

    Alberta Gaming, Liquor and Cannabis Calgary, Canada

    **Warehouse Operations Administrator** · **ABOUT AGLC** · Alberta Gaming, Liquor & Cannabis (AGLC) is a dynamic organization leading Alberta's gaming, liquor and cannabis industries. Our team of high performers is driven to provide our customers with outstanding service and Alber ...

  • Wing Kei Care Centre

    Operations Administrative Assistant

    3 weeks ago

    Wing Kei Care Centre Calgary, AB, Canada

    Our workplace is one where staff can grow in a career that is meaningful and contributing to the community. Wing Kei's staff and volunteers provide compassionate and individualized support for seniors through on-site health and living care. As an organization, we adhere to high s ...

  • Oxford Properties

    Student, Building Operations Administration

    3 weeks ago

    Oxford Properties Calgary, Canada

    Why join us? · Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story. · At Oxford, our culture is truly one of a kind. Across business lines and around the wor ...

  • The University of Calgary

    Pgme Operations Administrator, Postgraduate Medical

    2 weeks ago

    The University of Calgary Calgary, Canada

    **Position Overview** · The Office of **Postgraduate Medical Education** in the **Cumming School of Medicine** is currently seeking a Full-time **PGME Operations Administrator**. · The Office of Postgraduate Medical Education (PGME), Cumming School of Medicine, is accredited by t ...

  • Vscontracting

    Operations Administrator Volker Stevin Contracting Calgary, AB Application Deadline: 24/05/2024

    3 weeks ago

    Vscontracting Calgary, AB, Canada

    Supporting the project management team and business operations of Volker Stevin Contracting, the Operations Administrator will be involved with the administration and invoicing of projects, contracts, collections, and tender administration (vacation coverage only). This role will ...

  • beBee Professionals

    Business Consultant

    2 weeks ago

    beBee Professionals Calgary, Canada Business Consulting Services Freelance

    Job Offer: Business Consultant · beBee Professionals is looking for a Business Consultant to join our team in Calgary. The successful candidate will be responsible for providing strategic advice to our clients, helping them to develop and implement business plans, and providing g ...

  • beBee Professionals

    Business Consultant

    2 weeks ago

    beBee Professionals Calgary, Canada Business Consulting Services Freelance

    Job Title: Business Consultant · Location: Calgary, Canada · Company: beBee Professionals · Job Description: · We are looking for an experienced Business Consultant to join our team in Calgary. The successful candidate will be responsible for providing strategic advice and guidan ...