- Set up projects in the Viewpoint / Microsoft D365 ERP system accurately and efficiently through uploads from InEight estimating software, followed by other project set-up requirements in Viewpoint or Microsoft D365.
- Execution of project change orders and addition of contract items.
- Accurately and efficiently, complete regular project billings and/or invoice requests, and force account billings from Project Managers/Project Assistants to Project Owner. Provide additional billing documents, Statutory Declarations and WCB letters.
- Assist with the management of the accounts receivable to ensure prompt payment to enhance the cash flow and profitability of the company.
- Receive and process 3rd party payment approvals from Consultants/Engineers.
- Identify past due invoices based on established criteria and confer with customers by phone or email to determine reasons for overdue payments and anticipated payment dates.
- Coordinate with Project Managers, Consultants and Owners to resolve any issues contributing to payment delays.
- Assist accounting and direct where payment receipts should be applied as necessary.
- Perform account and payment reconciliations and provide client statements when required.
- Provide accounts receivable reports and information to General Managers and Executives when requested.
- Establish and maintain interpersonal relationships to develop constructive and cooperative working relationships with others.
- Contribute to the preparation, review, execution, and administration of contracts.
- Arrange for insurance, bonding, and all legal requirements for contracts, agreements, etc.
- Administer all change orders for contracts/subcontracts as received.
- Maintain detailed project folders for each contract/agreement received.
- Create and administer subcontracts, as directed by Project Managers, and manage subcontract compliance.
- Vacation coverage for team members, as required.
- Provides vacation coverage for Tender Administration as required including setting up new tenders and ensuring all required documentation is provided when submitting tender.
- Other duties as required. ,
- Accounting diploma or certificate preferred, although not required.
- Exposure to Viewpoint ERP, Microsoft D365, or another ERP system, considered an asset.
- Proficient with Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
- Excellent communication skills, both written and verbal.
- Ability to communicate with a range of different levels both internally and externally, considered an asset.
- High degree of professionalism when dealing with internal and external parties.
- Extremely detail-oriented and self-motivated.
- Ability to multi-task and meet deadlines.
- Previous experience in an office environment required.
- Experience in or exposure to the construction industry is an asset, although not required.
- Commissioner of Oaths considered an asset.
- Comfortable working full-time in an office environment is a must.
-
Operations Administrator
1 week ago
Compass Energy Systems Ltd Calgary, CanadaFor us, people are the heart of our organization. For over 20 years, our team's been making a name for Compass by manufacturing, retrofitting, and servicing compression and process packaging equipment of the highest standards for the North American natural gas industry. We're est ...
-
Operations Administrator
1 day ago
Wajax Calgary, Canada**The Opportunity** · Responsible for meticulous invoice submission through customer portals. Proactively manages portal registrations, resolves customer inquiries and ensures efficiency of invoice submission process. Change agent, to support compliance and understanding of new p ...
-
Operations Support Administrator
1 week ago
Desjardins Calgary, CanadaAt Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we ha ...
-
The University of Calgary Calgary, Canada**Position Overview** · The Office of **Postgraduate Medical Education** in the **Cumming School of Medicine** is currently seeking a Full-time **PGME Operations Administrator**. · The Office of Postgraduate Medical Education (PGME), Cumming School of Medicine, is accredited by t ...
-
Operations Administrator
1 week ago
Volker Stevin Contracting Ltd. Calgary, CanadaSupporting the project management team and business operations of Volker Stevin Contracting, the Operations Administrator will be involved with the administration and invoicing of projects, contracts, collections, and tender administration (vacation coverage only). This role will ...
-
Administrator, Wyoming Wind Operations
1 day ago
TransAlta Evanston, Canada"Energizing the Future." · TransAlta owns, operates, and develops a diverse fleet of electrical generation assets in Canada, the United States, and Australia, providing municipalities, industries, and businesses with safe, low-cost, and reliable clean electricity. For over 111 ye ...
-
Business Operations Administrator
1 week ago
Inline Group Inc. Calgary, AB, CanadaInline Group Inc. has an immediate opportunity for a Director of Operations . This position is based in our Calgary office. In this role, you will have the opportunity to work with an exceptional management team within a supportive and collaborative company culture. The Director, ...
-
Contracts Operations Administrator
6 days ago
Quorum Software Calgary, Canada Full timeOverview · The Contracts Operations Administrator plays a pivotal role in facilitating the growth of our client base while supporting our sales and accounting teams through proficient contract and data management. In this position, you will be instrumental in drafting, reviewing ...
-
Student, Building Operations Administration
1 week ago
Omers Calgary, AB, CanadaWhy join us? · Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story. · At Oxford, our culture is truly one of a kind. Across business lines and around the wo ...
-
Student, Building Operations Administration
6 days ago
OMERS Calgary, Canada Full timeWhy join us? · Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story. · At Oxford, our culture is truly one of a kind. Across business lines and around the wo ...
-
TWD Technologies Ltd. Calgary, Canada Full timeJunior Document Control and Operations Administration · About TWD Technologies Ltd. · TWD is an engineering, procurement and construction management consulting company providing project development, execution and specialty engineering services for the oil and gas industry with e ...
-
Bank of Montreal Calgary, AB, CanadaBranch Operations Administrator, BMO Nesbitt Burns page is loaded · Branch Operations Administrator, BMO Nesbitt Burns · Apply locations Calgary, AB, CAN time type Full time posted on Posted 8 Days Ago job requisition id R Application Deadline: · 04/25/2024 Address: · 525 8t ...
-
Information Technology Administrator
6 days ago
Calgary Alternative Support Services Calgary, CanadaAre you interested in making a difference in the lives of marginalized population? · The field of human services provides meaningful work. What you do has a purpose, and you know it directly impacts and contributes to an individual's well-being while supporting the development of ...
-
Operations Support Analyst
2 days ago
Canlin Energy Calgary, Canada**Operations Support Analyst -** Overview** · Reporting to the Manager of Operations Support, the Senior Operations Support Analyst has an extensive role in promoting a collaborative culture across multiple Functional teams. This person will provide technical, analytical, and reg ...
-
Administrative Assistant, Mcg Career College
3 days ago
Diverse Workforce Calgary, Canada**Company**: MCG Career College, 4774 Westwinds Dr NE Unit 220, Calgary, AB T3J 0L7 · Schedule A - Administrative Assistant · **Summary** · The purpose of the Administrative Assistant is to provide administrative support for the site concerning campus operations, processes, and p ...
-
Administrative Secretary
3 days ago
Calgary Catholic School District Calgary, CanadaSt. Anne Academic Centre · Summer School · Avenue SW · Overall Accountability · The Administrative Secretary, Secondary provides clerical and administrative support to administration, personnel, parents, students, and members of the public. The Administrative Secretary works in a ...
-
Administrative Coordinator
1 week ago
The Mustard Seed Society Calgary, CanadaAre you an experienced Administrative Assistant or Program Coordinator seeking a new opportunity to provide high-level administrative support in a meaningful role? The Mustard Seed, a certified Best Christian Workplace, is seeking a skilled Administrative Coordinator to join our ...
-
Facility Manager
1 week ago
Crestmont Homeowners' Association Calgary, Canada**C**restmont Hall Facility Manager Position* · Crestmont Hall attracts a diverse range of interest groups and users; boasting space on both the upper and lower levels for rental use. It is owned and maintained by the Crestmont Homeowners' Association (CHOA), and managed by the C ...
-
Administrative Assistant
2 days ago
H2 Safety Calgary, CanadaCelebrating our 20th anniversary in 2024, H2Safety Services Inc. is the largest Emergency Response Management provider in Canada. Equipped with decades of experience, our team of industry leading experts deliver comprehensive, tailored Emergency Management, Health, Safety, and En ...
-
Advisor
1 week ago
Alberta Health Services Calgary, Canada**Your Opportunity**: · **Description**: · Under direction of the ATP Strategic Director and in collaboration with the ATP Operations and Research Leads, this position provides oversight of business administrative needs including oversight and management of budgets, finances, con ...
Operations Administrator - Calgary, Canada - Volker Stevin Contracting
Description
Supporting the project management team and business operations of Volker Stevin Contracting, the Operations Administrator will be involved with the administration and invoicing of projects, contracts, collections, and tender administration (vacation coverage only). This role will work very closely with the Contract Administration team.
Day to Day Responsibilities:
Project Administration:
Collections:
Contracts Administration:
Other:
The ideal candidate for this position will possess the following:
Qualifications & Experience
Qualifications & Experience:
While we appreciate all who have applied, we will only contact those who meet the requirements.
Thank you for your understanding.