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    Team Lead Payroll - Mississauga, Canada - Ornge

    Ornge
    Ornge Mississauga, Canada

    5 days ago

    Default job background
    Full time
    Description

    Position Summary

    :

    The Team Lead Payroll is responsible for payroll processes for 6 employee groups; provideday-to-day guidance to the Payroll Coordinators including advising on the collection, calculation, and entry of data in the payroll system; ensure adherence to established policies/procedures to ensure that payroll is completed accurately and on time for all staff; overseethe production of payroll dependent monthly and yearly reports and reconciliations.

    Responsibilities:

    Compliance & Reporting:

  • Ensure payroll is processed in accordance with federal, provincial and statutory legislation;
  • Review all input payroll data for each employee group for accuracy prior to forwarding to the Payroll Manager for final review;
  • Prepare all year-end filing and documentation such as Salary Disclosures, WSIB, EHT, WFN System Matrix;
  • Understand and keeping up to date with relevant laws, regulations and compliance including ESA, CLC, statutory requirements;
  • Generate payroll related reports as needed for year-end reporting;
  • Coordinate day-to-day operations relating to payroll ensuring processes and procedures are followed by the Payroll Team and act as a go-to resource for Payroll Coordinators;
  • Review, calculate and process the various input forms required to appoint, transfer, or terminate employees or to amend their records in accordance with regulations and policy directives;
  • Investigate questionable data and take corrective action. Confirm that rates of pay and all deductions are correct;
  • Acts as a Payroll Coordinator when required to ensure payroll is completed on time.

    • Analysis:

  • Analyze and reconcile all pay to pay files to the Total Recap Report (by company group) prior to processing each pay cycle-ensuring all New Hires, Terminations and rate changes are correctly captured in the payroll system (ADP);
  • Responsible for pushing all final payroll cycles into production for all employee payments; including reconciliation of all deductions, paid time off and other cycle validations;
  • Monthly reconciliation of payments for WSIB, CL, Union Dues, pension;
  • Annual reconciliation of all T4's and production of T4A's;
  • Preparation and analysis of changes in Net Pay for each company code from pay period to pay period, validating net changes in each pay period for each employee group.

    • Cross-Functional Relationships:

  • Provide customer service to both internal and external stakeholders such as all employee groups, internal departments within the organization, ADP and auditors regarding payroll matters;
  • Perform payroll investigative procedures to support the Financial Reporting Team (., answering queries on an ad hoc basis, explanatory notes for calculations, supporting finance reconciliation);
  • Assist the Payroll Manager and Scheduling Team with the maintenance of system updates (updating codes such as new deductions, earnings codes, codes for finance purposes – set up in system and run validation to ensure that code calculations are correct prior to production);
  • Generate payroll related reports as needed by both internal and external stakeholders;
  • Provide guidance to Payroll Coordinators, answering queries and determining when issues should be raised to the Payroll Manager for resolution assistance.

    • General Responsibilities:

  • Ensure all employees are properly paid – ensuring all documentation is received by appropriate departments before payroll is processed to avoid delays and/or incorrect payments to employees;
  • Work with Finance/HR or other departments to understand payroll reporting needs;
  • Understand payroll processes and the reason for specific procedures to accurately analyse practices and to make recommendations for process improvements;
  • Understand information flowing into the payroll system from other systems (., WFS/Scheduling System), track issues and ensure alignment and efficiencies;
  • Work with Payroll Team to ensure all data is processed correctly to ensure month end analysis is correct;
  • Prepare checklist to ensure all monthly & yearly payroll activities are prepared and submitted by appropriate deadlines;
  • Triage between self and coordinators to ensure deadlines are met; modifying priorities to ensure timelines for payroll completion are adhered to;
  • Share workload with Payroll Coordinators to ensure all deadlines are met on a timely basis;
  • Process payroll for approximately 700 employees in 6 groups; both biweekly and semi-mthly pay cycles
  • Ensure accurate and timely data entry in the system to avoid any delays and/or errors in processing payroll;
  • Maintain frequent communications with the HR Department in order to receive employee information in a very timely manner.

    • Qualifications:

  • Payroll Certification –PLP.
  • University Degree – Accounting/Finance specialization.
  • A minimum of five (5) years of progressive payroll supervisory and/or management experience within a unionized environment, preferably public sector environment.
  • A minimum of five (5) years of experience withend-to-end pay cycle processing; applying payroll policies, procedures and guidelines; understanding CBAs and application to payroll.
  • Ability to work in a fast paced environment and multitask.

    • At Ornge, we are:

  • Community connectors
  • Equity in healthcare
  • Strong in our convictions
  • Proud of the services we provide
  • Uplifting in our mission, values, and services

    • You can expect us to be:

  • Promoters of diversity
  • Champions of inclusion and accessibility
  • Committed to your career advancement
  • A tight-knit culture
  • Competitive in pay, benefits, vacation time, and more

    • A bit about you:

  • You're driven by the desire to make a difference
  • Excited by problem solving, you excel at in-the-moment decision making
  • Teamwork has always been where you thrive
  • You're ready to put your skills into action in a fast-paced environment
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