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    Executive Assistant - Toronto, Canada - Sun Life

    Sun Life
    Sun Life Toronto, Canada

    6 days ago

    Default job background
    Full time
    Description

    Job Description

    :

    Sun Life is seeking a talented individual to fill the role of Executive Assistant that will provide efficient and high-quality administrative support to a team of 3 Assistant Vice-Presidents. The successful candidate will be self-confident, proactive, highly efficient and a creative thinker with the ability to handle a variety of responsibilities. The role is fast paced with multiple demands and requires a demonstrated regard for confidentiality.

    What will you do?

  • Manages all aspects of the of AVP's calendars to ensure meetings are prioritized with internal and external participants.
  • Plan and execute events organized by the AVPs, including townhalls, functional events while supporting content, attendees, facilities, presenters, surveys etc.
  • Coordinates meeting logistics, preparing agendas, and sourcing relevant reports for AVPs.
  • Liaise with internal partners such as Internal Conference Services, Linguistics, Communications, Procurement, etc.
  • Identify and pro-actively manage conflicting demands, coordinate with other EA's.
  • Manages expenses and sundry orders for the team (expense reimbursement, catalog purchases, etc.)
  • Coordinate travel arrangements and if required, accompanying material.
  • Assists in the preparation and distribution of internal communications and internal reporting.
  • Maintain centralization of key artifacts and processes for SEA Team such as, distribution lists, organizational charts, accounting of meetings.
  • Screen and manage outside meeting requests with tact and diplomacy to identify issues and determine priority using judgment, sensitivity, and confidentiality.
  • Provide coverage for other EA's during vacation time/absence.
  • May perform other administrative duties as required.

    • What you need to succeed?

  • A minimum of 3-5 years experience working as an Executive Assistant supporting senior leaders
  • Significant experience working with technology teams, particularly Information Security
  • Advanced tools knowledge including MS Office (Outlook, Word, Excel, PowerPoint) and Enterprise expense platforms.
  • Advanced knowledge of collaboration tools such as SharePoint, Workplace Chat and other collaboration platforms.
  • Excellent verbal and written communication skills and ability to communicate effectively at all levels of the organization.
  • An individual that can work in a fast-paced environment and with a high degree of efficiency.
  • A team player with strong interpersonal skills and ability to interact with team members across regions.
  • Excellent organizational skills, ability to make decisions and manage competing priorities.
  • Demonstrates accuracy and thoroughness in day-to-day activities.
  • A self-starter, ability to learn quickly and a pro-active individual.
  • Exercise discretion and always maintain confidentiality.

    • Notes/Unique Requirements

  • Occasional overtime, ability to work flexible hours with minimal notice and or travel between locations may be required on rare occasions

    • What's in it for you?

  • Fitness and wellness programs that help you balance work and life and enjoy a healthier lifestyle
  • Being a member of the Sun Life family, a group of people united by our Purpose: to help Clients and Employees achieve lifetime financial security and live healthier lives
  • Flexible Benefits from the day you join to meet the needs of you and your family
  • Ongoing learning, training, and coaching to grow your career
  • Competitive salary and bonus structure influenced by market range data
  • We are honoured to be recognized as a 2022 Best Workplaces in Canada by Great Place to Work Canada
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